{"id":52535,"date":"2024-06-07T12:17:11","date_gmt":"2024-06-07T12:17:11","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=52535"},"modified":"2024-11-30T20:30:01","modified_gmt":"2024-11-30T20:30:01","slug":"deep-work-technique","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/deep-work-technique","title":{"rendered":"How to Use Cal Newport\u2019s Deep Work Technique to Tackle Demanding Projects"},"content":{"rendered":"\n<p>The superpower of the 21st century isn\u2019t ChatGPT. Or Tesla\u2019s self-driving car.&nbsp;<\/p>\n\n\n\n<p>According to author Cal Newport, it\u2019s the ability to stay focused in a distracted world.&nbsp;<\/p>\n\n\n\n<p>Think about what our work days look like right now. Most of us have overflowing inboxes and endless meetings. And if we are in an office environment, there\u2019s an added distraction of coworkers. It\u2019s a struggle to find time to truly focus and get stuff done.&nbsp;<\/p>\n\n\n\n<p>This is where Deep Work \u2014 a <a href=\"https:\/\/toggl.com\/blog\/productivity\">productivity<\/a> philosophy championed by Newport where we channel focus into singular tasks \u2014 turns into a superpower.\u00a0<\/p>\n\n\n\n<p>So, how can you block out the noise and use Deep Work to focus on the tasks on your to-do list? \ud83e\udd14<\/p>\n\n\n\n<p>By the end of this guide, you\u2019ll know exactly what Deep Work is, the rules to implement it and some expert tips on how to use it.&nbsp;<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<h3 class=\"wp-block-heading has-text-align-center\">We created a cheat sheet to help productivity-seekers like you&nbsp;get to grips with Deep Work \ud83e\udd13<\/h3>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">\ud83d\udccb <a href=\"https:\/\/21421994.fs1.hubspotusercontent-na1.net\/hubfs\/21421994\/Prod%20Pr0n%20Cheat%20Sheets\/Deep%20Work.pdf\" target=\"_blank\">Grab your free copy here<\/a><\/h3>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">What is Deep Work?<\/h2>\n\n\n\n<p>Deep Work is a productivity philosophy that was developed by Cal Newport, an author and associate professor of computer science at Georgetown University. In Newport\u2019s own words, Deep Work is:&nbsp;<\/p>\n\n\n\n<p><em>\u201cProfessional activity performed in a state of distraction-free concentration that push your cognitive capabilities to their limit. These efforts create new value, improve your skill, and are hard to replicate.\u201d<\/em><\/p>\n\n\n\n<p>Newport&#8217;s philosophy has since become mainstream after he penned his <a href=\"https:\/\/www.amazon.co.uk\/Deep-Work-Focused-Success-Distracted\/dp\/0349411905\" target=\"_blank\">best selling book<\/a>, which talks about how to focus on cognitively demanding tasks without getting distracted.&nbsp;<\/p>\n\n\n\n<p>Before you start using, it\u2019s important to understand the difference between Deep Work and shallow work \ud83d\udc47<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Understanding the difference between Deep Work vs. Shallow Work<\/h2>\n\n\n\n<p>A lot of people might mistake Deep Work for just doing work.&nbsp;<\/p>\n\n\n\n<p>It\u2019s not just about ticking things off your to-do list. Deep Work is a specific, purposeful type of productivity. Replying to a bunch of emails in your inbox doesn\u2019t count as Deep Work, even if it is something you <strong>had<\/strong> to get done. Instead, it\u2019s when you focus on something that needs 110% of your attention \u2014 like writing this blog post \ud83d\udc40<\/p>\n\n\n\n<p>In Newport\u2019s approach, the way we schedule and tackle our workloads depends on how much time we want to spend on Deep Work and what he calls \u201cshallow\u201d work:&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Shallow work<\/strong> is anything non-cognitively demanding. Think emails, meetings and other tasks like admin work<\/li>\n\n\n\n<li><strong>Deep work<\/strong> is when you knuckle down on a cognitively demanding task, like writing, researching, coding or analysis<\/li>\n<\/ul>\n\n\n\n<p>In a time where distraction is everywhere \u2014 our phones, Slack notifications, our next Amazon delivery\u2014 Deep Work can be a superpower to get more stuff done. As Newport says in his book, people can use it to create long-lasting, productive work habits:\u00a0<\/p>\n\n\n\n<p><em>\u201cThe key to developing a deep work habit is to move beyond good intentions and add routines and rituals to your working life designed to minimize the amount of your limited willpower necessary to transition into and maintain a state of unbroken concentration.