{"id":38071,"date":"2023-02-02T11:11:43","date_gmt":"2023-02-02T11:11:43","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=38071"},"modified":"2025-11-11T15:14:07","modified_gmt":"2025-11-11T15:14:07","slug":"project-risks","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/project-risks","title":{"rendered":"11 Common Project Risks: Types, Examples &#038; How To Avoid"},"content":{"rendered":"\n<p>Struggling with keeping your project on track? Are deadlines constantly being pushed back? Are your project profits slowly evaporating?<\/p>\n\n\n\n<p>We often plan a project with this overly optimistic mindset \u2014 never considering the myriad of project risks out there.<\/p>\n\n\n\n<p>Before you know it, you\u2019re mid-project and starting to feel the heat.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"740\" height=\"367\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/This-is-fine-meme.png\" alt=\"\" class=\"wp-image-38072\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/This-is-fine-meme.png 740w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/This-is-fine-meme-300x149.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/This-is-fine-meme-112x56.png 112w\" sizes=\"auto, (max-width: 740px) 100vw, 740px\" \/><figcaption class=\"wp-element-caption\"><a href=\"https:\/\/gunshowcomic.com\/648\" target=\"_blank\">Source<\/a><\/figcaption><\/figure>\n\n\n\n<p>Most projects \u201cfail\u201d for similar reasons. So we\u2019ll explore the most common project risks (and how to prevent them) in this guide.<\/p>\n\n\n\n<p>Let\u2019s go!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">11 common types of project risks<\/h2>\n\n\n\n<p>It\u2019s important to remember that risks don\u2019t always appear as a dark, foreboding catastrophes.&nbsp;<\/p>\n\n\n\n<p>The most common types of risks can be filed under the label:<\/p>\n\n\n\n<p><em>\u201c$#!% happens!\u201d<\/em> <\/p>\n\n\n\n<p><em>(particularly if you don\u2019t pay attention).<\/em><\/p>\n\n\n\n<p>Here\u2019s a quick summary of project risk examples for you skimmers out there:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Project risk<\/strong><\/th><th><strong>Description<\/strong><\/th><\/tr><\/thead><tbody><tr><td>1. Scope creep<\/td><td>Changes to a project\u2019s scope after starting<\/td><\/tr><tr><td>2. Blowing your budget<\/td><td>Spilling over your estimated budget<\/td><\/tr><tr><td>3. Project delays<\/td><td>Tasks take longer than estimated<\/td><\/tr><tr><td>4. Not enough resources<\/td><td>Not having the necessary resources to complete a project<\/td><\/tr><tr><td>5. Lack of clarity<\/td><td>Unclear requirements, scope, or communication<\/td><\/tr><tr><td>6. Client issues<\/td><td>Inaccurate expectations and miscommunication from stakeholders<\/td><\/tr><tr><td>7. Contractor delays<\/td><td>Contractors not being accountable<\/td><\/tr><tr><td>8. Unrealistic deadlines<\/td><td>Unrealistic deadlines your team can\u2019t meet<\/td><\/tr><tr><td>9. Low performance<\/td><td>Burnout and poor project goals lead to work just not being done<\/td><\/tr><tr><td>10. Inexperienced workers <\/td><td>Inexperienced team members are assigned to projects that carry a lot of weight<\/td><\/tr><tr><td>11. Poor risk management<\/td><td>Identifying and preparing for all of these risks \ud83d\ude09<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>And here they are in full&#8230;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Scope creep&nbsp;<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/pulse\/pulse-of-the-profession-2017.pdf\" target=\"_blank\">68%of poorly managed projects<\/a> experience scope creep \u2014 so there&#8217;s a good chance you&#8217;ve felt it, too.<\/p>\n\n\n\n<p><a href=\"https:\/\/toggl.com\/blog\/project-scope-creep\">Scope creep<\/a> refers to the tendency for the scope of a project to expand beyond its original objectives and requirements.&nbsp;<\/p>\n\n\n\n<p>It tends to happen when you agree to sign off on additional client requests outside the project&#8217;s scope \u2014 without adjusting the timeline or budget.<\/p>\n\n\n\n<p>But this often leads to late projects, a stressed team, and project profit margins sailing off into the sunset.