{"id":44856,"date":"2024-11-22T09:48:54","date_gmt":"2024-11-22T09:48:54","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=44856"},"modified":"2026-04-01T11:23:39","modified_gmt":"2026-04-01T11:23:39","slug":"team-time-management","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/team-time-management","title":{"rendered":"11 Ways To Improve Team Time Management in 2026"},"content":{"rendered":"\n<p>In a successful team, each person works in productive harmony to reach their team\u2019s shared goals on time. In reality? Team time management is tough. Different schedules, locations, and productivity approaches make it <strong>challenging for managers to get the most from their team members<\/strong> <em>without<\/em> burning anyone out.<\/p>\n\n\n\n<p>To help you get on track (pun intended \ud83d\ude0f), we&#8217;ve asked our own team what helps with time management to bring you these<strong>11 proven team <a href=\"https:\/\/toggl.com\/blog\/time-management-strategies\">time management strategies<\/a><\/strong> you should start using today to keep your people motivated and in control of their time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">TL;DR\u2014Key Takeaways<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Team time management involves <strong>planning employee time<\/strong> to meet project goals, optimize productivity, and maintain team morale.<\/li>\n\n\n\n<li>Effective time management <strong>boosts transparency and collaboration<\/strong>. It reduces stress, cutting the risk of burnout. Intelligent use of time improves work quality and makes missed deadlines far less likely.<\/li>\n\n\n\n<li>Essential <strong><a href=\"https:\/\/toggl.com\/blog\/time-management-methods\">time management methods<\/a> <\/strong>include tracking time to understand how teams work and assign tasks effectively. Maintaining a healthy work-life balance is vital to keep productivity high.<\/li>\n\n\n\n<li>The best managers <strong>empower team members<\/strong> to manage their schedules by setting rules and training staff to prioritize critical tasks. Employees should be empowered to decline tasks if needed, while regular check-ins promote transparency and share time management ideas.<\/li>\n\n\n\n<li>Software <strong>tools make team time management easier<\/strong>. Collaboration tools and project management software enhance visibility and communication. <a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/\" target=\"_blank\" rel=\"noopener\" title=\"Time tracking\" data-wpil-keyword-link=\"linked\" data-wpil-monitor-id=\"1637\">Time tracking<\/a> tools also encourage better time management practices, both for individuals and teams.<\/li>\n<\/ul>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8 lg:grid-cols-2\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/how-to-get-employees-to-track-time\" title=\"How to Get Employees to Track Time The Right Way\" aria-label=\"How to Get Employees to Track Time The Right Way\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/07\/get-employee-track-time-112x67.jpg\" alt=\"How to Get Employees to Track Time The Right Way\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">How to Get Employees to Track Time The Right Way<\/span>\n                        <\/a>\n                    <\/div>\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/best-time-tracking-apps\" title=\"9+ Best Time Tracking Apps in 2026: For Every Budget &amp; Team\" aria-label=\"9+ Best Time Tracking Apps in 2026: For Every Budget &amp; Team\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/10\/bess-time-tracking-app-112x59.jpg\" alt=\"9+ Best Time Tracking Apps in 2026: For Every Budget &amp; Team\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">9+ Best Time Tracking Apps in 2026: For Every Budget &amp; Team<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">Why time management is so important for teams<\/h2>\n\n\n\n<p>Anyone who manages projects knows time is precious. Every project has a timeframe, and clients hate slippages. At the same time, quality is all-important because no one really cares if you\u2019ve met a deadline if the result is sub-substandard.<\/p>\n\n\n\n<p>So, the key is to learn how to balance efficiency with quality \u2014 essentially, how to manage your time without becoming <em>so <\/em>rigid with your hours that you forget to focus on the end results. Team time management can help with this by keeping everyone on the same page and accountable.<\/p>\n\n\n\n<p>That&#8217;s not all, though. Here are a few other benefits you can expect when you commit to team <a href=\"http:\/\/xn--https-0x14d\/\/toggl.com\/blog\/what-is-time-management\" target=\"_blank\">time management<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\udc40 Time management increases project transparency<\/h3>\n\n\n\n<p>With a strong focus on deadlines, milestones, and responsibilities, time management techniques ensure all team members know what they and everyone else are working on. They\u2019ll understand what\u2019s causing any bottlenecks or what work is required to hit the next milestone.