{"id":25401,"date":"2021-02-04T12:59:43","date_gmt":"2021-02-04T12:59:43","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=25401"},"modified":"2024-06-15T07:41:26","modified_gmt":"2024-06-15T07:41:26","slug":"collaboration-software","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/collaboration-software","title":{"rendered":"12 Best Free &#038; Paid Collaboration Software For 2022"},"content":{"rendered":"\n<p>If most of your team\u2019s communication happens via email, it doesn\u2019t take a lot for things to go wrong. Information is lost, misunderstandings creep in, and snowball into project and team failure. Using the right collaboration software helps you nip communication problems in the bud.<\/p>\n\n\n\n<p>In this article, you\u2019ll learn about the top online collaboration tools. Use the filters below to find a tool that best fits your needs.<\/p>\n\n\n\n<p>Let\u2019s begin.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Best Collaboration Software Tools <\/strong><\/h2>\n\n\n\n<p>Select the filters below to find the best collaboration software for your team&#8217;s needs.<\/p>\n\n\n<div class=\"scf_tags_groups\" data-logic-and=\"false\"><div class=\"scf_tags_group \"><h4 class=\"scf_tags_group_heading_title\">What features are you looking for?<\/h4><hr><div class=\"scf_tags_group_content\"><button class='scf_tag_button  ' data-val='Team Collaboration'>Team Collaboration<\/button><button class='scf_tag_button  ' data-val='Project Collaboration'>Project Collaboration<\/button><button class='scf_tag_button  ' data-val='Document Collaboration'>Document Collaboration<\/button><button class='scf_tag_button  ' data-val='Meeting Collaboration'>Meeting Collaboration<\/button><button class='scf_tag_button  ' data-val='Messaging'>Messaging<\/button><\/div><\/div><div class=\"scf_tags_group scf_mutually_exclusive\"><h4 class=\"scf_tags_group_heading_title\">What&#039;s your budget?<\/h4><hr><div class=\"scf_tags_group_content\"><button class='scf_tag_button  ' data-val='Free'>Free<\/button><button class='scf_tag_button  ' data-val='Up to $10'>Up to $10<\/button><button class='scf_tag_button  ' data-val='$10+'>$10+<\/button><\/div><\/div><div id=\"scf_clear_filters_container\"><a id=\"scf_clear_filters\">(Clear All Filters)<\/a><\/div><\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Project Collaboration,Free,Up to $10,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/toggl.com\/plan\/\"><strong>Toggl Plan<\/strong><\/a><\/h3>\n\n\n\n<p><a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/plan\/index\" title=\"Toggl Plan\" data-wpil-keyword-link=\"linked\">Toggl Plan<\/a> is a beautifully simple planning and collaboration software tool. It\u2019s perfect for teams that value transparency and self-accountability over micromanagement.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"545\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-1024x545.png\" alt=\"Toggl Plan\" class=\"wp-image-18615\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-1024x545.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-300x160.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-768x409.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-1536x818.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-2048x1091.png 2048w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Toggl-Plan-product-page-940x501.png 940w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>With the free plan, you can create unlimited work and team plans. Paid plans start at $9 per user per month.<\/p>\n\n\n\n<p>Toggl Plan comes with the following features:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Collaborative planning:<\/strong> Create visual project plans or business roadmaps collaboratively with Toggl Plan\u2019s intuitive drag-and-drop Project timelines.\u00a0<\/li><li><strong>Team availability &amp; workloads:<\/strong> Plan around off times and visually manage team workloads using Team timelines.<\/li><li><strong>Task management:<\/strong> Visually plan and track team tasks using Kanban boards with custom workflows.<\/li><li><strong>Multi-assign tasks:<\/strong> Assign a task to more than one team member so they can collaborate and get the task done.<\/li><li><strong>File-sharing &amp; discussions:<\/strong> Team members can collaborate on a task, share files, and discuss tasks using comments.<\/li><li><strong>Clear overview:<\/strong> Bring clarity to work, where every team member knows what to do and by when.<\/li><li><strong>Integrations:<\/strong> Integrates with Slack, Google Calendar, and Github to further improve team collaboration.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Toggl Plan right for you?<\/strong><\/h4>\n\n\n\n<p>Toggl Plan makes business, team, and project collaboration easy. If you\u2019re looking for a simple tool that helps you plan work and brings clarity, Toggl Plan is perfect for you.