{"id":57433,"date":"2026-01-13T12:07:12","date_gmt":"2026-01-13T12:07:12","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=57433"},"modified":"2026-01-30T18:37:23","modified_gmt":"2026-01-30T18:37:23","slug":"project-management-software-for-agencies","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/project-management-software-for-agencies","title":{"rendered":"The 8 Best Project Management Software for Agencies in 2026"},"content":{"rendered":"\n<p>If you manage an agency, you know the feeling. You\u2019re juggling four different escalations, a retainer just went over budget, and you\u2019re trying to work out if the design team has capacity for that new pitch. In short, it\u2019s chaos.<\/p>\n\n\n\n<p>It\u2019s equally chaotic for your team, too. On average, they\u2019re <a href=\"https:\/\/rebelsguidetopm.com\/managing-multiple-projects-the-research\/\" target=\"_blank\"><u>juggling between two and five projects<\/u><\/a>, never sure if they can manage to take on more work \u2026 or afford not to.<\/p>\n\n\n\n<p>This is why good project management software isn&#8217;t just a \u201cnice to have.\u201d Instead, it\u2019s essential for organization, driving alignment, maximizing profitability, and providing that elusive clarity that agency managers and employees crave.<\/p>\n\n\n\n<p>Unfrotunately, many agencies invest in a platform only to find themselves doing even more work without gaining any clarity, alignment, or peace of mind. That\u2019s because project management solutions can be quite different from one another and not all are a good fit for agency work.<\/p>\n\n\n\n<p>So, how do you choose the right one?<\/p>\n\n\n\n<p>In this article, we\u2019ve done the heavy lifting for you by pulling together eight of the best <a href=\"https:\/\/toggl.com\/focus\/project-management-software\/\"><u>project management software<\/u><\/a> options for agencies in 2026, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Toggl Focus: <\/strong>Best for <a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/\" target=\"_blank\" rel=\"noopener\" title=\"time tracking\" data-wpil-keyword-link=\"linked\" data-wpil-monitor-id=\"2303\">time tracking<\/a>, visual clarity, and capacity planning<\/li>\n\n\n\n<li><strong>ClickUp: <\/strong>Best for running everything in one place on a budget<\/li>\n\n\n\n<li><strong>monday.com:<\/strong> Best for customizability, feature set, and adoption<\/li>\n\n\n\n<li><strong>Wrike: <\/strong>Best for creative development, revisions, and approvals with clients<\/li>\n\n\n\n<li><strong>Asana: <\/strong>Best for creating visibility and clarity at all levels (including managers)<\/li>\n\n\n\n<li><strong>Teamwork:<\/strong> Best for closely managing and collaborating with clients<\/li>\n\n\n\n<li><strong>Basecamp:<\/strong> Best for creatives requiring clear communication<\/li>\n\n\n\n<li><strong>Scoro: <\/strong>Best for end-to-end agency management on a bigger budget<\/li>\n<\/ul>\n\n\n\n<p>We\u2019ll compare their features, prices, and use of time tracking as a central feature of project management to give you everything you need to make an informed decision.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key project management features agencies need<\/h2>\n\n\n\n<p>Agencies have different needs than standard businesses, so don\u2019t be fooled by fancy features that don\u2019t add value. Instead, focus on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Time tracking: <\/strong>This is the lifeblood of agency profitability. You need to know exactly how long your tasks take, who\u2019s worked on them, and how to bill accurately to maintain your margins. We can\u2019t stress enough how vital this feature is. Tools that treat time as an afterthought inevitably force you to &#8220;guess\u201d your way through projects, leading to missed deadlines and blown budgets.<\/li>\n\n\n\n<li><strong>Resource management and capacity planning: <\/strong>Profitable agencies must carefully manage demand and capacity, so you\u2019ll need a clear view of who\u2019s booked, who\u2019s on the bench, and who\u2019s about to burn out. Don\u2019t scrimp on resource allocation and forecast features.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Budget tracking:<\/strong> Keeping a live view of &#8220;Budget vs. Actual&#8221; prevents project creep from eating your margins. The best PM tools do the heavy financial lifting to keep you ahead of the numbers and away from spreadsheets.<\/li>\n\n\n\n<li><strong>Project and task planning: <\/strong>Your client\u2019s new website can\u2019t launch until everything\u2019s ticked off, so ensure you&#8217;ve got robust project and task planning capabilities. In a busy agency, it needs to handle details and summaries equally well, delivering visibility to every stakeholder.<\/li>\n\n\n\n<li><strong>Retainer management:<\/strong> Specific features for recurring work and monthly hours banks are a massive plus for agencies that work on fixed retainers. If that\u2019s you, look for tools that automate the month-to-month admin.<\/li>\n\n\n\n<li><strong>Client and guest access: <\/strong>Successful projects require you to get super close to your clients, so pick a tool that doesn\u2019t create unnecessary barriers. Look for software that includes client portal functionality to collaborate, review, and sign off on work.