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83e\uddd8 Time management reduces team stress<\/h3>\n\n\n\n<p>Overworking is one of the most common causes of burnout and stress. However, managers can reduce stress levels by allocating manageable schedules that accommodate every team member\u2019s personal circumstances and work-life balance.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p>Efficient time management also reduces the risk of last-minute panics as deadlines approach. Instead, staff can handle work time methodically, avoiding high stress and activity spikes.<\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">\ud83e\udea2 Time management improves team collaboration<\/h3>\n\n\n\n<p>Structured time management encourages smooth collaboration and teamwork. When everybody is clear about what&#8217;s needed from them and their colleagues, they can align their efforts and avoid inefficiencies like mismatched schedules and duplicated work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83c\udf1f Time management boosts quality of work<\/h3>\n\n\n\n<p>With only so many hours in the day, managers must decide which goals to devote attention to \u2014 you know, the tasks that\u2019ll make or break project success. By doing so, team members focus on the most important tasks, raising the overall quality and precision of their output.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u231b Time management eliminates procrastination<\/h3>\n\n\n\n<p>As a side benefit, good time management promotes employee engagement with their work. Well-defined schedules leave no room for empty periods or procrastination (at least until everyone\u2019s smashed their goals for the day).<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"828\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-1024x828.png\" alt=\"Benefits of team time management\" class=\"wp-image-55680\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-1024x828.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-300x243.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-768x621.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-500x404.png 500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-940x760.png 940w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-742x600.png 742w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-997x806.png 997w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management-112x91.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/Benefits-of-team-time-management.png 1446w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">11 ways to improve team time management<\/h2>\n\n\n\n<p>Now that we\u2019ve covered the \u201cwhy,\u201d let\u2019s move on to the \u201chow\u201d of implementing time management strategies and improving team performance.<\/p>\n\n\n\n<p>Before we get started, it\u2019s important to clarify team time management is <em>not<\/em> the same as personal time management. Sure, some of the tips below could be relevant for individuals, but the list refers to time management tips for <em>teams<\/em>, which is even more complex.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Start tracking time to see where you\u2019re at<\/h3>\n\n\n\n<p>You need to know how to <strong>monitor and quantify time <\/strong>before you can begin to manage it. Using time tracking tools to collect high-quality data lets you see how team members spend their work hours on various workflows. Managers can use this data to stay on course with their goals.<\/p>\n\n\n\n<p><strong>Example<\/strong>: Your marketing team spends 10 hours a week responding to customer inquiries on social media, but only 5% of leads come from that channel. Your time tracking data suggests it might be more effective to allocate fewer resources here and focus on channels with higher lead generation rates.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Set clear and measurable goals<\/h3>\n\n\n\n<p>Effective time management is all about clarity. Team members <em>need<\/em> to know the objectives of each task you set and the deadline for each milestone.<\/p>\n\n\n\n<p>Once you\u2019ve set team members up with their individual goals, they should have everything they need to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Allocate enough time<\/li>\n\n\n\n<li>Plan future tasks<\/li>\n\n\n\n<li>Measure their own progress<\/li>\n<\/ul>\n\n\n\n<p>Of course, managers should still be involved in overseeing task completion, but this isn\u2019t an excuse to micro-manage. <strong>Publishing team goals <\/strong>is one way to solve this, so everyone has visibility into project progress, and managers won\u2019t feel the need to request updates.