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Project Collaboration,Free,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/trello.com\/en\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Trello<\/strong><\/a><\/h3>\n\n\n\n<p>Trello is a Kanban-based project collaboration tool for teams. It\u2019s suitable for teams looking for a simple way to work together on tasks and track progress.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"479\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello-1024x479.jpg\" alt=\"trello\" class=\"wp-image-25235\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello-1024x479.jpg 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello-300x140.jpg 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello-768x360.jpg 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello-1536x719.jpg 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello-940x440.jpg 940w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/trello.jpg 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>With Trello\u2019s free plan, you can manage up to 10 team project boards. Besides, you can also add one power-up (add-on) to each board. Paid plans start at $12.50 per user per month. Upgrading to a paid plan gets you unlimited team boards and power-ups.<\/p>\n\n\n\n<p>Trello\u2019s collaboration features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Kanban boards:<\/strong> Create custom workflows and visually track tasks along with your team as they move across the board.&nbsp;<\/li><li><strong>Multi-assign tasks:<\/strong> Work together with other team members on a task.<\/li><li><strong>File sharing and comments:<\/strong> Attach files to tasks and discuss tasks using comments.<\/li><li><strong>Integrations:<\/strong> Integrates with Dropbox, Google Calendar, Google Workspace, Bitbucket, and other tools to get more work done with your team.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Trello right for you?<\/strong><\/h4>\n\n\n\n<p>Trello makes task collaboration easy. If you\u2019re looking for a simple task collaboration tool or a tool to manage agile projects, Trello is suitable for you.&nbsp;<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Project Collaboration,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/monday.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Monday.com<\/strong><\/a><\/h3>\n\n\n\n<p>Monday.com is a popular project collaboration software. It comes with multiple views to work on projects with your team \u2014 boards, calendars, and Gantt timelines.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"315\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/monday.jpg\" alt=\"monday.com\" class=\"wp-image-25232\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/monday.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/monday-300x131.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Monday.com does not have a free plan. However, you can sign up for a 15-day free trial. Paid plans start at $10 per user per month. But, most collaboration features are only available in the Standard plan that costs $12 per user per month.<\/p>\n\n\n\n<p>Monday.com comes with the following collaboration features:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Kanban boards:<\/strong> Collaborate with your team to work on tasks and visually track them on Kanban boards.<\/li><li><strong>Gantt timelines view:<\/strong> Plan tasks and project schedules by visualizing them on a Gantt timeline.<\/li><li><strong>Whiteboard collaboration:<\/strong> Brainstorm ideas together with your team using the whiteboard collaboration tool.<\/li><li><strong>File sharing &amp; notes:<\/strong> Attach files and documents to tasks. Discuss tasks or add more details using task notes.<\/li><li><strong>Guest users:<\/strong> Allow guest users to access your work at an extra cost.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Monday.com right for you?<\/strong><\/h4>\n\n\n\n<p>Monday.com is an all in one project management and collaboration software. It\u2019s suitable for teams that work on complex projects or in large teams.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Project Collaboration,Document Collaboration,Messaging,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/basecamp.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Basecamp<\/strong><\/a><\/h3>\n\n\n\n<p>Basecamp is a team collaboration software. It\u2019s suitable for teams that need to work together on simple to-do tasks, that don\u2019t need a custom workflow.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"467\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp-1024x467.jpg\" alt=\"\" class=\"wp-image-25290\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp-1024x467.jpg 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp-300x137.jpg 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp-768x350.jpg 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp-1536x700.jpg 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp-940x429.jpg 940w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/basecamp.jpg 1581w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Basecamp Personal is a free, but limited plan for students, freelancers, and families. Its paid version \u2014 Basecamp Business \u2014 costs $99 per month.