<\/li>\n\n\n\n<li><strong>Invoicing:<\/strong> No project is complete until the money\u2019s in the door, so look for a tool that can support your invoicing. If you\u2019re already using an external platform (like Xero or QuickBooks), integrations can slash your admin at the end of the month.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">The 8 best project management software tools for agencies<\/h2>\n\n\n\n<p>The good news: there\u2019s no shortage of project management tools out there. But that can make it difficult to see the wood from the trees. Based on our research and experience, these eight picks are best-placed to handle the dynamic, fast-paced demands of agency life.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Toggl Focus<\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Visual clarity based on a foundation of time tracking.<strong> <\/strong>Toggl Focus is the best tool for agencies that need to solve their bandwidth problems, while capturing and analyzing every billable minute.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"465\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-1024x465.png\" alt=\"\" class=\"wp-image-57407\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-1024x465.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-300x136.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-768x349.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-1536x698.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-2048x931.png 2048w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-746x339.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-1152x523.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-1500x682.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2022\/12\/Toggl-Focus-112x51.png 112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><a href=\"https:\/\/toggl.com\/focus\/\"><u>Toggl Focus<\/u><\/a> combines capacity and project planning with powerful time-tracking so your agency teams always deliver their best work.<\/p>\n\n\n\n<p>Forget planning in the dark \u2014 Toggl Focus turns the lights up, so you can see exactly how much bandwidth you have to perform with excellence. It\u2019s designed specifically to help agencies and growth businesses remove scattered to-dos and create a unified space for everything that needs your attention.<\/p>\n\n\n\n<p>If you\u2019re an agency that cares about accurate workloads, billing, and profitability, Toggl Focus is the only tool designed around time.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Unified planning and tracking:<\/strong> Toggl Focus seamlessly blends visual capacity planning with high-precision time tracking. You\u2019ll immediately see what was planned versus what actually happened in real-time, giving you the foundation for accurate client billing and invoicing.<\/li>\n\n\n\n<li><strong>One-click time tracking: <\/strong>Teams can log hours from anywhere \u2026 and we mean <strong><em>a-n-y-where<\/em>. <\/strong>Just one press of a button and you\u2019re tracking \u2014 it\u2019s a feature that\u2019s helped businesses like TalkShop Media achieve their \u201cwow\u201d moment, saving <a href=\"https:\/\/toggl.com\/track\/customers\/talkshopmedia\/#:~:text=%E2%80%9CBefore%2C%20we%20were%20chasing%20up%20to%2015%25%20of%20our%20workforce%20down%20to%20complete%20their%20timesheet%20and%20it%20was%20so%20time%2Dintensive.%20When%20we%20switched%20to%20Toggl%20Track%2C%20people%20actually%20started%20tracking%20their%20time%2C%E2%80%9D%20McClenaghan%20explains.\"><u>80 hours a month<\/u><\/a>.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Real-time reporting: <\/strong>Track and report on team utilization, workload, and client or project profitability, all in real time, with powerful customization options to fit your needs.<\/li>\n\n\n\n<li><strong>High-quality data: <\/strong>Combine mandatory fields, time tracking reminders, and audit logs to enhance the consistency and accuracy of your data.<\/li>\n\n\n\n<li><strong>Project and budget tracking: <\/strong>Wave goodbye to planning in the dark thanks to advanced estimating and budget tracking, with built-in alerts and flexible rates. Don\u2019t believe us? See how Lighting Beetle* achieved <a href=\"https:\/\/toggl.com\/track\/customers\/lighting-beetle\/\">100% project success<\/a> thanks to our platform\u2019s built-in time tracking.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>As a new time management and <a href=\"https:\/\/toggl.com\/focus\/project-planning\/\"><u>project planning<\/u><\/a> platform, some features and integrations will be released over the following months.<\/li>\n\n\n\n<li>Not as robust (or complex) as enterprise-grade project management platforms.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free<\/strong>: $0 for up to five users who need to lead and track their work<\/li>\n\n\n\n<li><strong>Starter<\/strong>: $9 per user\/mo adds smarter planning and powerful reporting<\/li>\n\n\n\n<li><strong>Premium<\/strong>: $20 per user\/mo gives you full and unlimited capacity management<\/li>\n\n\n\n<li><strong>Enterprise<\/strong>: Speak to Toggl for personalized onboarding and dedicated support<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cTime tracking data is crucial for us. If you need to know the health of your accounts, there\u2019s no other way to figure it out without time tracking. Advanced and visually appealing Toggl reports and easy-to-use UI translated into much better company-wide time tracking compliance and accuracy of data.