\u201d<\/em><\/p>\n\n\n\n<p>This level of productivity sounds good on paper, but it\u2019s also backed up by science.&nbsp;<\/p>\n\n\n\n<p>According to a <a href=\"https:\/\/ics.uci.edu\/~gmark\/chi08-mark.pdf\" target=\"_blank\">study by the University of California<\/a>, we only work on a task for an average of 12 minutes before we&#8217;re interrupted. What\u2019s interesting is the same study found that after we are interrupted, it takes over 23 minutes to get back in the zone and fully focus on the task again.&nbsp;<\/p>\n\n\n\n<p>We also lose focus on what Newport calls \u201cattention residue\u201d, when we jump from one task to another:&nbsp;<\/p>\n\n\n\n<p><em>\u201cWhen you switch from Task A to another Task B, your attention doesn\u2019t immediately follow\u2014a residue of your attention remains stuck thinking about the original task. This residue gets especially thick if your work on Task A was unbounded and of low intensity before you switched, but even if you finish Task A before moving on, your attention remains divided for a while.\u201d<\/em><\/p>\n\n\n\n<p>To overcome distractions, you first need to figure out how to enter a state of Deep Work that matches your workload.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Understanding the four types of Deep Work&nbsp;<\/h2>\n\n\n\n<p>How you approach Deep Work has a couple of variables.&nbsp;<\/p>\n\n\n\n<p>First, you must consider your workload, productivity style and how much time you want to spend on Deep Work and shallow work.&nbsp;<\/p>\n\n\n\n<p>Newport\u2019s framework has four different Deep Work buckets to choose from:&nbsp;<\/p>\n\n\n\n<p><strong>\ud83e\udea3Monastic. <\/strong>An \u201call or nothing\u201d approach to Deep Work<\/p>\n\n\n\n<p><strong>\ud83e\udea3Bimodal<\/strong>. A more realistic type of Deep Work<\/p>\n\n\n\n<p><strong>\ud83e\udea3Rhythmic.<\/strong> An achievable state of Deep Work<\/p>\n\n\n\n<p><strong>\ud83e\udea3Journalistic.<\/strong> The most advanced type of Deep Work<\/p>\n\n\n\n<p>It\u2019s important to remember each bucket, as they use different styles of slotting Deep Work and shallow work into a work schedule:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"722\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies-1024x722.png\" alt=\"\" class=\"wp-image-52536\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies-1024x722.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies-300x211.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies-768x541.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies-573x404.png 573w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies-112x79.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-scheduling-strategies.png 1030w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Let\u2019s unpack each bucket a little but \ud83d\udc47<\/p>\n\n\n\n<p><strong>\ud83e\udea3Monastic<\/strong>. Completely cutting out any distractions including phones, social media, messenger channels, meetings and internet time. This mode of Deep Work doesn\u2019t have a time limit and should be used for <strong>very<\/strong> cognitively demanding tasks<\/p>\n\n\n\n<p><strong>\ud83e\udea3Bimodal.<\/strong> This strategy clearly divides your day between Deep Work and shallow work. You can either do your Deep Work in the morning or afternoon, but the main thing about Bimodal is once the time for Deep Work is over, you do not enter it again until the next day. This is perfect for people who can\u2019t ignore emails or messages from coworkers, but have a bit of flexibility around reply times<\/p>\n\n\n\n<p><strong>\ud83e\udea3Rhythmic.<\/strong> This approach is the &#8220;beginner&#8221; approach to Deep Work. You schedule Deep Work blocks into your day and add shallow work breaks to do admin tasks like emails. Rhythmic helps create a Deep Work daily habit. Over time, this habit makes it easier to branch out into other buckets, like Bimodal or Monastic, when more cognitively demanding tasks land on your desk<\/p>\n\n\n\n<p><strong>\ud83e\udea3Journalistic.<\/strong> The most advanced style of Deep Work. The Journalistic method takes advantage of <strong>any<\/strong> block of free time in your calendar to schedule a Deep Work session. If your calendar is a little unpredictable or you regularly get hit with last-minute tasks, this approach is for you&nbsp;<\/p>\n\n\n\n<p>The beauty of Deep Work is you can pick and mix between these four buckets. One day you might be feeling Bimodal (Deep Work in the morning, with emails in the afternoon), and Monastic the next (bust out a project in the morning and then take the afternoon off).