<\/p>\n\n\n\n<p>Basecamp comes with the following features:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Message board:<\/strong> Post announcements, ideas, and project updates on a bulletin-style board for your team.<\/li><li><strong>File sharing:<\/strong> Attach docs, files, and other media. Organize files into folders to find them easily.<\/li><li><strong>Group chat:<\/strong> Instant messaging to chat with your team when you have a quick question or want to share something quickly.<\/li><li>Automatic check-ins<strong>:<\/strong> Schedule questions for your team, so they are automatically reminded about status updates.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Basecamp right for you?<\/strong><\/h4>\n\n\n\n<p>If you\u2019re looking for a team collaboration tool, Basecamp is suitable for you. However, when it comes to project collaboration, it falls short. That\u2019s because Basecamp does not have custom task workflows and milestones.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Messaging,Meeting Collaboration,$10+,\">\n<h3 class=\"wp-block-heading\"><strong><a rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\" href=\"https:\/\/www.happeo.com\/intranet-software\" target=\"_blank\">Happeo<\/a><\/strong><\/h3>\n\n\n\n<p>Happeo is intranet software that connects employees and improves productivity. It combines enterprise social networking, collaboration, and news into one single community-powered platform.  <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"338\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/03\/happeo.jpg\" alt=\"Happeo - Intranet Collaboration Software\" class=\"wp-image-26054\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/03\/happeo.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/03\/happeo-300x141.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Happeo does not have a free plan. Prices depend on the number of active users, as well as the features and add-ons the company chooses.  You can request pricing from their website.<\/p>\n\n\n\n<p>Happeo comes with the following features:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Collaborative channels:<\/strong> for teams to meet, socialize and collaborate<\/li><li><strong>Dynamic pages:<\/strong> to share company information<\/li><li><strong>Employee directory:<\/strong> browse employee profiles and visualize the organizational structure<\/li><li><strong>Mobile app:<\/strong> to keep everyone connected, everywhere, anytime<\/li><li><strong>Third-Party integrations:<\/strong> integrate the tools and apps you already use<\/li><li><strong>Enterprise search:<\/strong> make all content easy to find with one search box<\/li><li><strong>Advanced analytics:<\/strong> make internal communications measurable&nbsp;<\/li><li><strong>Custom branding:<\/strong> customize your intranet and make your brand more visible<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Happeo right for you?<\/strong><\/h4>\n\n\n\n<p>If you\u2019re looking for a collaboration and communication tool, Happeo is perfect for you. It\u2019s especially recommended for dispersed or remote teams. However, it does not have any project management features.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Document Collaboration,Messaging,Meeting Collaboration,Free,Up to $10,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-teams\/group-chat-software\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Microsoft Teams<\/strong><\/a><\/h3>\n\n\n\n<p>Microsoft Teams is a popular enterprise collaboration software. If you\u2019re already using the Outlook and MS Project, Microsoft Teams is a perfect addition to your collaboration tools.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"368\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/microsoft-teams.jpg\" alt=\"\" class=\"wp-image-25405\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/microsoft-teams.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/microsoft-teams-300x153.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>With the free plan, you can schedule <a href=\"https:\/\/dialpad.com\/blog\/how-to-join-a-video-meeting\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">video meetings<\/a> and calls with up to 300 participants. Paid plans start at $5 per user per month and need an annual commitment.<\/p>\n\n\n\n<p>Features included within Microsoft Teams are:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Video calls &amp; meetings:<\/strong> Conduct one-on-one or team meetings with an option to share your screen.<\/li><li><strong>Chat:<\/strong> Send unlimited chat messages with file attachments and guest access.<\/li><li><strong>File sharing:<\/strong> Share files or MS Office docs with real-time collaboration.<\/li><li><strong>Office apps:<\/strong> Get access to MS Office suite including Word, Excel, and Powerpoint.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Microsoft Teams right for you?