10 Top Project Timeline Management Tools for 2023
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10 Top Project Timeline Management Tools for 2023

Post Author - The Toggl Team The Toggl Team Last Updated:

With so many project timeline management tools available today, it can be challenging to choose the right one.

We get that. That’s why we spent hundreds of hours comparing the top 50 so you don’t have to. And we came up with the ten best you can use.

There’s something here for every team and every type of project – so let’s get started!

Quick heads-up: The information in the article is accurate as of August 3, 2023.

Best Project Timeline Tools

  1. Toggl Plan
  2. ClickUp
  3. Roadmunk
  4. Monday
  5. Notion
  6. Jira
  7. GoodDay
  8. Preceden
  9. Wrike
  10. GanttPRO

1. Toggl Plan

Price: Starts at $9/month.

Toggl Plan's project timeline view

Toggl Plan is a simple drag-and-drop timeline tool designed to help teams manage their projects efficiently.
It has a user-friendly interface, which makes it easy for teams to plan projects and prioritize tasks.

Users can create custom workflows and schedule tasks, add estimates, assign tasks to specific team members or stakeholders, and set due dates for deliverables.

What we like

  • Toggl Plan’s drag-and-drop functionality makes creating timelines and project schedules easy.
  • With Toggl, you can share a read-only view of the project timeline with collaborators who want to avoid dealing with day-to-day project management.
  • Another thing we like about Toggl Plan is its global visibility option for project milestones. This feature lets you make milestones globally visible in other timelines to keep track of important events.

What’s missing

  • Toggl Plan does not come with the ability to create sub-tasks or task dependencies.

Best for

Toggl Plan is a perfect choice for knowledge-based service providers – both teams and lone wolves juggling multiple projects at once.

The best part is that you don’t need to be a technically trained project manager to use Toggl Plan timelines.

Top Features

  • Team timelines: See the entire team’s schedule in one place. You can visualize tasks as kanban boards or opt for read-only timeline sharing.
  • Zoom levels on the timeline: Choose between week, month, quarter, year, etc.
  • Time tracking: Available with Toggl Track integration.
  • Mobile apps: Manage team projects on the go with Toggl Plan’s iOS and Android apps.
  • Resource allocation so your team doesn’t get overworked (or underworked).

Tool integrations

Integrations include Toggl Track, Google Calendar, Slack.

Pricing

Toggl Plan comes with a free plan for solo users.

It also offers two pricing plans with a free 14-day trial:

PlanCostBest for
Team$9 per user per monthTeams that need to deliver projects on time while ensuring proper utilization of team resources
Business$15 per user per monthTeams that need to work with external stakeholders and export project data for reporting
Toggl Plan pricing

Learn more about Toggl Plan’s pricing here.

2. ClickUp

Price: Starts at $9/month.

Source

ClickUp is an all-in-one project management tool that offers a wide range of functionalities to help teams manage their projects efficiently. It has a user-friendly interface, which makes it easy for anyone to use.

A notable feature of ClickUp is its Gantt chart view, which allows users to visualize their entire project timeline and track milestones and due dates.

What we like

  • The Group By menu allows you to select how you want your tasks organized. Group “by assignee” to see tasks per person and how busy a person is, or “by priority” to see tasks that overlap, and move things around quickly and easily.

What’s missing

  • The Unlimited plan only provides 1,000 automations per month compared to other plans that have 10,000+ automations per month.

Best for

ClickUp is best for businesses of all sizes and in all industries that want integrations with other popular tools such as Trello and Asana.

Top Features

  • Real-time collaboration: Team members can work together on tasks and share updates instantly.
  • Multiple views: Choose between not one, not two, but more than 15 different views!
  • Real-time reporting: Create, pull, and view reports to get insight into your team’s performance.
  • Templates: The software comes with pre-built templates that you can customize according to team needs.
  • Task dependencies: Make it easier for you to organize your workload.