&nbsp;<\/p>\n\n\n\n<p>Just listen to how Newport ruthlessly cuts Deep Work from his own schedule:&nbsp;<\/p>\n\n\n\n<p><em>\u201cI build my days around a core of carefully chosen deep work, with the shallow activities I absolutely cannot avoid batched into smaller bursts at the peripheries of my schedule. Three to four hours a day, five days a week, of uninterrupted and carefully directed concentration, it turns out, can produce a lot of valuable output.\u201d<\/em><\/p>\n\n\n\n<p><strong>\ud83e\udd13Tl;dr:<\/strong> Test out different Deep Work buckets and see what works best depending on your task list.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The pros and cons of Deep Work<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"546\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-pros-and-cons.jpeg\" alt=\"\" class=\"wp-image-52537\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-pros-and-cons.jpeg 800w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-pros-and-cons-300x205.jpeg 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-pros-and-cons-768x524.jpeg 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-pros-and-cons-592x404.jpeg 592w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Deep-Work-pros-and-cons-112x76.jpeg 112w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How to do Deep Work (even when your team needs you)<\/h2>\n\n\n\n<p>For most people, the idea of Deep Work makes total sense. But putting it into practice is harder. After all, how many jobs allow you to just go offline for hours at a time?&nbsp;&nbsp;<\/p>\n\n\n\n<p>Here are my top tips \ud83d\udc47<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Tip 1. Figure out your Deep Work nemesis<\/h3>\n\n\n\n<p>We all have <strong>one<\/strong> thing that kills our focus. For me, task jumping is a problem. But the biggest Deep Work hater in my life is\u2026.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"412\" height=\"391\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Slack.gif\" alt=\"\" class=\"wp-image-52538\" style=\"width:200px;height:auto\"\/><\/figure>\n<\/div>\n\n\n<p>\u261d\ufe0fyup, Slack.<\/p>\n\n\n\n<p>I\u2019m not going to hate on Slack. But I do want to give Slack some, erm\u2026 constructive criticism. As Alicia Liu <a href=\"https:\/\/medium.com\/counter-intuition\/the-hidden-side-of-using-slack-2443d9b66f8a\" target=\"_blank\">points out<\/a>, Slack\u2019s best quality \u2014 making communication easy \u2014 is also its biggest drawback.\u00a0<\/p>\n\n\n\n<p><em>\u201cBecause Slack is so easy to use, the barrier to initiate communication is greatly lowered. Just drop a thought into a channel, maybe add an emoji, and voila! You\u2019re now free to bask in the dopamine hits of getting emoji reactions and instant replies,\u201d Liu says.&nbsp;<\/em><\/p>\n\n\n\n<p><em>\u201cUsing Slack has the effect of feeling productive, when it may actually be extremely counter-productive. Trying to discern when using Slack is productive or not requires awareness and thought too.\u201d&nbsp;<\/em><\/p>\n\n\n\n<p>For me, resisting the urge to fall into an unproductive black hole in Slack is easier by using a Deep Work method. When I have control over structure in my day \u2014 minimal meetings, not a lot of collaborative tasks in the pipeline \u2014 I\u2019ll use a Rhythmic approach to Deep Work.\u00a0<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"612\" height=\"194\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Rhythmic-deep-work.png\" alt=\"\" class=\"wp-image-52539\" style=\"width:315px;height:auto\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Rhythmic-deep-work.png 612w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Rhythmic-deep-work-300x95.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Rhythmic-deep-work-112x36.png 112w\" sizes=\"auto, (max-width: 612px) 100vw, 612px\" \/><\/figure>\n<\/div>\n\n\n<p>The shallow work sections (the ones with dashes \u261d\ufe0f) are for checking Slack or replying to emails, and the Deep Work sessions are off-limits.&nbsp;<\/p>\n\n\n\n<p>My advice is to be brutally honest about what the biggest blocker(s) are in your day, whether it\u2019s Slack or social media or just procrastinating. Then, decide which Deep Work bucket is best suited to minimize these blockers so they don\u2019t ruin your focus streak.