<\/strong><\/h4>\n\n\n\n<p>Microsoft Teams is an affordable team collaboration software. However, you need to commit for at least a year. It\u2019s perfect for you if you already use Microsoft Project for project collaboration.&nbsp;<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Messaging,Meeting Collaboration,Free,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/zoom.us\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Zoom<\/strong><\/a><\/h3>\n\n\n\n<p>It\u2019s hard to ignore Zoom when you\u2019re talking about meeting collaboration software. Zoom is a hugely popular tool for one-on-one and group video meetings.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"365\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/zoom.jpg\" alt=\"Zoom\" class=\"wp-image-25404\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/zoom.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/zoom-300x152.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Zoom has a basic free plan when you can host meetings with up to 100 participants for up to 40 minutes. Paid plans start at $14.99 per user per month.<\/p>\n\n\n\n<p>Zoom features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Video meetings:<\/strong> Host one-on-one or group video meetings with up to 1000 participants and screen-sharing.<\/li><li><strong>Meetings recordings:<\/strong> Record meeting calls and save them on the Zoom cloud.<\/li><li><strong>Chats:<\/strong> Chat privately or with everyone during the video meeting.<\/li><li><strong>Co-annotations:<\/strong> Your team members can add their annotations along with you on shared screens.<\/li><li><strong>Breakout rooms:<\/strong> Split your meeting into 50 separate rooms for fruitful discussion.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Zoom right for you?<\/strong><\/h4>\n\n\n\n<p>Zoom is a non-negotiable when it comes to online video meetings. However, if you use Microsoft Teams or Google Workspace, you already have this feature.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Document Collaboration,Messaging,Meeting Collaboration,Up to $10,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Google Workspace<\/strong><\/a><\/h3>\n\n\n\n<p>Google Workspace is another popular enterprise collaboration software. Backed by Google\u2019s security and availability, it is great for online team collaboration.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"338\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/google-workspace.jpg\" alt=\"Google Workspace\" class=\"wp-image-25403\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/google-workspace.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/google-workspace-300x141.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>There\u2019s no free plan included in Google Workspace. Paid plans range from $6-$18 per user per month. Upgrading to a higher plan gets you more storage and enterprise-grade security.<\/p>\n\n\n\n<p>Google Workspace features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Email:<\/strong> Use your business domain email address with GMail\u2019s familiar interface and security.<\/li><li><strong>File storage:<\/strong> Use Google Drive to share and collaborate on files with your team.<\/li><li><strong>Office apps:<\/strong> Get online apps for collaboratively working on documents, spreadsheets, and presentations.<\/li><li><strong>Calendar:<\/strong> Schedule meetings and track team availability with Google calendar.<\/li><li><strong>Video meetings:<\/strong> Talk one-on-one or schedule group video calls with your team.<\/li><li><strong>Chat:<\/strong> Send unlimited text messages to individual team members or groups.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Google Workspace right for you?<\/strong><\/h4>\n\n\n\n<p>Google Workspace is great if you\u2019re looking for a secure, cloud-based team and document collaboration tool. However, it does not have any project collaboration features.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Document Collaboration,Project Collaboration,$10+,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.notion.so\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Notion<\/strong><\/a><\/h3>\n\n\n\n<p>Notion is an all-in-one workspace for document collaboration. With Notion, you can create interconnected team wiki pages, share team knowledge using documents, and collaborate on tasks using Kanban-like boards.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"351\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/05\/notion-trello-alternative.png\" alt=\"Notion\" class=\"wp-image-20424\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/05\/notion-trello-alternative.png 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/05\/notion-trello-alternative-300x146.png 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Notion has a free personal plan. The team plan costs $10 per user per month.&nbsp;<\/p>\n\n\n\n<p>Notion\u2019s collaboration features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Documents:<\/strong> Create unlimited document pages collaboratively. Build a team wiki using these pages, or use it to capture and share project knowledge.