Tool integrations

Integrations include Slack, HubSpot, GitLab, Toggl Track, Dropbox.

Pricing

ClickUp offers five pricing plans:

PlanCost
Free$0 
Unlimited$9 per user per month
Business$19 per user per month
Business Plus$29 per user per month
EnterpriseContact sales for prices
ClickUp pricing

Visit their pricing page for more information.

3. Roadmunk

Price: Starts at $19/month.

Source

Roadmunk is a powerful project timeline management tool that focuses on creating visually appealing road maps for building and communicating your product strategy.

With its user-friendly interface, Roadmunk allows you to easily create and share timelines.

Also, Roadmunk’s drag-and-drop functionality allows you to quickly rearrange tasks and milestones in chronological order.

What we like

  • With customizable templates available for various industries including IT, marketing, product development, etc., Roadmunk simplifies the process of building a road map from scratch, saving time for busy teams.

What’s missing

  • Dependencies management does not provide a wide variety of functionalities.

Best for

Roadmunk is best for companies of all sizes that are looking for an intuitive way to manage product development.

Top Features

  • Timeline road map: Visualize your strategy on a timeline and create alignment around initiatives, objectives, and milestones.
  • Brand it: Add a company logo and unique color palette to create a branded road map.
  • Share seamlessly: Export your road map as a PNG file, share an interactive HTML or password-protected URL, or use presentation mode without leaving the app.
  • Integrations: Integration with tools such as Jira, Trello, GitHub, and Asana makes things easy for teams that already use these platforms.

Tool integrations

Integrations include Asana, GitHub, Jira.

Pricing

Roadmunk offers four pricing plans:

PlanCostBest for
Starter$19 per user per monthSingle roadmappers who want to visualize their product strategy
Business$49 per user per monthSmall teams who want to collaborate on roadmapping
Professional$99 per user per monthScaling teams who need advanced security and support
EnterpriseContact salesEnterprise teams
Roadmunk pricing

Visit their pricing page for more information.

4. Monday

Price: Starts at $10/month.

Source

Monday is a popular project management tool that helps teams prioritize tasks and track progress in real time.

One of the key features of Monday is its user-friendly interface, which makes it easy for team members to collaborate and communicate effectively.

Additionally, Monday provides timeline views so teams can visualize their entire project schedule.

What we like

  • Monday has strong integration capabilities. It integrates seamlessly with multiple software solutions such as Microsoft Excel, allowing users to import data directly into their boards or timelines.

What’s missing

  • Monday is not a simple tool and it can have quite a steep learning curve, especially for advanced features.

Best for

Monday is best for teams looking for a web-based solution that combines project and task management with effective team collaboration.

Top Features

  • Project data visualization: Track data relevant to your main KPIs and transform it into pleasing visual graphics.
  • Project automations: With the app’s built-in when/if/then statements, you can automate common or recurring tasks.
  • Integration capabilities: From Google Sheets to Microsoft Office, there are plenty of tools that can link up with this app.
  • Apps marketplace: Free and paid apps customize your experience: add features that you need and ignore those that you don’t.
  • Task dependencies: Delegate tasks transparently and make sure you finish your projects on time.

Tool integrations

Integrations include Outlook, Slack, Zoom, Zapier.

Pricing

Monday offers five pricing plans:

PlanCostBest for 
Free$0Individuals looking to keep track of their work
Basic$10 per user per monthManaging all your teams’ work in one place
Standard$12 per user per monthCollaborating and optimizing team processes
Pro$20 per user per monthStreamlining and running complex workflows
EnterpriseContact salesEnterprise teams
Monday pricing

Visit their pricing page for more information.

Top tips to enlarge those brains Top tip:

With Monday’s pricing plans, you can choose a fixed team size (e.g., 3, 5, 10 seats). Which means you may have to pay for a higher team size.

5. Notion

Price: Starts at $10 per month.

Source

Notion is a powerful all-in-one workspace that allows users to manage their projects, tasks, and notes in one place.