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Tip 2. Start small<\/h3>\n\n\n\n<p>When I first discovered Deep Work, I went a <em>liiiiittle<\/em> OTT \ud83d\ude2c<\/p>\n\n\n\n<p>The productive part of my brain thought it was the answer to all my procrastination problems. If I could just <strong>focus<\/strong> on singular tasks during the day, I would be able to get way more work done. Right?<\/p>\n\n\n\n<p>In theory, yes. In practice, it&#8217;s more complex.&nbsp;<\/p>\n\n\n\n<p>Deep Work is just like any other productivity skill or method. It needs to be trained, like a muscle. If you go too hard too early, you will hit a wall. Newport suggests in the book to start with small Deep Work sessions (nothing over 90 minutes) and gradually build up your focus stamina from there.<\/p>\n\n\n\n<p>Again, this is backed up by science.&nbsp;<\/p>\n\n\n\n<p>A <a href=\"https:\/\/www.sciencedaily.com\/releases\/2011\/02\/110208131529.htm\" target=\"_blank\">study from the University of Illinois<\/a> focused on a phenomenon called Troxler Fading. It&#8217;s when we pay continuous attention to a stationary object, but it can lead to that object&#8217;s complete &#8220;disappearance&#8221; from view if we do it for too long. Researchers found the test group&#8217;s ability to focus decreased if they worked on a task for too long.&nbsp;<\/p>\n\n\n\n<p><em>&#8220;From a practical standpoint, our research suggests that, when faced with long tasks (such as studying before a final exam or doing your taxes), it is best to impose brief breaks on yourself. Brief mental breaks will actually help you stay focused on your task.&#8221;<\/em><\/p>\n\n\n\n<p><strong>\ud83e\udd13Tl;dr:<\/strong> Deep Work is good, but it becomes less productive without regular breaks.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Tip 3. Time Block your tasks<\/h3>\n\n\n\n<p>What\u2019s that corny saying that\u2019s thrown around on productivity blogs \u2014 <em>By failing to prepare, you are preparing to fail?<\/em><\/p>\n\n\n\n<p>Turns out, I (secretly) buy into it \ud83e\udee3<\/p>\n\n\n\n<p>Planning out your tasks on a calendar is a good starting point. But Deep Work requires focus on singular tasks, and for this, you need to take a step up and use <strong>time blocking<\/strong> in your calendar. It\u2019s a technique where you split your day into small segments and block out time to work on <strong>one<\/strong> task at a time.&nbsp;<\/p>\n\n\n\n<p>At the time, Newport used a good ol&#8217; sheet of paper for time blocking. He divided each page into two columns \u2014 the left column dedicated two lines to each hour of the day. It was then divided into blocks labeled with specific assignments. In the right column, Newport added explanatory notes about what these blocks were:\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"625\" height=\"521\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Cal-Newport-time-blocking-method.png\" alt=\"\" class=\"wp-image-52540\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Cal-Newport-time-blocking-method.png 625w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Cal-Newport-time-blocking-method-300x250.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Cal-Newport-time-blocking-method-485x404.png 485w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Cal-Newport-time-blocking-method-112x93.png 112w\" sizes=\"auto, (max-width: 625px) 100vw, 625px\" \/><\/figure>\n\n\n\n<p>Newport also adds a buffer zone to his tasks in case something unexpected pops up during the day.&nbsp;<\/p>\n\n\n\n<p>This approach works, but it&#8217;s pretty old school. Most of us work on a computer, so I recommend going digital and time blocking in a Google or Outlook calendar.&nbsp;<\/p>\n\n\n\n<p>Also, don&#8217;t be afraid to steal ideas from others on how to make time-blocking more effective. Years ago, <a href=\"https:\/\/tim.blog\/2007\/03\/22\/how-to-check-e-mail-twice-a-day-or-once-every-10-days\/\" target=\"_blank\">I read about<\/a> blogger and podcaster Tim Ferriss&#8217; approach to time blocking emails. He checks emails twice a day and schedules his replies to be sent later. When people reply to <strong>him, <\/strong>he&#8217;s already out of his inbox so there&#8217;s no risk of getting stuck in a reply loop. Pretty genius.