<\/p>\n\n\n\n<p>\ud83d\udc4b\ud83d\udc4b\ud83d\udc4b<\/p>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Here are a few steps you can take to banish scope creep for good:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Define the project scope&nbsp;<\/li>\n\n\n\n<li>Gather all <a href=\"https:\/\/toggl.com\/blog\/requirements-gathering\">project requirements<\/a><\/li>\n\n\n\n<li>Create a detailed <a href=\"https:\/\/toggl.com\/blog\/create-project-timeline\">project timeline<\/a>&nbsp;<\/li>\n\n\n\n<li>Sign off on a detailed <a href=\"https:\/\/toggl.com\/blog\/statement-of-work\">statement of work<\/a><\/li>\n\n\n\n<li>Regularly track and <a href=\"https:\/\/toggl.com\/blog\/project-monitoring\">monitor project progress<\/a>&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>Check out the guides linked above to learn more about each tip.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Blowing your budget<\/h2>\n\n\n\n<p>The cost risk of blowing the <a href=\"https:\/\/toggl.com\/blog\/how-to-create-a-project-budget\">project budget<\/a> is all too common when it comes to client work.<\/p>\n\n\n\n<p>But it\u2019s usually down to poor <a href=\"https:\/\/toggl.com\/blog\/project-cost-estimating\">project cost estimating<\/a> and scoping.<\/p>\n\n\n\n<p>Why?<\/p>\n\n\n\n<p>Many service providers get into the habit of skimming over this step to get the client (money) onto the books. <\/p>\n\n\n\n<p>Which tends to lead to scenarios like the one below. \ud83d\ude22<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"290\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-1024x290.png\" alt=\"\" class=\"wp-image-38091\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-1024x290.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-300x85.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-1536x435.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-2048x580.png 2048w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-746x211.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-1152x326.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-1500x425.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-project-over-budget-in-Toggl-Track-112x32.png 112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\"><a href=\"https:\/\/toggl.com\/track\/\">An over-budget project in Toggl Track<\/a><\/figcaption><\/figure>\n\n\n\n<p><strong>How can you avoid this?<\/strong><\/p>\n\n\n\n<p>Create a detailed list of every project task (and what they cost) using a&nbsp;<a href=\"https:\/\/toggl.com\/blog\/work-breakdown-structure\" target=\"_blank\" rel=\"noreferrer noopener\">Work Breakdown Structure<\/a>. It will help you create a far more accurate&nbsp;<a href=\"https:\/\/toggl.com\/blog\/how-to-create-a-project-budget\" target=\"_blank\" rel=\"noreferrer noopener\">project budget<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1010\" height=\"1024\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1-1010x1024.png\" alt=\"\" class=\"wp-image-35767\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1-1010x1024.png 1010w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1-296x300.png 296w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1-399x404.png 399w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1-750x760.png 750w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1-795x806.png 795w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Marketing-Campaign-Work-Breakdown-Structure-Template-WBS-1-1.png 1419w\" sizes=\"auto, (max-width: 1010px) 100vw, 1010px\" \/><figcaption class=\"wp-element-caption\">Work breakdown structure with cost and time estimates<\/figcaption><\/figure>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8 lg:grid-cols-2\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/project-cost-estimating\" title=\"Project Cost Estimation Guide: Methodologies &amp; Expert Tips\" aria-label=\"Project Cost Estimation Guide: Methodologies &amp; Expert Tips\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/11\/profit-estimating-112x57.jpg\" alt=\"Project Cost Estimation Guide: Methodologies &amp; Expert Tips\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Project Cost Estimation Guide: Methodologies &amp; Expert Tips<\/span>\n                        <\/a>\n                    <\/div>\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/work-breakdown-structure\" title=\"Work Breakdown Structure (WBS): Definition, Benefits &amp; Steps\" aria-label=\"Work Breakdown Structure (WBS): Definition, Benefits &amp; Steps\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/09\/blog-wbs-112x59.jpg\" alt=\"Work Breakdown Structure (WBS): Definition, Benefits &amp; Steps\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Work Breakdown