{"id":56421,"date":"2025-02-20T12:51:35","date_gmt":"2025-02-20T12:51:35","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=56421"},"modified":"2025-02-21T16:26:08","modified_gmt":"2025-02-21T16:26:08","slug":"ways-to-use-flexible-filters","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/ways-to-use-flexible-filters","title":{"rendered":"Goodbye Time-Consuming Exports: 4 Ways to Use Flexible Filters"},"content":{"rendered":"\n<p>We get it \u2014 <strong>limited filters meant extra work<\/strong>. Previously, Toggl Track\u2019s filters only provided a partial view of your data. To refine reports, you often had to export data, clean it manually, and apply formulas in spreadsheets \u2014 a tedious process that wasted time and risked missing key insights.<\/p>\n\n\n\n<p>Now, with more than 11 filters and 8 condition options, <strong>Flexible Filters put you in control \u2014 right inside Toggl Track.<\/strong> No exports needed. Just the flexibility to instantly surface the insights you need.<\/p>\n\n\n\n<p>Watch Senior Product Manager Enzo walk you through Flexible Filters:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Use Flexible Filters to Analyze and Audit Your Time Tracking Data\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/CRLHUsXoIFk?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p><\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p><span class=\"notion-enable-hover\" data-token-index=\"0\">Can\u2019t see Flexible Filters?<\/span> Enable Beta features in your <a class=\"notion-link-token notion-focusable-token notion-enable-hover\" tabindex=\"0\" href=\"https:\/\/track.toggl.com\/profile\" rel=\"noopener noreferrer\" data-token-index=\"2\" target=\"_blank\"><span class=\"link-annotation-unknown-block-id--1048319412\">Profile settings<\/span><\/a> to get instant access. Then go to Analytics and start creating a chart.<!-- notionvc: 88109f0c-ff19-406f-aaef-37eede22c6cd --><\/p>\n<\/div>\n        <\/div>\n    \n\n\n<p><strong>Here are four practical ways to start using Flexible Filters:<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Get the Data You Need \u2013 Faster<\/h2>\n\n\n\n<p>No more exporting and manual cleanup. Instead, apply precise filters directly in Toggl Track Analytics to surface insights.<\/p>\n\n\n\n<p>With custom conditions and advanced logic, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Use advanced conditions<\/strong> like <strong>\u201cis not,\u201d \u201cis empty,\u201d \u201cstarts with,\u201d or \u201ccontains\u201d<\/strong><\/li>\n\n\n\n<li><strong>Apply AND\/OR logic<\/strong> to customize how filters interact<\/li>\n\n\n\n<li>Filter and segment data by <strong>projects, clients, project tags, fixed-fee projects,<\/strong> and more<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"377\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-1024x377.png\" alt=\"\" class=\"wp-image-56242\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-1024x377.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-300x110.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-768x283.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-1536x566.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-746x275.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-1152x424.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-1500x552.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1-112x41.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/01\/analytics-filters-vs-1.png 2020w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>The flexibility to use different conditions within each filter is huge. I can exclude projects that are fixed-bid vs. those that are hourly retainers.<\/em><\/p>\n<cite>User feedback on Flexible Filters<\/cite><\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">2. Quickly Audit Time Entries<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"554\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-1024x554.png\" alt=\"\" class=\"wp-image-56506\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-1024x554.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-300x162.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-768x416.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-1536x831.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-746x404.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-1152x623.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-1109x600.png 1109w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-1489x806.png 1489w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old-112x61.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-audit-entries-old.png 1702w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Use the <strong>\u201cis empty\u201d<\/strong> filter to identify missing details in your billable time entries, filter time entries by duration or by different project type (e.g. fixed fee), ensuring all time entries are categorized correctly before payroll processing or invoicing. This is especially useful for people in Finance and Project Management roles when they need to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Find untagged or unbilled hours before processing payroll or generating invoices.<\/li>\n\n\n\n<li>Audit time entries to verify compliance with overtime police.<\/li>\n\n\n\n<li>Identify gaps in team <a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/\" target=\"_blank\" rel=\"noopener\" title=\"time tracking\" data-wpil-keyword-link=\"linked\" data-wpil-monitor-id=\"1997\">time tracking<\/a> and ensure proper time logging.