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s a quick look at how I time block my week:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"353\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-1024x353.png\" alt=\"\" class=\"wp-image-52541\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-1024x353.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-300x103.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-768x264.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-1536x529.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-746x257.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-1152x397.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-1500x517.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example-112x39.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Kimberlee-Meier-time-blocking-example.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>It looks intense, but each block is in a place for a reason.&nbsp;<\/p>\n\n\n\n<p>\ud83d\udfe9\ud83d\udfe6 is for <strong>shallow work.<\/strong> Tasks like emails, Slack replies and meetings&nbsp;<\/p>\n\n\n\n<p>\ud83d\udfe5\ud83d\udfe8\u2b1b is for different kinds of <strong>Deep Work<\/strong>. Tasks like editing, writing and research<\/p>\n\n\n\n<p>\ud83d\udfea is for (much needed)<strong> breaks<\/strong>&nbsp;<\/p>\n\n\n\n<p>Color coding helps me quickly identify what tasks I have for the day and whether anything needs shuffling around based on importance.&nbsp;<\/p>\n\n\n\n<p>But color coding might not work for you. And that\u2019s fine.&nbsp;<br>Test out different time blocking approaches. Steal tips from others. And then create your own way to do it, because there is no <strong>wrong<\/strong> way.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Tip 4. Build a Deep Work Toolkit<\/h3>\n\n\n\n<p>Another thing Newport suggests in his book is to build a Deep Work toolkit to help stay focused.&nbsp;<\/p>\n\n\n\n<p>There is a lot of advice online on how to do this, but my advice is to get the basics down and create a Deep Work-friendly environment. Here\u2019s what\u2019s in my toolkit:<\/p>\n\n\n\n<p><strong>\ud83e\udd33No phones or notifications. <\/strong>Your phone is the ultimate distraction. Put your phone on silent. Put it in flight mode. Turn off any unnecessary notifications (yes, your Slack channel can wait an hour or two) to get you into Deep Work mode. <a href=\"https:\/\/journalistsresource.org\/economics\/smartphones-mobile-distracting-cognition-iphone\/\" target=\"_blank\">Researchers who studied \u201cbrain drain\u201d<\/a> found your phone becomes a distraction when it\u2019s next to you, even if you don\u2019t receive any notifications or messages. So do what I do \u2014 put it in another room.\u00a0\u00a0<\/p>\n\n\n\n<p><strong>\u274cUse site blocking apps.<\/strong> If you are anything like me, your self-control sucks. I use the <a href=\"https:\/\/freedom.to\/\" target=\"_blank\">Freedom<\/a> app to block distracting sites so I fully focus on a time blocked task. If (like me), you need access to sites for research, just exclude them from your blocked list in Freedom.&nbsp;<\/p>\n\n\n\n<p><strong>\ud83c\udfa7 Listen to lyric-free tunes. <\/strong>I\u2019m a sucker for a sing-a-long. But this behavior doesn\u2019t vibe with Deep Work. A <a href=\"https:\/\/www.ncbi.nlm.nih.gov\/pmc\/articles\/PMC10162369\/\" target=\"_blank\">Journal of Cognition study<\/a> found that when we listen to music with lyrics, it is overwhelmingly distracting (even when it doesn\u2019t impact our performance). Only listen to playlists without lyrics to get in the zone and cut out external noise \u2014 <a href=\"https:\/\/www.youtube.com\/watch?v=IYt7nuR8l4w\" target=\"_blank\">here is one of my favourites<\/a>!<\/p>\n\n\n\n<p>Your toolkit doesn\u2019t have to look the same. Add whatever you want with one caveat \u2014 it makes you more productive \ud83e\uddf0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Tip 5. Champion asynchronous work<\/strong><\/h3>\n\n\n\n<p>Asynchronous communication is when you have open lines to talk and collaborate with your team without the immediate need to reply.&nbsp;<\/p>\n\n\n\n<p>Before I go any further, I want to add a caveat to this tip: I am lucky enough to work in a company that lives and breathes asynchronous communication. At <a href=\"https:\/\/toggl.com\/\">Toggl<\/a>, our team of 130+ people collaborates, plans and brainstorms everything inside Slack. But as I said in tip one, Slack also happens to be my productivity nemesis, so I also need a way to block it out.