\u201d<\/em><\/li>\n\n\n\n<li><em>\u201cBefore, we were chasing up to 15% of our workforce down to complete their <a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/track\/timesheet-app\/\" target=\"_blank\" rel=\"noopener\" title=\"timesheet\" data-wpil-keyword-link=\"linked\" data-wpil-monitor-id=\"2304\">timesheet<\/a>, and it was so time-intensive. When we switched to Toggl, people actually started tracking their time.\u201d \u2014 <\/em>Hannah McClenaghan, Operations Manager, <a href=\"https:\/\/toggl.com\/track\/customers\/talkshopmedia\">TalkShop Media<\/a> <\/li>\n<\/ul>\n\n\n        <div class=\"mb-8\">\n            <span class=\"block text-dark-purple-100 opacity-60 uppercase mb-2 text-sm font-bold\">Further Reading:<\/span>\n            <div class=\"border-t-[3px] border-b border-yellow-100 py-4 pb-2 lg:grid lg:gap-8\">\n                                    <div class=\"mb-4 lg:mb-2\">\n                        <a class=\"flex items-center hover:italic hover:text-dark-purple-80\" href=\"https:\/\/toggl.com\/blog\/simple-project-management-software\" title=\"9 Simple Project Management Software for Teams &amp; Freelancers\" aria-label=\"9 Simple Project Management Software for Teams &amp; Freelancers\">\n                            <img decoding=\"async\" loading=\"lazy\" class=\"rounded-full w-14 h-14 mr-4 object-cover\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2021\/03\/simple-project-management-software-112x67.jpg\" alt=\"9 Simple Project Management Software for Teams &amp; Freelancers\" width=\"56\" height=\"56\">\n                            <span class=\"font-semibold font-heading leading-snug\">9 Simple Project Management Software for Teams &amp; Freelancers<\/span>\n                        <\/a>\n                    <\/div>\n                            <\/div>\n        <\/div>\n    \n\n\n<h3 class=\"wp-block-heading\">2. ClickUp<\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Consolidation<strong>. <\/strong>ClickUp\u2019s<strong> <\/strong>perfect for agencies that want to kill their separate doc, whiteboard, and task apps and run everything in one place.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"425\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/ClickUp.png\" alt=\"\" class=\"wp-image-57422\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/ClickUp.png 512w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/ClickUp-300x249.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/ClickUp-487x404.png 487w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/ClickUp-112x93.png 112w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<p>ClickUp markets itself as the &#8220;one app to replace them all,&#8221; and for agencies that want a feature-dense platform, it lives up to that promise. It\u2019s incredibly customizable, allowing different teams (e.g., dev vs. creative) to work the way they want, and includes a powerful AI Brain and a range of agency-specific templates to speed up admin.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Everything view:<\/strong> This gives agency owners a high-level view of all tasks across all spaces, helping to visualize priorities, track progress, and stay updated with handy notifications.<\/li>\n\n\n\n<li><strong>Customizable views: <\/strong>It\u2019s easy to tailor ClickUp\u2019s UI with List, <a href=\"https:\/\/toggl.com\/focus\/kanban-board\/\"><u>Kanban Board,<\/u><\/a> Gantt, Calendar, and even Mind Maps views that mold the platform to the team\u2019s or employee\u2019s ways of working.<\/li>\n\n\n\n<li><strong>Built-in docs and whiteboards: <\/strong>ClickUp\u2019s collaboration tools, such as docs, whiteboards, and chat,<strong> <\/strong>keep the creative juices flowing while also helping everyone stay on the same page.<\/li>\n\n\n\n<li><strong>Automation:<\/strong> Robust automation builders help teams handle routine agency tasks such as &#8220;When status changes to Review, assign to Art Director.&#8221;<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Learning curve:<\/strong> Because ClickUp does so much, the setup can be overwhelming. It often requires a dedicated champion to configure it correctly and may take longer to onboard to than other tools.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free Forever<\/strong>: Includes unlimited tasks, basic collaboration, and 60MB storage<\/li>\n\n\n\n<li><strong>Unlimited<\/strong>: $7 per user\/mo gets you unlimited storage, team chats, and time tracking<\/li>\n\n\n\n<li><strong>Business<\/strong>: For $12 per user\/mo add in capacity planning, reporting, and additional security<\/li>\n\n\n\n<li><strong>Enterprise<\/strong>: Speak to ClickUp for white labeling, APIs, and dedicated onboarding support<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cClickUp&#8217;s reliability ensures that all agency work can be managed seamlessly within one tool. This visibility into time management and task progress for everyone in my agency is invaluable.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/clickup\/reviews\/clickup-review-11370659\" target=\"_blank\"><u>Aye, CEO Small Business.<\/u><\/a><\/li>\n\n\n\n<li><em>\u201cI really appreciate how versatile ClickUp is. Our agency relies on it for internal operations, and each team is able to tailor the platform to their specific needs.