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Introduce rules for effective time management<\/h3>\n\n\n\n<p>Time management is not a top-down exercise; it\u2019s universal. <em>Every<\/em> team member should manage their own time efficiently, and clear rules will help them reach that goal.<\/p>\n\n\n\n<p>We recommend creating <strong>time management guidelines <\/strong>before assembling project teams. These guidelines should offer guidance about setting deadlines, using calendar software, and strategies like <a href=\"https:\/\/toggl.com\/blog\/time-blocking\">time blocking<\/a> or the <a href=\"https:\/\/toggl.com\/blog\/pomodoro-technique\">Pomodoro technique<\/a>.<\/p>\n\n\n\n<p>It\u2019s important to be realistic, though. Staff members are not machines to squeeze every last ounce of productivity from. They still need to relax between intense work periods. But it\u2019s a good idea to set expectations on how much free time or social media usage they can enjoy within their paid work hours.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p>Publish your time management policy in your staff handbook, internal wiki, or any other collaboration platform everyone can access. Refer to it regularly, not as a disciplinary tool, but as a valuable resource to encourage productivity.<\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">4. Teach your team how to prioritize important tasks<\/h3>\n\n\n\n<p>Team members can often get stuck on minor jobs and neglect tasks that impact project success. The trick is to know which tasks will move the needle and get you closer to your goals.<\/p>\n\n\n\n<p>Effective time management strategies teach colleagues to prioritize their time efficiently. One of our favorites is the <strong>Eisenhower Matrix<\/strong>, which simplifies task management and applies to almost any situation.<\/p>\n\n\n\n<p>The <a href=\"https:\/\/toggl.com\/blog\/eisenhower-matrix\">Eisenhower Matrix<\/a> has two axes. One axis includes \u201curgent\u201d and \u201cnon-urgent\u201d tasks. The other axis has entries for \u201cimportant\u201d and \u201cunimportant\u201d tasks. You can probably sense where this is going.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"680\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-1024x680.jpg\" alt=\"Eisenhower Matrix time tracking technique\" class=\"wp-image-46282\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-1024x680.jpg 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-300x199.jpg 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-608x404.jpg 608w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-1144x760.jpg 1144w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-1214x806.jpg 1214w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example-112x74.jpg 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/09\/Eisenhower-matrix-example.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Tasks map onto the matrix, creating a <strong>hierarchy of priorities.<\/strong> Those graded as urgent and important rise to the top, followed by important but non-urgent work. Managers can delegate urgent but less important jobs while striking off tasks deemed neither urgent nor important.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p>This technique is great for sorting project tasks. Team members can use the matrix to understand their workloads, while managers can delegate and focus on daily or weekly priorities. When you apply the matrix systematically, \u201cforgetting\u201d tasks is much harder \u2014 especially the urgent and important ones that make or break projects.<\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">5. Create a culture of declining non-urgent tasks<\/h3>\n\n\n\n<p>The Eisenhower Matrix has another advantage: it <strong>empowers team members<\/strong> in decision-making.<\/p>\n\n\n\n<p>Colleagues can slide non-urgent tasks to the back of the queue or even challenge managers and decline non-urgent tasks. They can avoid being side-tracked and remain focused on mission-critical work.<\/p>\n\n\n\n<p>This level of empowerment doesn\u2019t just happen. It requires <strong>a workspace culture that builds confidence<\/strong> and makes staff feel comfortable declining requests. Here are some suggestions about how to do so:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>React positively<\/strong> when people decline tasks. Ask team members about their reasons and discuss their current workload.<\/li>\n\n\n\n<li>Use insights from discussions to <strong>improve your delegation methods<\/strong>. You may be sending staff too many minor tasks before they complete tasks related to core project goals.