Structure (WBS): Definition, Benefits &amp; Steps<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">3. Project delays&nbsp;<\/h2>\n\n\n\n<p>The risk of a project being delayed is hard (impossible) to avoid. You&#8217;re not alone here, by the way. A lot of people share your pain&#8230;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"718\" height=\"382\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-Reddit-thread-about-project-delays.png\" alt=\"\" class=\"wp-image-38132\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-Reddit-thread-about-project-delays.png 718w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-Reddit-thread-about-project-delays-300x160.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-a-Reddit-thread-about-project-delays-112x60.png 112w\" sizes=\"auto, (max-width: 718px) 100vw, 718px\" \/><figcaption class=\"wp-element-caption\"><a href=\"https:\/\/www.reddit.com\/r\/projectmanagement\/comments\/b5at2k\/how_often_do_projects_get_delayed_and_miss_the\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/figcaption><\/figure>\n\n\n\n<p>Why do they happen? Hard to pinpoint, to be honest.<\/p>\n\n\n\n<p>But I 100% agree with some of the reasons the Reddit user listed above.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Someone didn&#8217;t do their part or took too long<\/li>\n\n\n\n<li>The original project time estimate was waaaay too aggressive<\/li>\n\n\n\n<li>External risks you can&#8217;t control \u2014 aka a client not completing their task on time<\/li>\n<\/ul>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/toggl.com\/blog\/project-time-estimation\">Overestimate the time you need for tasks<\/a> to give yourself some healthy wiggle room<\/li>\n\n\n\n<li>Add contingency time for anything unexpected and out of your control (like a client not doing what they were asked)<\/li>\n\n\n\n<li>Manage multiple project timelines by creating project schedules with a Gantt chart<\/li>\n<\/ul>\n\n\n\n<p>With a high-level view of all timelines and how they impact each other, you can anticipate delays and move affected timelines so your project can continue.<\/p>\n\n\n\n<p>Here\u2019s what a free online Gantt chart looks like from Toggl Plan:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"560\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-1024x560.png\" alt=\"\" class=\"wp-image-37867\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-1024x560.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-300x164.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-1536x841.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-2048x1121.png 2048w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-738x404.png 738w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-1152x630.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-1473x806.png 1473w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Team-timeline-toggl-plan-112x61.png 112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Project team timeline in Toggl Plan<\/figcaption><\/figure>\n\n\n\n<p>A Gantt chart helps to prevent project delays by visually representing the planned schedule of tasks and the dependencies between them.<\/p>\n\n\n\n<p>Perfect for project managers who need to identify potential bottlenecks or scheduling conflicts and make necessary adjustments to keep the project on track.<\/p>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8 lg:grid-cols-2\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/project-time-estimation\" title=\"Project Time Estimation: Expert Tips &amp; Methodologies\" aria-label=\"Project Time Estimation: Expert Tips &amp; Methodologies\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/07\/Blog-Header-Calculate-Realistic-Time-Estimates-for-a-Project_Blog-Header-1640x982-1-e1730396361803-112x68.png\" alt=\"Project Time Estimation: Expert Tips &amp; Methodologies\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Project Time Estimation: Expert Tips &amp; Methodologies<\/span>\n                        <\/a>\n                    <\/div>\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/project-timeline-templates\" title=\"10 Project Timeline Templates To Kick Start Planning\" aria-label=\"10 Project Timeline Templates To Kick Start Planning\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/09\/project-timeline-templates-112x67.png\" alt=\"10 Project Timeline Templates To Kick Start Planning\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">10 Project Timeline Templates To Kick Start Planning<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">4. Not enough resources<\/h2>\n\n\n\n<p>Resource risk happens when you\u2019ve underestimated how many resources you\u2019ll need to get a project over the line. It can include people, materials, or budget.