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/clickup\/reviews\/clickup-review-11904178\" target=\"_blank\"><u>Meredith, Project Operations Manager<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. monday.com <\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Customizability and adoption. The modular approach and friendly interface are easy to get started with, even for the most non-technical creative team members.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"555\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-1024x555.png\" alt=\"\" class=\"wp-image-57434\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-1024x555.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-300x162.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-768x416.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-1536x832.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-746x404.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-1152x624.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-1108x600.png 1108w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-1488x806.png 1488w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_-112x61.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/monday.com_.png 1795w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>monday.com is famous for its colorful interface and highly visual &#8220;Work OS.&#8221; This OS makes it less of a rigid project management tool and more of a set of building blocks and templates you can assemble to fit your agency\u2019s workflow.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Visual dashboards: <\/strong>monday.com\u2019s interface is<strong> <\/strong>excellent for client-facing reporting, with customizable widgets that show project progress, budget spend, and more.<\/li>\n\n\n\n<li><strong>Pre-built agency templates: <\/strong>monday.com also has a robust library of templates for any type of agency, with the most common including &#8220;Client Projects,&#8221; &#8220;Video Production,&#8221; and &#8220;Client Onboarding.&#8221;<\/li>\n\n\n\n<li><strong>Time tracking: <\/strong>Agencies receive detailed data on each project or task, ready for instant client billing.<\/li>\n\n\n\n<li><strong>Client collaboration: <\/strong>monday.com\u2019s shareable boards are great for providing updates, aligning on priorities, and reviewing deliverables.<\/li>\n\n\n\n<li><strong>Automation: <\/strong>monday.com\u2019s user-friendly &#8220;If this, then that&#8221; automation builder requires zero coding, with agentic AI features connecting into other apps such as email, document storage, and chat.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Tiered features:<\/strong> Many essential features (like time tracking and dependencies) are locked behind the more expensive &#8220;Pro&#8221; tier.<\/li>\n\n\n\n<li><strong>Pricing complexity:<\/strong> You have to buy seats in &#8220;packs&#8221; (e.g., three, five, or 10), which can be annoying (and expensive) for growing agencies, especially in the early days.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free<\/strong>: Up to two seats, three boards, three docs, and basic customization<\/li>\n\n\n\n<li><strong>Basic<\/strong>: $9 per user\/mo gives you unlimited guests, items, and 5GB storage<\/li>\n\n\n\n<li><strong>Standard<\/strong>: At $12 per user\/mo you can add project planning features<\/li>\n\n\n\n<li><strong>Pro<\/strong>: For $19 per user\/mo you get time tracking, automations, and integrations<\/li>\n\n\n\n<li><strong>Enterprise<\/strong>: Get in touch for resource, portfolio, and budget management features<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cI love using monday work management because it offers an intuitive and user-friendly interface that makes setup straightforward and efficient for my creative agency.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/monday-com\/reviews\/monday-work-management-review-8864192\" target=\"_blank\"><u>Adri-anne, Small Business Owner<\/u><\/a><\/li>\n\n\n\n<li><em>\u201cOur agency uses monday work management daily, and it has become an essential tool for improving organization and managing our projects. The platform is very intuitive and flexible, allowing us to customize workflows to meet each client\u2019s specific needs.\u201d <\/em>\u2014 <a href=\"https:\/\/www.g2.com\/products\/monday-com\/reviews\/monday-work-management-review-11491456\" target=\"_blank\"><u>Ag\u00eancia, Administrator<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">4. Wrike<\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Creative revisions and approvals.<strong> <\/strong>If your agency struggles with client back-and-forth and version control, Wrike\u2019s proofing tools will save your sanity.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"273\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Wrike-1.png\" alt=\"\" class=\"wp-image-57435\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Wrike-1.png 512w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Wrike-1-300x160.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Wrike-1-112x60.png 112w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<p>Wrike is a powerhouse for larger agencies (with larger budgets) or those with complex approval workflows. It\u2019s particularly strong for creative teams that need proofing tools integrated directly into the project management suite, but also has the core features you\u2019d expect, like project planning, resourcing, and reporting.