<\/li><li><strong>Boards:<\/strong> Work together with your team on tasks. Visually manage your team\u2019s workflow and move tasks from to-do to done.<\/li><li><strong>File sharing:<\/strong> Upload unlimited files on your documents and share them with your team.<\/li><li><strong>Calendar:<\/strong> Plan your team\u2019s schedule on a shared calendar.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Notion right for you?<\/strong><\/h4>\n\n\n\n<p>Notion is perfect as a team document collaboration tool. However, it\u2019s light on project collaboration features. As a result, you\u2019ll not like Notion, if you need anything more than light-weight task management.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"$10+,Document Collaboration,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.huddle.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Huddle<\/strong><\/a><\/h3>\n\n\n\n<p>Huddle is an enterprise-grade document collaboration software. It is perfect for your team and external stakeholders who need to collaboratively work on documents.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"353\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/huddle.jpg\" alt=\"\" class=\"wp-image-25065\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/huddle.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/01\/huddle-300x147.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Huddle does not provide pricing information on its website. Neither does it have a free plan. To see Huddle in action, you\u2019ll need to request a demo.<\/p>\n\n\n\n<p>Huddle\u2019s document collaboration features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>File sharing:<\/strong> Secure file sharing with access control.&nbsp;<\/li><li><strong>Document collaboration:<\/strong> Collaboratively work on documents. Add comments with discussions and @mentions.<\/li><li><strong>Version control:<\/strong> Keep track of changes to documents and files as they are updated in real-time.<\/li><li><strong>Document related tasks:<\/strong> Add and track tasks related to documents.<\/li><li><strong>Proofing &amp; approvals:<\/strong> Get documents proof-read and get approvals before finalizing them.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Huddle right for you?<\/strong><\/h4>\n\n\n\n<p>Huddle is an enterprise-grade file and document collaboration software. However, if you\u2019re looking for team or project collaboration, you may want to consider other tools in this list.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Messaging,Meeting Collaboration,Team Collaboration,Up to $10,$10+,Free,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/slack.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Slack<\/strong><\/a><\/h3>\n\n\n\n<p>Slack is a popular team collaboration software. It comes with messaging and video call features. Plus, it has tons of integrations and apps that can help you improve team productivity further.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"338\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/12\/slack.jpg\" alt=\"\" class=\"wp-image-24995\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/12\/slack.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/12\/slack-300x141.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Slack\u2019s free plan limits you to 10000 messages and 10 integrations. Paid plans start at $8 per user per month.<\/p>\n\n\n\n<p>Slack\u2019s collaboration features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Team messaging:<\/strong> Create unlimited channels or messages one-on-one with your teammates.&nbsp;<\/li><li><strong>File sharing:<\/strong> Share files as attachments to your messages with team members.<\/li><li><strong>Video calls:<\/strong> Schedule one-on-one video meetings or team meetings with up to 15 members. Also includes screen sharing.<\/li><li><strong>Integrations:<\/strong> Slack comes with <a href=\"https:\/\/slack.com\/intl\/en-in\/integrations\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"lots of integrations (opens in a new tab)\">lots of integrations<\/a> with other popular marketing, communication, and <a rel=\"noreferrer noopener\" aria-label=\"customer support technology (opens in a new tab)\" href=\"https:\/\/www.ringcentral.com\/digital-customer-support.html\" target=\"_blank\">customer support technology<\/a> tools.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Slack right for you?<\/strong><\/h4>\n\n\n\n<p>Slack is a popular messaging application and team collaboration tool. However, you\u2019ll also need a document and project collaboration app in addition to Slack.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Messaging,Meeting Collaboration,Free,Up to $10,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.chanty.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Chanty<\/strong><\/a><\/h3>\n\n\n\n<p>Chanty, like Slack, is primarily a messaging-based team collaboration software. However, it comes with a few more features and its paid plans are more affordable than Slack.