&nbsp;<\/p>\n\n\n\n<p>So, how does asynchronous work help us focus? \ud83e\udd14<\/p>\n\n\n\n<p>Toggl has a <strong>communication etiquette<\/strong> around how we should use Slack. It encourages us to turn on the Do Not Disturb feature or leave channels if they make too much noise. There are also clear guidelines around communication expectations and reply times:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"682\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-1024x682.png\" alt=\"\" class=\"wp-image-52542\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-1024x682.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-300x200.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-768x511.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-607x404.png 607w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-1142x760.png 1142w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-1211x806.png 1211w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette-112x75.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/05\/Toggl-slack-communication-etiquette.png 1454w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>These clear expectations eliminate guilt around any messages waiting in Slack. Team members know they&#8217;ll get a reply when the other person has time.&nbsp;<\/p>\n\n\n\n<p>If you work remotely and <strong>don\u2019t<\/strong> have an asynchronous policy in place, there are still ways to take control of your time. <a href=\"https:\/\/www.joachimeeckhout.com\/p\/asynchronous-communication\" target=\"_blank\">Joachim Eeckhout talked<\/a> about how to get your team to buy into using asynchronous communication using \u201crules\u201d like delayed responses and uninterrupted time blocks.&nbsp;<\/p>\n\n\n\n<p><em>\u201cWe&#8217;ve all met these people who can&#8217;t stay focused for five minutes on a task without checking their emails. Companies often encourage this behavior by rewarding employees who are always &#8220;reactive&#8221; or &#8220;fast to answer.&#8221; However, this is a very shallow view of employee performance that leads to highly stressed teams,\u201d he explains.&nbsp;<\/em><\/p>\n\n\n\n<p><em>\u201cIf you want your team to be happy at work and in life, the best gift you can do to them is offering a stressless communication practice, so they can use most of their working time to focus on tasks that matter. Go asynchronous, reclaim your time, and find deep focus.\u201d<\/em><\/p>\n\n\n\n<p>If all else fails, send your boss this blog post and explain how we do asynchronous work over here at Toggl \ud83d\ude09<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<h3 class=\"wp-block-heading has-text-align-center\">We created a cheat sheet to help productivity-seekers like you&nbsp;get to grips with Deep Work \ud83e\udd13<\/h3>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">\ud83d\udccb <a href=\"https:\/\/21421994.fs1.hubspotusercontent-na1.net\/hubfs\/21421994\/Prod%20Pr0n%20Cheat%20Sheets\/Deep%20Work.pdf\" target=\"_blank\">Grab your free copy here<\/a><\/h3>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>The superpower of the 21st century isn\u2019t ChatGPT. Or Tesla\u2019s self-driving car.&nbsp; According to author Cal Newport, it\u2019s the ability to stay focused in a&#8230;<\/p>\n","protected":false},"author":645,"featured_media":53579,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[753],"tags":[],"class_list":["post-52535","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Use Cal Newport\u2019s Deep Work Technique to Tackle Demanding Projects<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/toggl.com\/blog\/deep-work-technique\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Use Cal Newport\u2019s Deep Work Technique to Tackle Demanding Projects\" \/>\n<meta property=\"og:url\" content=\"https:\/\/toggl.com\/blog\/deep-work-technique\" \/>\n<meta property=\"og:site_name\" content=\"Toggl Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Toggl\/\" \/>\n<meta property=\"article:published_time\" content=\"2024-06-07T12:17:11+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-11-30T20:30:01+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2024\/06\/deep-work.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1800\" \/>\n\t<meta property=\"og:image:height\" content=\"1080\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Kimberlee Meier\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" 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