<\/li>\n\n\n\n<li>Use team meetings to<strong> reassure colleagues that declining tasks is OK<\/strong>, and that you welcome self-management.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">6. Give employees the right collaboration tools<\/h3>\n\n\n\n<p>So far, many of our time management techniques have focused on allowing team members to manage their time productively. But here\u2019s the catch. <strong>Self-organization won\u2019t happen without the right infrastructure<\/strong>, which is where collaboration tools come into play.<\/p>\n\n\n\n<p><strong>Project management and direct messaging software<\/strong> like Notion or Slack enable seamless communication within teams and encourage a free flow of ideas. Colleagues can check progress in real-time, support each other, <em>an<\/em>d spot tasks requiring attention.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">7. Create workload overviews<\/h3>\n\n\n\n<p>Teams also need visualization tools to implement time management concepts. Collaboration tools with built-in <strong>workload views visually represent teamwork schedules and tasks<\/strong>. Managers can see tasks assigned to team members, making it easier to avoid excessive workloads and balance tasks efficiently.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p>Workload management matters because <strong>burnout is a project killer<\/strong>. Almost <a href=\"https:\/\/www.ringover.com\/blog\/worst-industries-for-burnout\" target=\"_blank\">75% of American workers<\/a> experienced burnout in 2023, with heavy workloads leading the list of causes.<\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">8. Encourage regular breaks (or different working styles)<\/h3>\n\n\n\n<p>This might sound strange, but being <em>more <\/em>flexible about employees\u2019 work schedules and time off can lead to <em>better <\/em>time management. Whaaaat? How does that work?<\/p>\n\n\n\n<p>As we briefly mentioned at the start, time management can suffer when staff become too focused on single tasks. When people bury themselves in work, they forget to plan their days and set achievable goals. Burnout is just around the corner.<\/p>\n\n\n\n<p>Regular breaks and flexible work days provide <strong>space to reflect and recharge<\/strong>. Workers might find better ways to approach time-consuming tasks or return to work with a clear head and an energy boost.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p><!-- wp:paragraph --><\/p>\n<p>There are many approaches to flexible working. At Toggl, we apply <a href=\"https:\/\/toggl.com\/blog\/work-culture-at-toggl\">RAFT<\/a> principles (Results and Accountability First at Toggl) to boost productivity. Employees are free to set their work schedules <em>provided<\/em> they meet their professional goals. Whatever approach you choose, remember to take breaks seriously. Stepping away from the screen really does help.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">9. Offer training to improve time management skills<\/h3>\n\n\n\n<p>Managing time is like any other professional challenge \u2014 it takes training and practice.<\/p>\n\n\n\n<p>We recommend scheduling team time management <strong>workshops<\/strong> annually (or in the early stages of projects.) A few sessions on the Eisenhower Matrix or time blocking will pay huge dividends as your projects proceed.<\/p>\n\n\n\n<p>It\u2019s also important to organize <strong>one-on-one sessions<\/strong> between managers and team members to understand individual blockers. Everyone has different distractions and demands on their time. For some, it\u2019s the pull of too many meetings, while others need flexibility to manage families and external commitments. These discussions will help you find tailored solutions for each team member.<\/p>\n\n\n\n<p>Whatever strategy you adopt, <strong>focus on building critical <\/strong><a href=\"https:\/\/toggl.com\/blog\/time-management-skills\">time management skills<\/a><strong>, <\/strong>including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Prioritization<\/strong>: Leaning on the Eisenhower Matrix, or similar, to decide which tasks you need to handle right now<\/li>\n\n\n\n<li><strong>Goal setting<\/strong>: Teaching staff to set achievable targets instead of chaotically working through a pile of tasks<\/li>\n\n\n\n<li><strong>Avoiding multitasking<\/strong>: Stressing the need to focus on a specific task<\/li>\n\n\n\n<li><strong>Setting boundaries<\/strong>: Suggesting ways to structure separate work and personal commitments<\/li>\n\n\n\n<li><strong>Collaboration<\/strong>: Allowing employees to share tasks when needed, optimizing your team\u2019s potential.