{"id":58878,"date":"2026-06-01T09:41:50","date_gmt":"2026-06-01T09:41:50","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=58878"},"modified":"2026-06-01T10:52:56","modified_gmt":"2026-06-01T10:52:56","slug":"time-tracking-apps-integrate-with-quickbooks","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/time-tracking-apps-integrate-with-quickbooks","title":{"rendered":"7 Best Time Tracking Apps That Integrate With QuickBooks"},"content":{"rendered":"\n

How well do your QuickBooks and time tracker accounts play together? If you\u2019re still manually copying your time entries into QuickBooks Online (QBO) at the end of every billing cycle \u2014 re-entering client details and recalculating totals \u2014 we promise you there\u2019s a better way. <\/p>\n\n\n\n

With the right Intuit QuickBooks time tracking integration, you can eliminate your invoice admin entirely<\/em>. This guide walks you through 7 time tracking apps that integrate seamlessly with QuickBooks Online to save you time and struggle.<\/p>\n\n\n\n

<\/td>QBO version<\/strong><\/td>Use case<\/strong><\/td>QBO subscription required?<\/strong><\/td>Paid plan required?<\/strong><\/td>Main limitation<\/strong><\/td><\/tr>
Toggl Track<\/strong><\/td>Online only<\/td>Project billing<\/td>\u274cNo<\/td>$9\/user\/mo<\/td>No payroll<\/td><\/tr>
Harvest<\/strong><\/td>Online only<\/td>Project billing<\/td>\u274cNo<\/td>$12\/user\/mo<\/td>Timesheet<\/a> approvals only on Enterprise plan<\/td><\/tr>
Clockify<\/strong><\/td>Online only<\/td>Project billing & field service<\/td>\u274cNo<\/td>$4.99\/user\/mo<\/td>QuickBooks Payroll incompatible<\/td><\/tr>
QuickBooks Time<\/strong><\/td>Online only<\/td>Field service & payroll<\/td>\u2705Yes<\/td>$20\/mo + $8\/user\/mo<\/td>Requires QBO subscription<\/td><\/tr>
Buddy Punch<\/strong><\/td>Online + Desktop<\/td>Field service & payroll<\/td>\u274cNo<\/td>$19\/mo + 4.49\/user\/mo<\/td>Invoicing not supported<\/td><\/tr>
ClockShark<\/strong><\/td>Online only<\/td>Field service & payroll<\/td>\u274cNo<\/td>$40\/mo + $8\/user\/mo<\/td>Pricey for small teams<\/td><\/tr>
Timesheets.com<\/strong><\/td>Online only<\/td>Field service & payroll<\/td>\u274cNo<\/td>$5.50\/user\/mo<\/td>Very basic functionality<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

<\/p>\n\n\n\n

Do you need a QuickBooks integration for billing or payroll? <\/h2>\n\n\n\n

Whether you need a QuickBooks time tracking integration for billing or payroll determines the type of time tracking software<\/a> we recommend for you.<\/p>\n\n\n\n

Billing <\/h3>\n\n\n\n

If you’re a freelancer, consultant, or agency tracking billable hours <\/a>by project and client, you need a time-to-billing workflow. You log hours against a client or project, review them, generate an invoice, and push it to QuickBooks Online. The integration is about helping you automate the workflow by eliminating the manual data entry step between your time tracker and your invoicing<\/a>. <\/p>\n\n\n\n

Payroll <\/h3>\n\n\n\n

If you run a field service business like construction, trades, or home services, you need GPS-verified employee clock-ins feeding into QuickBooks payroll. The integration serves timesheets, not invoices.<\/p>\n\n\n\n

This article covers both use cases. If you fall in the first camp, the first three tools in our list \u2014 purpose-built for project invoicing and billing clients<\/a> \u2014 are what you need. If you fall in the second camp,  jump to the last four tools, which are built specifically for field service and payroll.<\/p>\n\n\n\n

What makes a QuickBooks integration useful? <\/h2>\n\n\n\n

Some time tracking tools claim to \u201cintegrate with QuickBooks,\u201d then make you manually export a CSV and import it into QBO manually. To avoid similar traps, it\u2019s worth asking yourself a few questions to vet any tools you\u2019re considering before committing.<\/p>\n\n\n\n