<\/p>\n\n\n\n<p>A lack of resources can result in delays, cost overruns, and a drop in overall project quality. It can also cause you to make difficult decisions about what to prioritize and what to cut to stay on track.<\/p>\n\n\n\n<p>You can evaluate this as poor resource planning and management \u2014 i.e. when a project\u2019s resources aren\u2019t properly handled or anticipated.<\/p>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Create a <a href=\"https:\/\/toggl.com\/blog\/resource-planning-guide\">resource allocation plan<\/a> which makes the best use of team resources while supporting overall goals.<\/p>\n\n\n\n<p>You may want to consider a project <a href=\"https:\/\/toggl.com\/blog\/resource-planning-templates\">resource planning template<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1-1024x512.png\" alt=\"\" class=\"wp-image-36783\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1-1024x512.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1-300x150.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1-746x373.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1-1152x576.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1-112x56.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-allocation-template-1.png 1500w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Resouce planning template by Toggl<\/figcaption><\/figure>\n\n\n\n<p>But templates are typically designed for specific tasks and may have a different level of functionality than dedicated resource management tools.<\/p>\n\n\n\n<p>Instead, you can use resource management tools alongside your task, project, or portfolio management software.<\/p>\n\n\n\n<p>Consider using a visual resource planning tool such as&nbsp;<a href=\"https:\/\/toggl.com\/plan\/index\">Toggl Plan<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"668\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Resource-allocation-in-Toggl-Plan-1.png\" alt=\"\" class=\"wp-image-38140\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Resource-allocation-in-Toggl-Plan-1.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Resource-allocation-in-Toggl-Plan-1-300x196.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Resource-allocation-in-Toggl-Plan-1-619x404.png 619w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Resource-allocation-in-Toggl-Plan-1-112x73.png 112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Resource planning using Toggl Plan<\/figcaption><\/figure>\n\n\n\n<p>Generally, resource planning should be done in the <a href=\"https:\/\/toggl.com\/blog\/starter-guide-project-planning\">project planning phase<\/a>.<\/p>\n\n\n\n<p>And if you need more resources to deliver by the deadline?<\/p>\n\n\n\n<p>Ask your client for an extension. They\u2019ll appreciate the transparency and extend your deadline.<\/p>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8 lg:grid-cols-2\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/resource-planning-guide\" title=\"Resource Planning for Managers: The Complete Guide (2026 Update)\" aria-label=\"Resource Planning for Managers: The Complete Guide (2026 Update)\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/resource-capacity-1-112x59.jpg\" alt=\"Resource Planning for Managers: The Complete Guide (2026 Update)\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Resource Planning for Managers: The Complete Guide (2026 Update)<\/span>\n                        <\/a>\n                    <\/div>\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/starter-guide-project-planning\" title=\"Starter Guide to Project Planning: 4 Steps From Zero to Hero\" aria-label=\"Starter Guide to Project Planning: 4 Steps From Zero to Hero\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/02\/how-to-create-a-project-timeline-112x67.jpg\" alt=\"Starter Guide to Project Planning: 4 Steps From Zero to Hero\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Starter Guide to Project Planning: 4 Steps From Zero to Hero<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">5. Lack of clarity&nbsp;<\/h2>\n\n\n\n<p>A lack of clarity can happen in many ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Miscommunication among project stakeholders<\/li>\n\n\n\n<li>Unclear goals and deadlines&nbsp;<\/li>\n\n\n\n<li>A vague project scope<\/li>\n<\/ul>\n\n\n\n<p><strong>The worst part is that lack of clarity is usually based on assumptions, so nobody knows it\u2019s happened until it\u2019s too late.