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Proofing and approvals: <\/strong>Wrike\u2019s real-time visual markup tool means you can comment directly on images, videos, and documents within the platform \u2014 a real game-changer for reducing feedback loops.<\/li>\n\n\n\n<li><strong>Blueprints: <\/strong>Wrike\u2019s advanced templating enables teams to spin up complex workflows in seconds, including creative briefs, project schedules, or client proposals.<\/li>\n\n\n\n<li><strong>Workload charts:<\/strong> Detailed resource management views balance team bandwidth, while providing visibility into who\u2019s doing what at every turn.<\/li>\n\n\n\n<li><strong>AI and automation:<\/strong> Take away the boring admin with Work Intelligence, including AI agents that act as day-to-day business copilots.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Interface:<\/strong> It feels a bit more &#8220;corporate&#8221; and utilitarian compared to Toggl Focus or monday.com which may put creatives off.<\/li>\n\n\n\n<li><strong>Cost:<\/strong> To get agency-specific features (like Proofing), you often need the higher-tier Business or Pinnacle plans.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free<\/strong>: Free plans give you <a href=\"https:\/\/toggl.com\/focus\/task-management\/\"><u>task management<\/u><\/a> and AI essentials<\/li>\n\n\n\n<li><strong>Team<\/strong>: For $10 per user\/mo, go unlimited on tasks and projects and get basic automation<\/li>\n\n\n\n<li><strong>Business<\/strong>: Things get interesting at $25 per user\/mo, with Blueprints, proofing, and resource management<\/li>\n\n\n\n<li><strong>Enterprise and Pinnacle<\/strong>: Contact Wrike for advanced permissions and onboarding support<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cWe implemented Wrike in our creative agency over three years ago, and it has transformed the way we manage work. What started as a tool to streamline project intake quickly became the backbone of our operations.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/wrike\/reviews\/wrike-review-11639738\" target=\"_blank\"><u>Abbi, Operations Manager<\/u><br><\/a><\/li>\n\n\n\n<li><em>\u201cThe flexibility to use tasks and projects and customize objects has been a game changer. We also started using Wrike to track agency-wide OKRs this year, and the templates Wrike had on hand were a life-saver.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/wrike\/reviews\/wrike-review-11062439\" target=\"_blank\"><u>Kristie, Operations Director<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">5. Asana <\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Clarity<strong>. <\/strong>Asana\u2019s been great for teams for a long time, but in recent years has built out features like goals and profitability so managers and leaders can drive strategy, too.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"288\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Asana-1.png\" alt=\"\" class=\"wp-image-57436\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Asana-1.png 512w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Asana-1-300x169.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Asana-1-112x63.png 112w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<p>Asana is a veteran in the space and remains a top contender because of its clean design, advanced features, and focus on team collaboration. It\u2019s less about complex data and more about clarity and structure, with modules for projects, workflows, goal setting, and resourcing.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>AI and workflows: <\/strong>Asana has a strong focus on helping medium-sized businesses become more efficient, with workflow and AI optimization tools.<\/li>\n\n\n\n<li><strong>Portfolios:<\/strong> At a management level, Asana\u2019s portfolio view allows leaders to track the health of multiple client projects at a glance.<\/li>\n\n\n\n<li><strong>Profitability: <\/strong>Asana\u2019s ROI calculator is a unique tool that enables leaders to optimize their operations, workforce, and billing to drive the best profitability for their business.<\/li>\n\n\n\n<li><strong>Goals: <\/strong>This is another area where Asana stands out. Its goal and strategy-setting modules help agencies connect every piece of work to monthly, quarterly, or yearly targets.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>One assignee rule: <\/strong>Asana philosophically enforces &#8220;one task, one assignee.&#8221; While good for accountability, it\u2019s annoying for agencies where two people collaborate on a single deliverable.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Personal<\/strong>: Free for up to two users managing basic projects<\/li>\n\n\n\n<li><strong>Starter<\/strong>: For $10.99 per user\/mo, growing teams get unlimited guests, templates, and automation<\/li>\n\n\n\n<li><strong>Advanced<\/strong>: At $24.99 per user\/mo, leaders are enabled with portfolios, goals, and native time tracking<\/li>\n\n\n\n<li><strong>Enterprise<\/strong>: Speak to Asana for greater control and support with onboarding<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cAs an advertising, marketing, tech dev agency and publisher, we have multiple departments, teams, and a diverse client and project list. Asana helps to organize all employees, track task time, and keep projects aligned.