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">10. Conduct regular check-ins with your team<\/h3>\n\n\n\n<p>Regular meetings allow you to assess progress and let colleagues raise issues that matter to them. Make<strong> meetings friendly and open<\/strong> so team members feel confident asking for a reduced workload or suggesting automation ideas to reduce time spent on mundane tasks.<\/p>\n\n\n\n<p>Your team works on the front line, and they know better than anyone if tasks are unnecessary or inefficient. Use their experience to devise better strategies that align with your business goals.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p>Remember: Don\u2019t schedule <em>too<\/em> many check-in meetings, which might defeat the purpose of having them at all. Make sure you&#8217;re using time with your team efficiently.<\/p>\n<\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">11. Use the right team time management tools<\/h3>\n\n\n\n<p>Finally, we feel it&#8217;s important to say a bit more about <a href=\"https:\/\/toggl.com\/blog\/time-management-tools\">time management tools<\/a> and how they\u2019ll enhance your project management tech stack.<\/p>\n\n\n\n<p>We&#8217;re obviously a little biased (just a lil), but we have seen firsthand how the right time tracking tool can help teams screen out distractions and set block lists so they don\u2019t get sucked into scrolling Facebook, Instagram, or the latest news story. <\/p>\n\n\n\n<p>Ideally, you\u2019ll be able to align restrictions with time blocks, too \u2014 creating focus zones and times to let loose and relax. Tools with built-in Pomodoro timers and integrations with popular calendar tools are also a hit.<\/p>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8 lg:grid-cols-2\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/best-work-timers\" title=\"10 Pomodoro Work Timers To Boost Productivity (2026)\" aria-label=\"10 Pomodoro Work Timers To Boost Productivity (2026)\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/09\/work-timers-with-pomodoro-clock-112x67.jpg\" alt=\"10 Pomodoro Work Timers To Boost Productivity (2026)\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">10 Pomodoro Work Timers To Boost Productivity (2026)<\/span>\n                        <\/a>\n                    <\/div>\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/eisenhower-matrix\" title=\"Eisenhower Matrix: What Is It &#038; How To Use For Productivity?\" aria-label=\"Eisenhower Matrix: What Is It &#038; How To Use For Productivity?\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/eisenhower-matrix-112x70.jpg\" alt=\"Eisenhower Matrix: What Is It &#038; How To Use For Productivity?\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">Eisenhower Matrix: What Is It &#038; How To Use For Productivity?<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h2 class=\"wp-block-heading\">How Toggl Track can help you implement these time management strategies<\/h2>\n\n\n\n<p>Even the best schedulers can benefit from revisiting their time management strategies. After all, <em>everyone<\/em> is guilty of poor time management from time to time. Nobody is born with perfect scheduling skills, and things can quickly go awry when you\u2019re handling time management across an entire team.<\/p>\n\n\n\n<p>At Toggl Track, we know this from experience. When you lose track of time, stress levels rise, and team productivity suffers. That\u2019s why we\u2019ve created a time tracking tool to empower teams and make every minute count.<\/p>\n\n\n\n<p>We&#8217;ve made it easy to <strong>manage employee schedules and set individual goals<\/strong>. Reporting functions <strong>identify potential bottlenecks or training opportunities<\/strong> because, well, it&#8217;s much harder to waste time with data from every team member at your fingertips.<\/p>\n\n\n\n<p>Your team can turn on <strong>Focus Mode<\/strong> when they need to concentrate. Flexible time tracking also lets users <strong>blend <a title=\"billable hours\" data-wpil-keyword-link=\"linked\" data-wpil-monitor-id=\"1638\" href=\"https:\/\/toggl.com\/blog\/how-to-track-billable-hours\" target=\"_blank\" rel=\"noopener\" class=\"wpil_keyword_link\">billable hours<\/a> with non-work activities<\/strong>. Even better, our time tracker <strong>integrates with over 100 third-party tools,<\/strong> allowing seamless link-ups with Jira or Todoist.<\/p>\n\n\n\n    <div class=\"bp-product rounded-[10px] text-center overflow-clip my-7 md:text-left md:grid md:grid-cols-2 md:gap-8 md:items-center bg-pink-20\" data-colour-scheme=\"track\">\n        <div class=\"leading-normal p-[30px] flex-1 md:pl-10 md:pr-0\">\n                            <h3 class=\"!pt-0\">Call timeout on your scheduling issues<\/h3>\n            <div class=\"mt-4 !text-base\"><p>It&#8217;s time to find a better way! Explore Toggl Track&#8217;s team time tracking features.