<\/strong><\/p>\n\n\n\n<p>For example, the client assumes you\u2019re hard at work on that custom animation they wanted on their landing page because you never clearly said \u201cno.\u201d<\/p>\n\n\n\n<p>And the <a href=\"https:\/\/toggl.com\/blog\/statement-of-work\">statement of work<\/a> says nothing but \u201cbuild landing page.\u201d<\/p>\n\n\n\n<p>The meeting where <em>that<\/em> gets brought up won\u2019t be comfortable. \ud83d\ude2c<\/p>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Double-check all&nbsp;<a target=\"_blank\" href=\"https:\/\/toggl.com\/blog\/requirements-gathering\" rel=\"noreferrer noopener\">project requirements<\/a>&nbsp;during the planning stage and create a&nbsp;<a target=\"_blank\" href=\"https:\/\/toggl.com\/blog\/statement-of-work\" rel=\"noreferrer noopener\">statement of work<\/a>&nbsp;that your client is happy with.<\/p>\n\n\n\n<p>This centralized information will keep everyone in the loop. Even if misunderstandings happen, you have a clearly defined document to refer to if anyone needs clarification.<\/p>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8 lg:grid-cols-2\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/statement-of-work\" title=\"What is a Statement of Work (SOW)? Definition &amp; Examples\" aria-label=\"What is a Statement of Work (SOW)? Definition &amp; Examples\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/project-statement-work-112x59.jpg\" alt=\"What is a Statement of Work (SOW)? Definition &amp; Examples\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">What is a Statement of Work (SOW)? Definition &amp; Examples<\/span>\n                        <\/a>\n                    <\/div>\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/requirements-gathering\" title=\"Steal Our 8-Step Requirements Gathering Process for Project Management\" aria-label=\"Steal Our 8-Step Requirements Gathering Process for Project Management\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/11\/project-whiteboard-112x57.jpg\" alt=\"Steal Our 8-Step Requirements Gathering Process for Project Management\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Steal Our 8-Step Requirements Gathering Process for Project Management<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">6. Client issues<\/h2>\n\n\n\n<p>Can\u2019t live with \u2018em, can\u2019t live without \u2018em.<\/p>\n\n\n\n<p>Project clients can contribute their share of project risks, like miscommunication and false expectations.&nbsp;<\/p>\n\n\n\n<p>There\u2019s also the dreaded \u201chelicopter client.\u201d <\/p>\n\n\n\n<p>They tend to hover over you and the project \u2014 constantly questioning your every move.<\/p>\n\n\n\n<p>\ud83d\udc79\ud83d\udc79\ud83d\udc79<\/p>\n\n\n\n<p>This isn\u2019t <em>all<\/em> their fault. The leading cause of a \u201chelicopter client\u201d usually is down to the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A poorly scoped project  <\/li>\n\n\n\n<li>An ill-defined statement of work<\/li>\n\n\n\n<li>A lack of communication and project updates<\/li>\n<\/ul>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Most client issues can be avoided by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Fully scoping out the project by <a href=\"https:\/\/toggl.com\/blog\/requirements-gathering\">gathering project requirements<\/a> <\/li>\n\n\n\n<li>Clearly defining the scope of work and deliverables in a <a href=\"https:\/\/toggl.com\/blog\/statement-of-work\">statement of work<\/a><\/li>\n\n\n\n<li>Regularly updating the client with <a href=\"https:\/\/toggl.com\/blog\/project-reporting\">project status reports<\/a><\/li>\n\n\n\n<li>Creating a <a href=\"https:\/\/toggl.com\/blog\/project-communication-plan\">project communication plan<\/a> to set expectations <\/li>\n<\/ul>\n\n\n\n<p>Your best bet to satisfy clients (which translates to project success!) is clarity, transparency, and communication.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p><span data-preserver-spaces=\"true\">As a project manager, you must manage client expectations from the start. A <a href=\"https:\/\/toggl.com\/blog\/project-communication-plan\">project communication plan<\/a> helps you with <\/span><strong>better client management<\/strong>\u00a0and <strong><span data-color=\"var(--green-10)\">smoother project management.