This tool offers a wide range of features including task management, project timelines, databases, note-taking, and more.

Notion also boasts an intuitive drag-and-drop interface that allows users to easily reorder tasks or move them between different projects.

What we like

  • Notion’s customizable dashboard lets you organize your workspaces according to your needs.
  • Users can create different pages for each project or client they are working on and customize them with tables, calendars, or kanban boards.

What’s missing

  • Notion can be challenging to use. New users in particular complain about Notion having a steep learning curve.

Best for

Notion is best for teams of all sizes that are looking for a flexible solution to manage both solo and complex projects and collaborate with team members efficiently.

Top Features

  • Management and planning: Notion uses kanban boards, task lists, Epic calendars, and sprint organizers to manage and track projects and get tasks done. It’s ideal for creating long-term project plans.
  • Collaboration: Notion has a file upload and sharing system, a comments section, and a mobile version of the software for iOS and Android users so you can coordinate project tasks on the go.
  • Security: It integrates with SSO providers via custom configurations and protects your assets with granular permission controls (tasks, teams, and projects) to limit access to the right users.
  • Integration: Because it integrates with other tools such as Google Drive and Slack, teams can collaborate seamlessly while keeping everything organized in one central location.

Tool integrations

Integrations include Slack, Asana, Google Drive.

Prices

Notion offers four pricing options:

PlanCostBest for
Free$0Organizing your work as an individual
Plus$10 per user per monthSmall groups to plan & get organized
Business$18 per user per monthConnecting several teams & tools
EnterpriseContact salesEnterprise companies
Notion pricing

Visit their pricing page for more information.

6. Jira

Price: Starts at $7.75/month.

Source

Jira is a popular project management tool used by mostly agile software teams to plan, track, and manage their work. It allows users to create customizable workflows that fit the specific needs of their team’s projects.

With Jira, you can easily prioritize tasks, assign them to team members, and monitor progress in real-time.

What we like

  • A helpful feature of Jira is its agile boards which enable teams using an agile methodology like Scrum or kanban to visualize entire projects in one place.

What’s missing

  • The tool is quite complex for new users and customizing projects can take a lot of time and necessitates technical knowledge.

Best for

Jira is best for software development teams that need a wide range of functionalities for managing complex software projects.

Top Features

  • Scrum boards: Agile teams break large, complex projects into manageable pieces of work so focused teams, working in sprints, ship faster.
  • Reports and insights: Offer critical insights within the context of your work to ensure your teams are always up to date.
  • Customizable workflows: You can customize workflows to match any type of work.
  • Security and compliance: With Atlassian’s world-class security and compliance, you can set your mind at rest.
  • Time tracking integrations: Track your team’s work to manage and optimize productivity and profitability.

Tool integrations

Integrations include Bitbucket, CircleCI, Confluence.

Pricing

Jira offers four pricing options:

PlanCostBest for
Free$0Software startups with up to 10 members
Standard$7.75 per user per monthSmall teams that need secure access and taudit logs
Premium$15.25 per user per monthMidsize teams that need guaranteed uptime SLA and sandbox features
EnterpriseContact salesEnterprise teams
Jira pricing

Visit their pricing page for more information.

7. GoodDay

Price: Starts at $6/month.

Source

GoodDay is a project management timeline platform that offers an all-in-one solution to manage your projects, tasks, and team members in one place.

With GoodDay, you have access to comprehensive features that allow high-level planning so you can manage your projects effectively.

What we like

  • As an all-in-one project and portfolio management tool, GoodDay provides users with all they need to create successful projects – at an affordable price.

What’s missing

  • GoodDay’s comprehensive features require team onboarding and training. If you need a tool that you can start using right away, GoodDay is not the right choice.

Best for

GoodDay is best for startup, midsize, and enterprise companies that need a reliable and efficient project management tool.