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/asana\/reviews\/asana-review-11253620\" target=\"_blank\"><u>Jon, President<\/u><\/a><\/li>\n\n\n\n<li><em>\u201cAs a marketing agency with multiple clients, it&#8217;s been a blessing to have one place to organize and help us all work virtually. We use plenty of cloud tools, but Asana is our number one must-have!\u201d <\/em>\u2014 <a href=\"https:\/\/www.g2.com\/products\/asana\/reviews\/asana-review-11300180\" target=\"_blank\"><u>Susan, Lead Strategist<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">6. Teamwork <\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Client Management. If you want an agency-specific tool to closely manage and collaborate with clients without paying for extra seats, Teamwork is a strong contender.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"535\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-1024x535.png\" alt=\"\" class=\"wp-image-57437\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-1024x535.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-300x157.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-768x402.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-1536x803.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-746x390.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-1152x602.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-1148x600.png 1148w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-1500x784.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork-112x59.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Teamwork.png 1750w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>As the name implies, Teamwork was built with collaboration in mind. Unlike generic tools, it has features specifically designed for the agency-client relationship, such as intake forms, retainers, and client feedback surveys.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Client management: <\/strong>At its heart, Teamwork\u2019s client management creates a full client picture, incorporating CRM, project pipelines, trend analysis, and profitability reports.<\/li>\n\n\n\n<li><strong>Proofs: <\/strong>Like other client-focused tools, Proofs is the perfect place to co-create, review, and sign off deliverables directly with your client. No more back and forth over emails.<\/li>\n\n\n\n<li><strong>Unlimited client users: <\/strong>Talking of client collaboration, you can add client users for free, which is huge for transparency.<\/li>\n\n\n\n<li><strong>Profitability:<\/strong> All the features you need to track time,<a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/blog\/how-to-track-billable-hours\" target=\"_blank\" rel=\"noopener\" title=\" billable hours\" data-wpil-keyword-link=\"linked\" data-wpil-monitor-id=\"2302\"> billable hours<\/a>, expenses, and budgets, with invoicing and payment integrations also available.<\/li>\n\n\n\n<li><strong>Retainer management: <\/strong>Built-in features to manage recurring monthly work, both at a task and budget level.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>UI: <\/strong>The interface feels a little dated compared to newer entrants like ClickUp or Toggl Focus.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free<\/strong>: Free (up to five users) is perfect for project essentials and basic client management<\/li>\n\n\n\n<li><strong>Deliver<\/strong>: For $10.99 per user\/mo, get templates, intake forms, and integrations<\/li>\n\n\n\n<li><strong>Grow<\/strong>: $19.99 per user\/mo gets you budget management, resource planning, and 20,000 monthly automations<\/li>\n\n\n\n<li><strong>Scale<\/strong>: Speak to Teamwork for retainer management and profitability reports<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cSeveral of my agency clients have begun using Teamwork and love it \u2014 they were using Excel (or email) to manage projects. Now, they can easily keep track of tasks, due dates, assignments, etc. It makes their weekly updates incredibly easy with their filtering features.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/teamwork-com\/reviews\/teamwork-com-review-11009835\" target=\"_blank\"><u>Verified Small Business User<\/u><br><\/a><\/li>\n\n\n\n<li><em>\u201cWe use Teamwork to manage our marketing agency projects. It is easy to use, intuitive and if you have any issues, the Teamwork team are on deck quickly to help.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/teamwork-com\/reviews\/teamwork-com-review-10307040\" target=\"_blank\"><u>Fawn, Project Manager<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">7. Basecamp <\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Simplicity and communication. Great for creative-led agencies that want to reduce \u201cwork about work\u201d and focus on clear communication.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"444\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-1024x444.png\" alt=\"\" class=\"wp-image-57438\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-1024x444.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-300x130.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-768x333.