<\/span><\/strong><\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">7. Contractor delays<\/h2>\n\n\n\n<p>Many service providers work with freelancers and contractors (you might even be one).<\/p>\n\n\n\n<p>But that also means we deal with the delays and challenges of having contractors on our teams.<\/p>\n\n\n\n<p>Freelancers typically lead themselves, so you won\u2019t directly be in charge of when\/how they accomplish their tasks.<\/p>\n\n\n\n<p>Freelancers can drop off for several reasons, but common reasons include:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Your projects are a nightmare to work on<\/li>\n\n\n\n<li>Your expectations aren\u2019t clear from the get-go<\/li>\n<\/ol>\n\n\n\n<p>Plus, some contractors leave mid-project \u2014 or drop off the face of the planet.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"709\" height=\"242\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-reddit-thread-about-freelancers.png\" alt=\"\" class=\"wp-image-38159\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-reddit-thread-about-freelancers.png 709w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-reddit-thread-about-freelancers-300x102.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/Screenshot-of-reddit-thread-about-freelancers-112x38.png 112w\" sizes=\"auto, (max-width: 709px) 100vw, 709px\" \/><figcaption class=\"wp-element-caption\"><a href=\"https:\/\/www.reddit.com\/r\/freelance\/comments\/uf3uoh\/i_just_dumped_a_client_in_the_middle_of_a_project\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/figcaption><\/figure>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Freelancers will drop off projects. You can\u2019t control that. But you can control how you operate internally.&nbsp;<\/p>\n\n\n\n<p>Ask yourself the following questions:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Is your project planning up to scratch?&nbsp;<\/li>\n\n\n\n<li>Do you fully understand the project\u2019s requirements?&nbsp;<\/li>\n\n\n\n<li>Have you accurately estimated what resources you need?<\/li>\n<\/ol>\n\n\n\n<p>Once you have your internal processes nailed down, then you should work on how you communicate with freelancers.<\/p>\n\n\n\n<p>How?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Communicate expected workloads beforehand<\/li>\n\n\n\n<li>Encourage freelancers to communicate delays early<\/li>\n\n\n\n<li>Open synchronous communication channels<\/li>\n\n\n\n<li>Be patient<\/li>\n<\/ul>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/how-to-manage-freelancers\" title=\"How To Manage Freelancers &#038; Remote Contractors Without Losing Sleep\" aria-label=\"How To Manage Freelancers &#038; Remote Contractors Without Losing Sleep\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/09\/how-to-manage-freelancers-112x67.jpg\" alt=\"How To Manage Freelancers &#038; Remote Contractors Without Losing Sleep\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">How To Manage Freelancers &#038; Remote Contractors Without Losing Sleep<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">8. Unrealistic deadlines<\/h2>\n\n\n\n<p>Deadlines, deadlines, what a joke&#8230;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"622\" height=\"420\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/ChatGPT-poem-about-unrealistic-project-deadlines-1.png\" alt=\"\" class=\"wp-image-38173\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/ChatGPT-poem-about-unrealistic-project-deadlines-1.png 622w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/ChatGPT-poem-about-unrealistic-project-deadlines-1-300x203.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/ChatGPT-poem-about-unrealistic-project-deadlines-1-598x404.png 598w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/02\/ChatGPT-poem-about-unrealistic-project-deadlines-1-112x76.png 112w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/><figcaption class=\"wp-element-caption\">Thanks, ChatGPT!<\/figcaption><\/figure>\n\n\n\n<p>But seriously&#8230;<\/p>\n\n\n\n<p>Unrealistic deadlines are set for many reasons. But one of my favorites?<\/p>\n\n\n\n<p><em>Optimism.<\/em><\/p>\n\n\n\n<p>We get too optimistic and think work can be done in a flash. It\u2019s called the <a href=\"https:\/\/thedecisionlab.com\/biases\/planning-fallacy\" target=\"_blank\">human planning fallacy<\/a>, which happens to all of us.