1. Does it work with QuickBooks Online or QuickBooks Desktop? <\/h3>\n\n\n\n

These are two different products with different APIs, and most time trackers only support QuickBooks Online. If your business runs on QuickBooks Desktop, your options narrow fast. Confirm which version you’re on before you fall in love with a tool.<\/p>\n\n\n\n

2. What data syncs, and in which direction? <\/h3>\n\n\n\n

The depth of integration varies wildly. Some tools sync clients and projects in both directions (from time tracker to QBO, and vice versa). Others push approved hours from the time tool to auto-generate draft invoices in QBO. <\/p>\n\n\n\n

In our opinion, the workflow you\u2019re looking for looks something like this: log your time \u2192 review it \u2192 transfer time, client, and project data to QBO in one click \u2192 draft invoice appears in QBO, ready to be sent with client data already matched.<\/p>\n\n\n\n

3. Is it a native integration or a Zapier connector? <\/h3>\n\n\n\n

Native integrations are built and maintained by the time tracking tool specifically for QuickBooks. Because both tools are cloud-based, a native integration also means your data stays in sync in real-time without manual exports or middleware. <\/p>\n\n\n\n

Going through Zapier isn\u2019t a deal-breaker, but it does increase the risk of things slipping through the cracks, and is just a clunkier experience someone on your team will have to keep an eye on regularly. Only you can decide if it is worth the overhead.<\/p>\n\n\n\n

4. Does it require a QuickBooks subscription to function? <\/h3>\n\n\n\n

QuickBooks Time requires you to have an active QBO subscription just to access the time tracker at all. Most standalone tools, like Toggl Track, Harvest, or Clockify, treat QBO as an optional integration. You can connect it if you want, but the time tracker itself works fine without it. <\/p>\n\n\n\n

5. Does it handle timesheet approvals and billable hour flagging? <\/h3>\n\n\n\n

Imagine sending a client an invoice with incorrect time data that hasn\u2019t been reviewed or approved \u2014 mortifying! Save yourself the embarrassment and make sure your time tracking tool has a review-and-approve step built-in that lets you flag individual time entries in your timesheet<\/a> as billable or non-billable. This way, only accurate, locked time data flows into your invoices.<\/p>\n\n\n\n

7 best time tracking apps that integrate with QuickBooks<\/h2>\n\n\n\n

To arm you with all the information you need to make the best decision, we\u2019ve put together this comprehensive guide based on 20 years of expertise as leaders in the time tracking industry. <\/p>\n\n\n\n

1. Toggl Track<\/h3>\n\n\n\n

\ud83c\udf1fBest for<\/strong>: Consultants, agencies, and in-house teams tracking billable hours by project and client <\/p>\n\n\n\n

\ud83d\udd27Use case<\/strong>: Project billing and invoicing, accurate and easy time tracking, advanced time reporting<\/p>\n\n\n\n

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\ud83d\udd75\ufe0f How it works<\/h4>\n\n\n\n

Toggl Track lets you track time by both Project and Client, and turn all your time entries into client-ready invoices in one click with our native QBO integration<\/a>. No copy-pasting, manual recalculation, or re-typing the same client details for the fourth time this month.<\/p>\n\n\n\n

First, you\u2019ll need to set up Billable Rates. This can be a blanket rate or customized per Project. Head to Projects, select the relevant project, and click on the Team tab.<\/p>\n\n\n\n

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Click the Rate column, and select default or custom rates. Once applied, this will be reflected automatically in your time entries and invoices.<\/p>\n\n\n\n

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To generate an invoice, go to Summary Reports, and filter by Client and timeframe.<\/p>\n\n\n\n

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Then, click on Create Invoice in the top right.<\/p>\n\n\n\n

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This will create your Toggl Track invoice, populated with the relevant projects each at their billable rate, already calculated out.<\/p>\n\n\n\n

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On the invoice page, select the appropriate customer from the QuickBooks Customer dropdown.<\/p>\n\n\n\n

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Modify your invoice as necessary, then click “Save & send.” At this point, you\u2019ll be redirected to QuickBooks, where you can edit the invoice further.<\/p>\n\n\n\n

\ud83d\udca1Note<\/strong>: While Toggl Track is available to use for free, this integration is only available on paid plans.<\/p>\n\n\n\n

\ud83d\udd11Key features<\/h4>\n\n\n\n