<\/p>\n<\/div>                <a class=\"inline-flex cursor-pointer min-h-12 text-lg justify-center items-center rounded-[100px] py-2.5 px-6 no-underline font-heading relative z-[2] hover:italic hover:bg-[#564260] mt-4 md:mt-0 bg-pink-100 text-white\" href=\"https:\/\/toggl.com\/track\/employee-time-tracking\/\" target=\"_blank\" rel=\"noopener\" title=\"How It Works\">How It Works<\/a>\n            \t\t<\/div>\n\n        <img loading=\"lazy\" decoding=\"async\" width=\"944\" height=\"808\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small.png\" class=\"hidden md:block h-full mb-0 object-cover w-full bg-pink-100\" alt=\"Toggl dashboard small\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small.png 944w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-300x257.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-768x657.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-472x404.png 472w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-888x760.png 888w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-701x600.png 701w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-942x806.png 942w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/11\/Toggl-dashboard-small-112x96.png 112w\" sizes=\"auto, (max-width: 944px) 100vw, 944px\" \/>\t<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Learn proven tips for team time management. Improve productivity and complete projects on time with these tips.<\/p>\n","protected":false},"author":638,"featured_media":47158,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[753,850,996],"tags":[],"class_list":["post-44856","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity","category-team-management","category-time-tracking"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>11 Ways To Improve Team Time Management in 2026<\/title>\n<meta name=\"description\" content=\"Boost your team&#039;s productivity with these proven time management strategies. Streamline tasks, minimize distractions, and prevent burnout.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/toggl.com\/blog\/team-time-management\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"11 Ways To Improve Team Time Management in 2026\" \/>\n<meta property=\"og:description\" content=\"Boost your team&#039;s productivity with these proven time management strategies. Streamline tasks, minimize distractions, and prevent burnout.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/toggl.com\/blog\/team-time-management\" \/>\n<meta property=\"og:site_name\" content=\"Toggl Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Toggl\/\" \/>\n<meta property=\"article:published_time\" content=\"2024-11-22T09:48:54+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-01T11:23:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/team-time-management.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2048\" \/>\n\t<meta property=\"og:image:height\" content=\"1081\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Elizabeth Thorn\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@toggl\" \/>\n<meta name=\"twitter:site\" content=\"@toggl\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Elizabeth Thorn\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management#article\",\"isPartOf\":{\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management\"},\"author\":{\"name\":\"Elizabeth Thorn\",\"@id\":\"https:\/\/toggl.com\/blog\/#\/schema\/person\/97924920bc23cf18214d8557f014c2a4\"},\"headline\":\"11 Ways To Improve Team Time Management in 2026\",\"datePublished\":\"2024-11-22T09:48:54+00:00\",\"dateModified\":\"2026-04-01T11:23:39+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management\"},\"wordCount\":2071,\"publisher\":{\"@id\":\"https:\/\/toggl.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management#primaryimage\"},\"thumbnailUrl\":\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/team-time-management.jpg\",\"articleSection\":[\"Productivity\",\"Team Management\",\"Time Tracking\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management\",\"url\":\"https:\/\/toggl.com\/blog\/team-time-management\",\"name\":\"11 Ways To Improve Team Time Management in 2026\",\"isPartOf\":{\"@id\":\"https:\/\/toggl.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management#primaryimage\"},\"image\":{\"@id\":\"https:\/\/toggl.com\/blog\/team-time-management#primaryimage\"},\"thumbnailUrl\":\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2023\/07\/team-time-management.jpg\",\"datePublished\":\"2024-11-22T09:48:54+00:00\",\"dateModified\":\"2026-04-01T11:23:39+00:00\",\"description\":\"Boost your team's productivity with these proven time management strategies. 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