<\/p>\n\n\n\n<p>For example, you might tell yourself that a blog post <em>can<\/em> be completed in three days: one day for drafting, one for editing, and one for shipping.<\/p>\n\n\n\n<p>But you forget that your writer, editor, account manager, and PM are all in four different countries\u2026<\/p>\n\n\n\n<p>\ud83e\udd21<\/p>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Make <a href=\"https:\/\/toggl.com\/blog\/project-time-estimation\">project time estimation<\/a> a part of your process. Use your historical data from past projects to the fullest, then sprinkle some contingency time on top.<\/p>\n\n\n\n<p>Lay this time estimate in a <a href=\"https:\/\/toggl.com\/blog\/project-management-software\">project management software<\/a> to visualize the work ahead. Here\u2019s a schedule laid out in <a href=\"https:\/\/toggl.com\/plan\/index\">Toggl Plan<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"669\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline-1024x669.png\" alt=\"\" class=\"wp-image-37717\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline-1024x669.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline-300x196.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline-618x404.png 618w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline-1152x753.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline-112x73.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/01\/Toggl-Plan-timeline.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Toggl Plan timeline<\/figcaption><\/figure>\n\n\n\n<p>Planning tools help you to visualize the impact of your estimated deadlines better. Allowing you to re-adjust and push back work where necessary.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p><span data-preserver-spaces=\"true\">Need help with estimating how long a project will take? Use past historical data to grab a quick\u00a0<\/span><a class=\"editor-rtfLink\" href=\"https:\/\/toggl.com\/blog\/project-time-estimation\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">time estimate<\/span><\/a><span data-preserver-spaces=\"true\">. The\u00a0<\/span><a class=\"editor-rtfLink\" href=\"https:\/\/support.toggl.com\/en\/articles\/3167701-project-dashboard\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">Project Dashboard<\/span><\/a><span data-preserver-spaces=\"true\">\u00a0in\u00a0<\/span><a class=\"editor-rtfLink\" href=\"https:\/\/toggl.com\/track\/\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">Toggl Track<\/span><\/a><span data-preserver-spaces=\"true\"> will give you instant access to several metrics, including total hours spent on each project! <\/span>\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-31006 size-full\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/07\/Past-project-data-inside-of-Toggl-Track.png\" alt=\"\" width=\"840\" height=\"198\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/07\/Past-project-data-inside-of-Toggl-Track.png 840w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/07\/Past-project-data-inside-of-Toggl-Track-300x71.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/07\/Past-project-data-inside-of-Toggl-Track-768x181.png 768w\" sizes=\"auto, (max-width: 840px) 100vw, 840px\" \/><\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">9. Low performance&nbsp;<\/h2>\n\n\n\n<p>It doesn&#8217;t matter how well you plan a project. The project will likely be de-railed if your project team isn&#8217;t at its best.<\/p>\n\n\n\n<p>It\u2019s not always easy to identify the&nbsp;<em>why<\/em>&nbsp;here. But, in my experience, it typically results from poorly <a href=\"https:\/\/toggl.com\/blog\/starter-guide-project-planning\">planned projects<\/a> and a lack of consideration regarding <a href=\"https:\/\/toggl.com\/blog\/resource-planning-guide\">resource planning<\/a>.<\/p>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Correctly set deliverables and communicate goals. This comes down to good workload management and a clear work schedule.<\/p>\n\n\n\n<p>After the project starts, keep in contact with your team. If someone says they\u2019re struggling with motivation, be intuitive with their workload and lower their capacity in the future.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">10. Inexperienced workers&nbsp;<\/h2>\n\n\n\n<p>Putting new or inexperienced team members on high-stakes projects can be tempting. Perhaps you\u2019re short on resources, or maybe you\u2019re eager to give them a chance.