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"338\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/chanty.jpg\" alt=\"Chanty\" class=\"wp-image-25402\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/chanty.jpg 720w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/chanty-300x141.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Chanty\u2019s free plan comes with unlimited chat messages and access to unlimited history. Its paid plan costs $4 per user per month.<\/p>\n\n\n\n<p>Chanty has the following features:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Messaging:<\/strong> Chat one-on-one or in a group with unlimited public and private conversations.<\/li><li><strong>Audio &amp; video calls:<\/strong> Connect with your team one-on-one or in a group via voice and video calls.<\/li><li><strong>Task management:<\/strong> Create tasks or turn chat messages into tasks with built-in task management.<\/li><li><strong>File storage:<\/strong> Share files as message attachments with your team.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Chanty right for you?<\/strong><\/h4>\n\n\n\n<p>Chanty\u2019s affordability and built-in task management make it an attractive team collaboration tool. However, Slack comes with more integrations and apps in comparison.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-scf-block-scf-gutenberg scf-content-chunk\" data-scf=\"Team Collaboration,Up to $10,Document Collaboration,\">\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/kolab.org\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\" aria-label=\" (opens in a new tab)\"><strong>Kolab<\/strong><\/a><\/h3>\n\n\n\n<p>Kolab is the most popular open-source collaboration software. It comes in two flavors \u2014 an on-premise and a cloud-based version.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"605\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab-1024x605.jpg\" alt=\"Kolab\" class=\"wp-image-25406\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab-1024x605.jpg 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab-300x177.jpg 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab-768x453.jpg 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab-230x137.jpg 230w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab-940x555.jpg 940w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/kolab.jpg 1223w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing &amp; collaboration features<\/strong><\/h4>\n\n\n\n<p>Kolab\u2019s on-premise edition costs $3 per user per month. This gives you access to support. Kolab Now \u2014 the cloud-based version costs $5 per user per month.&nbsp;<\/p>\n\n\n\n<p>Kolab has the following collaboration features:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Email: <\/strong>Communicate with your team using Kolab\u2019s email service.<\/li><li><strong>File sharing:<\/strong> Share files and collaboratively work on them.<\/li><li><strong>Calendar:<\/strong> Schedule events and meetings.<\/li><li><strong>Tasks:<\/strong> Manage team tasks and work on them with your team.<\/li><li><strong>Notes:<\/strong> Capture, organize, and brainstorm ideas with your team.<\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is Kolab right for you?<\/strong><\/h4>\n\n\n\n<p>If you\u2019re looking for an on-premise or open-source collaboration solution, Kolab is suitable for you. On the other hand, unlike other tools on this list, Kolab\u2019s user interface is dated and your team may not enjoy using it.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Choosing The Right Collaboration Software For Your Team<\/strong><\/h2>\n\n\n\n<p>So far, we\u2019ve looked at the best collaboration software for team, project, and document collaboration. We\u2019ve also looked at an open-source team collaboration tool.<\/p>\n\n\n\n<p>When it comes to your team though, you\u2019ll probably need a combination of these tools. For example, you could Toggl Plan for project collaboration, Slack for team communication, and Notion as your document collaboration tools.<\/p>\n\n\n\n<p>Whatever your choice, most of these tools have either a free plan or a free trial. Try these tools. Then choose the ones that best suit your needs and your team enjoys using.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Using the right tools can help your team improve communication &#038; productivity. Check out the best collaboration software tools that are available today.<\/p>\n","protected":false},"author":607,"featured_media":25416,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[848],"tags":[],"class_list":["post-25401","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-growth"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>12 Best Free &amp; Paid Collaboration Software For 2022<\/title>\n<meta name=\"description\" content=\"Using the right tools can help your team improve communication &amp; productivity. 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