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-1536x665.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-746x323.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-1152x499.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-1500x650.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp-112x49.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/basecamp.png 1847w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Basecamp is the contrarian of the group, rejecting project management norms such as <a href=\"https:\/\/toggl.com\/focus\/online-gantt-chart\/\"><u>Gantt charts<\/u><\/a> and time tracking in favor of simplicity, communication, and &#8220;getting things done.&#8221; Basecamp uses a project-based workspace to show you what\u2019s on for a particular project, with a focus on features for creatives and agencies working with clients.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Hill charts: <\/strong>A unique way to visualize progress (uphill = figuring it out, downhill = execution) that prevents the &#8220;90% done&#8221; illusion.<\/li>\n\n\n\n<li><strong>Message boards: <\/strong>Replaces internal email chains entirely, bringing the team together to collaborate directly within Basecamp.<\/li>\n\n\n\n<li><strong>Views: <\/strong><a href=\"https:\/\/toggl.com\/focus\/visual-planning\/\"><u>Visualize project planning<\/u><\/a> and progress in different ways, either by project, team, users, today, this week, or at a macro-level.<\/li>\n\n\n\n<li><strong>Mission control reporting: <\/strong>Advanced reporting on project and task progress, highlighting things that are falling behind in the \u2018mission control\u2019 dashboard.<\/li>\n\n\n\n<li><strong>Document management:<\/strong> Centralize project files at a single location, with generous storage limits for creative-focused teams.<\/li>\n\n\n\n<li><strong>All-in-one pricing: <\/strong>They have a flat pricing model (for the Pro Unlimited plan), which can be a huge money saver for larger teams.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Rigidity: <\/strong>It works the Basecamp way. If you want sub-tasks, dependencies, or detailed reporting, you won\u2019t find them here.<\/li>\n\n\n\n<li><strong>No native time tracking:<\/strong> You\u2019ll need to rely on integrations.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Basecamp Free<\/strong>: Run one project at a time for no cost<\/li>\n\n\n\n<li><strong>Basecamp Plus<\/strong>: $15 per user\/mo with unlimited projects and up to 500GB storage<\/li>\n\n\n\n<li><strong>Basecamp Pro Unlimited<\/strong>: $299\/month (flat fee for unlimited users, billed annually)<\/li>\n<\/ul>\n\n\n\n<p><strong>User reviews<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cWorking in an advertising agency is exhausting, but a project management tool like Basecamp is beneficial with so many clients. I love how quickly I can share and notify the project updates out of my organization.\u201d <\/em>\u2014 <a href=\"https:\/\/www.g2.com\/products\/basecamp\/reviews\/basecamp-review-7266999\" target=\"_blank\"><u>Raavi, HR Manager<\/u><\/a><\/li>\n\n\n\n<li><em>\u201cBasecamp has allowed us to run projects the right way for our marketing agency. We are able to coordinate on internal products, set to-do tasks, and upload\/house files in the cloud.\u201d \u2014 <\/em><a href=\"https:\/\/www.g2.com\/products\/basecamp\/reviews\/basecamp-review-4786472\" target=\"_blank\"><u>Bryan, CEO Digital Marketing<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">8. Scoro <\/h3>\n\n\n\n<p><strong>Best for: <\/strong>Total business management. For mature agencies that want one system to run the entire business, not just the projects.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"430\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-1024x430.png\" alt=\"\" class=\"wp-image-57441\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-1024x430.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-300x126.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-768x323.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-1536x645.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-746x313.png 746w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-1152x484.png 1152w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-1500x630.png 1500w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1-112x47.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/01\/Scoro-home-page-1-1.png 1681w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Scoro is arguably the most comprehensive tool for professional service agencies on this list. It\u2019s a work management software that combines project management with CRM, billing, time management, and reporting, making it an end-to-end agency operating system.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Standout features<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Quote-to-cash: <\/strong>You can create a quote, turn it into a project, track time against it, and invoice the client, all without leaving Scoro.<\/li>\n\n\n\n<li><strong>Resource management: <\/strong>Scoro gets what it\u2019s like to balance resources in an agency, with auto-alerts for shortages, bottlenecks, and dependencies that empower you to make proactive resourcing decisions.