<\/p>\n\n\n\n<p>But projects that carry a lot of weight require an experienced touch.&nbsp;<\/p>\n\n\n\n<p>Why?<\/p>\n\n\n\n<p>New team members <em>lack context<\/em> \u2014 maybe this client has a particular way, or your team member just isn\u2019t ready for this huge responsibility.<\/p>\n\n\n\n<p><strong>How can we avoid it?<\/strong><\/p>\n\n\n\n<p>Thoughtful <a href=\"https:\/\/toggl.com\/blog\/project-resource-management\">resource management<\/a> will mitigate this risk. Make sure you put experienced team members on your highest-priority tasks.&nbsp;<\/p>\n\n\n\n<p>This sort of risk also applies to projects already underway. If team member A has spent a lot of time working on client B\u2019s project, don\u2019t switch them out unless necessary.<\/p>\n\n\n\n<p>They have the context and experience that new team members don\u2019t.<\/p>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/project-resource-management\" title=\"What is Project Resource Management? [Comprehensive Guide]\" aria-label=\"What is Project Resource Management? [Comprehensive Guide]\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/10\/project-resource-management-112x67.jpg\" alt=\"What is Project Resource Management? [Comprehensive Guide]\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">What is Project Resource Management? [Comprehensive Guide]<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">11. Poor risk management&nbsp;<\/h2>\n\n\n\n<p>Poor risk management. <\/p>\n\n\n\n<p>The reason many of the above project risks are happening in the first place!<\/p>\n\n\n\n<p><a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/pulse\/pulse-of-the-profession-2017.pdf\" target=\"_blank\"><strong>27% of failed projects<\/strong><\/a><strong> cited undefined risks as their primary cause of failure \u2014 and that\u2019s just counting the projects surveyed.<\/strong><\/p>\n\n\n\n<p>Project risk management is identifying, assessing, and controlling risks that may impact the success of a project.&nbsp;<\/p>\n\n\n\n<p><strong>What does poor risk management mean for project<strong> managers?<\/strong><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The possibility of being caught in an avoidable risk<\/li>\n\n\n\n<li>Having clients know you hit a roadblock you should\u2019ve accounted for<\/li>\n\n\n\n<li>Sheer chaos (joking, of course. But really\u2026)<\/li>\n<\/ul>\n\n\n\n<p><strong>How can you avoid it?<\/strong><\/p>\n\n\n\n<p>Do a thorough risk assessment and establish a solid risk management process.&nbsp;<\/p>\n\n\n\n<p>Risk mitigation involves brainstorming possible situations with your team and asking experts what risks to expect \u2014 including assessing their effects and damage.<\/p>\n\n\n\n<p>Once you have identified risks, you have to ask yourself: \u201cWhat\u2019s our risk appetite? Should we carry on, or should we play it safe?\u201d<\/p>\n\n\n\n<p>You\u2019ll be glad you were a little pessimistic initially if you have a healthy, pre-prepared backup plan to refer to when encountering a problem that could lead to project failure.<\/p>\n\n\n\n<p>Learn how to assess and analyze project risks in our complete <a href=\"https:\/\/toggl.com\/blog\/how-to-do-project-risk-management\">project risk assessment and management<\/a> guide.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Hope for the best, plan for the worst<\/h2>\n\n\n\n<p>Considering the most common types of project risks and creating mitigation strategies will help guard your next project against the worst \u2014 or at least soften the blow if your budget trickles over or you miss a deadline.&nbsp;<\/p>\n\n\n\n<p><strong>Mistakes happen, but there\u2019s nothing wrong with that as long as you let them fuel your expertise and improve your processes.<\/strong><\/p>\n\n\n\n<p>It\u2019s all about risk identification and continuous improvement. You\u2019ve got this. \ud83d\ude42<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Find out how to identify and mitigate project risks. Use these techniques to manage risks and achieve project success.<\/p>\n","protected":false},"author":625,"featured_media":38456,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[851],"tags":[],"class_list":["post-38071","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>11 Common Project Risks: Types, Examples &amp; How To Avoid<\/title>\n<meta name=\"description\" content=\"Find out how to identify and mitigate project risks. 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