Top Features

  • Multiple project views (timeline, board, calendar): Easily visualize, plan, and edit any project details to grow your productivity.
  • Plenty of customization options: Users can create their own project types with predefined views, workflows, task types, and more.
  • Time management: Easily track time spent on your work items and generate detailed project- and company-level time reports.
  • Mobile apps: Stay connected when you are on the go with the GoodDay iOS and Android apps.
  • Built-in time tracking: See how, when, and what your team is working on.

Tool integrations

Integrations include Google Drive, Slack, Gmail.

Pricing

GoodDay offers four pricing options:

PlanCostBest for
Free$0Managing work of up to 15 team members
Professional$6 per user per monthPlanning and managing work with time tracking, Gantt timelines, automations
Business$10 per user per monthAll-in-one work management
EnterpriseContact salesEnterprise teams
GoodDay pricing

Visit their pricing page for more information.

8. Preceden

Price: Starts at $25/month.

Source

Preceden is a timeline-maker tool that enables users to create beautiful, interactive timelines with ease. It meets the needs of project managers, historians, and educators alike.

Users can visualize data in chronological order and easily track the progress of their projects over time.

What we like

  • Preceden offers a range of templates for various industries such as healthcare and education, which allow users to customize their timelines according to industry standards.

What’s missing

  • Preceden can be a bit pricey, with many users complaining about its cost.

Best for

Preceden is an excellent tool for anyone looking for a user-friendly timeline-maker tool with tons of functionality.

Top Features

  • Create timelines for any type of project: This includes project management, legal cases, class projects, research, fiction writing, etc.
  • Rely on AI (or build from scratch): A free AI timeline-creation tool can create a timeline for you.
  • Share it your way: Export your timeline with a link, PDF, image, HTML embed, spreadsheet, and more. It’s your timeline, after all!
  • Use ‘approximate’ dates: When you choose ‘approximate’ dates the edges of the bars fade out to represent the fuzzy logic of not knowing exactly when a task will start or end.

Pricing

Preceden offers three pricing options:

PlanCostBest for
Free$0Solo users that need timelines with up to 10 events
Basic$25 per monthSolo users that need timelines with unlimited events
Pro$40 per monthSolo users that need timelines with unlimited events and custom branding
Preceden pricing

Visit their pricing page for more information.

9. Wrike

Price: Starts at $9.80/month.

Source

Wrike is a popular project management tool that offers users a range of features to help them manage their projects more efficiently.

The software provides users with tools for task management, team collaboration, and project scheduling.

Users can also easily log how much time they spend on each task and monitor progress in real time.

What we like

  • Wrike provides detailed reports on project progress, including information on milestones achieved, tasks completed, and overall project health.
  • These reports enable stakeholders to make informed decisions about the direction of their projects.

What’s missing

  • Wrike is a complex project management tool that requires time for team onboarding and training.

Best for

Wrike is best for teams looking for a comprehensive solution that combines task management with team collaboration functionalities.

Top Features

Automation Engine: Automate your everyday workflows so you can put all your focus into important tasks.

  • Integrations: You can connect an unlimited number of apps to Wrike.
  • Gantt Charts: See project progress and keep everyone on the same page with interactive timelines.
  • User-friendly interface: Makes it easy for team members to collaborate effectively by sharing files and communicating in real time.
  • Time tracking: Wrike’s built-in and integrated time tracking capabilities allow you to manage resources and workflows.

Tool integrations

Integrations include Google Sheets, Power BI, Salesforce.

Pricing

Wrike offers five pricing options:

PlanCostBest for
Free$0Centralized task management
Team$9.80 per user per monthEffective team management
Business$24.80 per user per monthIntelligent platform for any use case
Enterprise Contact WrikeEnterprise teams
PinnacleContact WrikeEnterprise teams with complex needs
Wrike pricing

Visit their pricing page for more information.

10. GanttPRO

Price: Starts at $9.99/month.