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">3. Analyze Specific Projects Without Extra Tags<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"575\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-1024x575.png\" alt=\"\" class=\"wp-image-56507\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-1024x575.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-300x169.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-768x431.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-1536x863.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-719x404.png 719w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-1152x647.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-1068x600.png 1068w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-1435x806.png 1435w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old-112x63.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-admin-tasks-old.png 1702w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>If you manage multiple projects with similar names, you no longer need to add extra tags to group them. Instead, use filters like <strong>\u201cStarts with\u201d or \u201cContains\u201d<\/strong> to analyze them together.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Group multiple projects under a common client (e.g., \u201c[CS] Client A\u201d OR \u201c[CS] Client B\u201d).<\/li>\n\n\n\n<li>Group related tasks from different projects into one view.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>In the past, I had to create a lot of extra tags just to group data properly in reports. The new filters save me so much time.<\/em><\/p>\n<cite>User feedback on Flexible Filters<\/cite><\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">4. Exclude Non-Billable Activities for Clearer Insights<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"575\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-1024x575.png\" alt=\"Flexible filters for profitability tracking\" class=\"wp-image-56511\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-1024x575.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-300x169.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-768x431.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-1536x863.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-719x404.png 719w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-1152x647.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-1068x600.png 1068w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-1435x806.png 1435w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1-112x63.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2025\/02\/filter-billable-client-1.png 1702w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Want to focus only on billable work? Use <strong>\u201cDoes not contain\u201d<\/strong> or <strong>\u201cis not\u201d<\/strong> filters to remove internal meetings, admin tasks, or non-billable work from reports \u2014 giving you a clearer picture of team productivity and profitability. This way you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Filter out non-billable tasks to ensure more accurate profitability analysis.<\/li>\n\n\n\n<li>Remove internal meetings and admin time to focus on client work insights.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>With Flexible Filters, Toggl Track\u2019s Analytics is more powerful than ever \u2014 helping you focus on insights, not spreadsheets.<\/p>\n\n\n        <div class=\"mb-8 top-tip\">\n            \n                            <span class=\"flex items-center text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">\n                    <img decoding=\"async\" class=\"!w-6 !h-6 !object-contain mr-2\" src=\"https:\/\/toggl.com\/blog\/wp-content\/themes\/toggl-mjtweaver\/img\/brain.png\" alt=\"Top tips to enlarge those brains\" aria-label=\"Top tips to enlarge those brains\" width=\"24\" height=\"24\" loading=\"lazy\">    \n                    <span>Top tip:<\/span>\n                <\/span>\n            \n            <div class=\"bg-yellow-30 border-t-[3px] border-yellow-100 px-6 pt-6 pb-2\"><p><strong><span class=\"notion-enable-hover\" data-token-index=\"0\">Can\u2019t see Flexible Filters in your Analytics<\/span>?<\/strong> Enable Beta features in your <a class=\"notion-link-token notion-focusable-token notion-enable-hover\" tabindex=\"0\" href=\"https:\/\/track.toggl.com\/profile\" rel=\"noopener noreferrer\" data-token-index=\"2\" target=\"_blank\"><span class=\"link-annotation-unknown-block-id--1048319412\">Profile settings<\/span><\/a> to get access right away.<!-- notionvc: ee8bf5c6-7b6c-444a-a404-2ed50f9612f9 --><\/p>\n<\/div>\n        <\/div>\n    \n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Flexible filters make custom reports more powerful \u2014 no more struggling with complex formulas or messy spreadsheets.<\/p>\n","protected":false},"author":601,"featured_media":56451,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[854,992],"tags":[],"class_list":["post-56421","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-news","category-toggl-track"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Goodbye Time-Consuming Exports: 4 Ways to Use Flexible Filters<\/title>\n<meta name=\"description\" content=\"Do you find your current time reporting too rigid? Introducing Analytics, a flexible way to slice &amp; dice your time tracking data to gain better insights.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/toggl.com\/blog\/ways-to-use-flexible-filters\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Goodbye Time-Consuming Exports: 4 Ways to Use Flexible Filters\" \/>\n<meta property=\"og:description\" content=\"Do you find your current time reporting too rigid? 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