<\/li>\n\n\n\n<li><strong>Real-time KPI dashboard: <\/strong>Scoro gives agency owners a bird\u2019s-eye view of revenue, utilization, and profitability, ensuring your agency stays in tip-top shape across all its key metrics.<\/li>\n\n\n\n<li><strong>AI-powered actions: <\/strong>Eliminate boring admin with automated actions and AI-driven insights and recommendations.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Limitations<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Price: <\/strong>It\u2019s significantly more expensive than others on this list.<\/li>\n\n\n\n<li><strong>Complexity:<\/strong> Implementing Scoro changes your entire business process. It\u2019s not a tool you just &#8220;sign up and start&#8221; in an afternoon.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Core<\/strong>: $19.90 per user\/mo for project delivery features<\/li>\n\n\n\n<li><strong>Growth<\/strong>: $32.90 per user\/mo adds retainers, budgets, and quotes<\/li>\n\n\n\n<li><strong>Performance<\/strong>: $49.90 per user\/mo for advanced reporting, profitability, and resourcing<\/li>\n\n\n\n<li><strong>Enterprise<\/strong>: Speak to Scoro for SSO, company-level budgeting, and approval flows<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">User reviews<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u201cAs a creative agency, we needed a tool that could handle our complex project and capacity needs without being so complicated that it would slow us down. Scoro delivers on both fronts perfectly.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/scoro\/reviews\/scoro-review-11712182\" target=\"_blank\"><u>Marta, Senior Project Manager<\/u><\/a><\/li>\n\n\n\n<li><em>\u201cSimplicity, design and the whole logic behind the system is just excellent. It really connects every tool an agency needs into one complex solution.\u201d<\/em> \u2014 <a href=\"https:\/\/www.g2.com\/products\/scoro\/reviews\/scoro-review-9906059\" target=\"_blank\"><u>Richard, Agency Employee<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Bonus: 6 best practices to successfully implement an agency PM tool<\/h2>\n\n\n\n<p>Choosing the right tool is only half the battle; implementing it is arguably harder. To ensure your team actually uses it, follow these best practices:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Start with a pilot: <\/strong>Don\u2019t roll it out to everyone on day one. Pick a small, tech-savvy team to test it first. As you work out what your team needs, fine-tune the details, roll it out to more and more teams to increase adoption.<\/li>\n\n\n\n<li><strong>Define your conventions: <\/strong>Agree on how you\u2019ll use the tool in your agency. This means laying out some ground rules for ways of working, such as \u201cWe only use @mentions for urgent requests.\u201d<\/li>\n\n\n\n<li><strong>Appoint a champion: <\/strong>Assign one person to be the \u201cexpert\u201d who can answer questions and troubleshoot. It\u2019s likely this person will be a manager or team leader who knows how the end-to-end operation works.<\/li>\n\n\n\n<li><strong>Train, then train again: <\/strong>Training is not a one-and-done exercise, and you\u2019ll need multiple touchpoints to get everyone up to speed. For example, if you run a training workshop, schedule a follow-up Q&amp;A two weeks later.<\/li>\n\n\n\n<li><strong>Integrate with existing tools: <\/strong>While some tools in our list do numerous things, none of them do everything. Plan to connect your chosen PM software to other tools you use, such as Slack, email, or your CRM, so it fits into your existing workflow rather than disrupting it.<\/li>\n\n\n\n<li><strong>Lead by example:<\/strong> If the agency leadership isn&#8217;t using the tool, nobody else will. Champion its usage and benefits and set the example by using it in your day-to-day so others can see your example.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Power your agency with Toggl Focus<\/h2>\n\n\n\n<p>Working in an agency can feel like you\u2019re a master juggler, with multiple clients, deadlines, and priority calls to make every day. But exceptional project planning tools like Toggl Focus provide clarity you can trust, while boosting productivity and profitability along the way.<\/p>\n\n\n\n<p>We believe the basis of a good agency is a mix of intuitive project planning and masterful time tracking, empowering you to deliver and bill the awesome work you do. Let Toggl Focus help you go to the next level by signing up for a <a href=\"https:\/\/accounts.toggl.com\/focus\/signup\/\" target=\"_blank\"><u>free account today<\/u><\/a>.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you manage an agency, you know the feeling. You\u2019re juggling four different escalations, a retainer just went over budget, and you\u2019re trying to work&#8230;<\/p>\n","protected":false},"author":612,"featured_media":56191,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[851,999],"tags":[],"class_list":["post-57433","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","category-toggl-focus"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The 8 Best Project Management Software for Agencies in 2026<\/title>\n<meta name=\"description\" content=\"Explore project management software for agencies looking to manage campaigns, deadlines, capacity, time tracking, and client billing in one place.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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