Source

GanttPRO is a web-based project management tool that offers users an intuitive interface and functionality to create interactive Gantt charts and other visualizations.

Users can track their projects in real time and manage milestones, dependencies, and task assignments.

What we like

  • The drag-and-drop functionality makes it easy for teams to prioritize tasks and deliverables while keeping everyone informed of project progress.

What’s missing

  • As feature-rich software, GanttPro can have a steep learning curve, especially for new users.

Best for

GanttPRO is best for those looking for an affordable yet powerful project management tool with plenty of customization options and integrations available.

Top Features

  • Allows for dependencies: Filter tasks by assignee, status, priority, and more, and connect them to other similar tasks.
  • Integration: Integration with various third-party apps such as Trello, Asana, or Google Drive means that users can easily import data from these tools into GanttPRO to streamline their workflow. 
  • Calendar view: You can also view milestones and an overall project calendar.
  • User-friendly: An intuitive and user-friendly interface for managing projects of all sizes.

Tool integrations

Integrations include Trello, Asana, Google Drive. 

Pricing

GanttPRO offers four pricing options:

PlanCostBest for
Basic$9.99 per user per monthSmall teams
Pro$15.99 per user per monthTeams that require automation
Business$24.99 per user per monthTeams with complex project portfolios 
EnterpriseContact GanttPROTeams that require advanced security
GanttPRO pricing

Visit their pricing page for more information.

Best project timeline tools: a quick comparison

Here’s a quick overview of our top project timeline tools.

ToolG2 RatingBest forPrice
Toggl Plan4.6/5Knowledge-based service providersFrom $9 per user/month
ClickUp4.7/5Businesses of all sizes and all industriesFrom $9 per user/month
Roadmunk4.0/5Companies of all sizesFrom $19 per user/month
Monday4.7/5Teams looking for project management and collaborationFrom $10 per user/month
Notion4.7/5Teams of all sizes that are looking for flexible solutionsFrom $10 per user/month
Jira4.3/5Software development teamsFrom $7.75 per user/month
GoodDay4.3/5Startup, midsize, and enterprise companiesFrom $6 per user/month
Preceden4.5/5Teams looking for user-friendly timeline-maker toolsFrom $25/month
Wrike4.2/5Teams looking for comprehensive solutionsFrom $9.80 per user/month
GanttPro4.8/5Teams looking for an affordable yet powerful project management toolFrom $9.99 per user/month

How do I choose the best project management timeline tool?

This will depend on your needs. But generally speaking, you should consider the following criteria when choosing the best project management timeline tool for you:

  • Usability: Ease of use is an important consideration. Look for user-friendly interfaces and drag-and-drop functionality that will make it easy for everyone on your team to get started quickly.
  • Features: Depending on the needs of your team and project, you may want to see milestones, drag-and-drop task scheduling, and timeline visualization over a week, month, quarter, year, and so on.
  • Price: Next, take into account the resources available to you. Consider your budget, as well as any existing software solutions that you may need to integrate with the new tool.
  • Extra features: Extra features can make all the difference. Examples include time tracking, project progress overview, the ability to visualize the schedule as a list of tasks, a calendar, a kanban board, etc.

Project timeline management software FAQs

Get answers to common questions people ask about this topic.

1. What is a project management timeline?

A project management timeline is a visual representation of a project’s tasks, milestones, and dependencies in chronological order.

2. What is project timeline software?

Project timeline software is a digital platform where you can plan, organize, and visualize your project schedules, tasks, and milestones.

3. What’s the easiest way to create a project timeline?

The easiest way to create a project timeline is by using a timeline software tool specifically designed for this purpose.

The bottom line

Whether you need Gantt charts, templates, milestone tracking, or real-time updates on progress and dependencies, there’s something for everyone.

We encourage you to take advantage of the free trials offered before you decide!

For example, you can always sign up for a free trial of Toggl Plan and see how you like our flexible timelines… we think you’ll like them a whole lot!

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The Toggl Team

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