{"id":59498,"date":"2026-11-11T15:13:41","date_gmt":"2026-11-11T15:13:41","guid":{"rendered":"https:\/\/toggl.com\/blog\/?p=59498"},"modified":"2026-11-11T15:13:41","modified_gmt":"2026-11-11T15:13:41","slug":"time-off-management-add-on","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/time-off-management-add-on","title":{"rendered":"Time Off Requests, Approvals and Balances, All in Toggl (No Spreadsheets Required)"},"content":{"rendered":"\n<p>Someone messages their manager about next Friday. The manager says yes, then forgets to update the spreadsheet. A few months later, nobody is sure how many vacation days anyone has left.<\/p>\n\n\n\n<p>That&#8217;s how a lot of teams handle time off: across emails, chat messages and a spreadsheet one person keeps up to date. It works until it doesn&#8217;t, usually at the end of the year, when the balances need to add up.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>&#8220;If I have to check how much hours did the people make, I have to look in this tool, then I have to go into Toggl and say, hey, she was not working Wednesday. What was on Wednesday? Ah, okay, she was on holiday. So it&#8217;s always a jumping back and forth. And if we would have that in one tool, it would be great.&#8221;<\/em><br>\u2014 Davide Priolo, CEO, Whiteout Studio<\/p>\n<\/blockquote>\n\n\n\n<p>The Time Off Management Add-on (formerly Time Off Pro) brings the whole process into Toggl, where your team already tracks time and plans work.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe class=\"toggl-youtube-consent\" srcdoc=\"&lt;!doctype html&gt;&lt;html lang=&quot;en&quot;&gt;&lt;head&gt;&lt;meta charset=&quot;utf-8&quot;&gt;&lt;meta name=&quot;viewport&quot; content=&quot;width=device-width,initial-scale=1&quot;&gt;&lt;style&gt;html,body{height:100%;margin:0}body{background-image:url(https:\/\/toggl.com\/blog\/wp-content\/uploads\/toggl-youtube-consent\/bve-i-OjIjI.jpg);background-color:#2c1338;background-position:center;background-size:cover;background-repeat:no-repeat;color:#fff;font:16px\/1.4 Arial,sans-serif;text-align:center}.panel{box-sizing:border-box;height:100%;display:flex;flex-direction:column;align-items:center;justify-content:center;background:rgba(44,19,56,.9);padding:1rem}.panel p{max-width:36rem;margin:.6rem 0}.load{display:inline-block;border-radius:.4rem;background:#e57cd8;color:#2c1338;font-weight:700;padding:.75rem 1rem;text-decoration:none}.privacy{color:#fff}&lt;\/style&gt;&lt;\/head&gt;&lt;body&gt;&lt;main class=&quot;panel&quot;&gt;&lt;p&gt;To protect your privacy, this video isn&apos;t loaded automatically. Playing it connects to YouTube, which may receive information about your visit.&lt;\/p&gt;&lt;p&gt;&lt;a class=&quot;load&quot; href=&quot;https:\/\/www.youtube-nocookie.com\/embed\/bve-i-OjIjI?feature=oembed&quot; target=&quot;_self&quot;&gt;Play video&lt;\/a&gt;&lt;\/p&gt;&lt;p&gt;&lt;a class=&quot;privacy&quot; href=&quot;https:\/\/policies.google.com\/privacy&quot; target=&quot;_blank&quot; rel=&quot;noopener noreferrer&quot;&gt;YouTube privacy policy&lt;\/a&gt;&lt;\/p&gt;&lt;\/main&gt;&lt;script&gt;(function(){var player=&quot;https:\\\/\\\/www.youtube-nocookie.com\\\/embed\\\/bve-i-OjIjI?feature=oembed&quot;;function load(){try{if(parent.Cookiebot&amp;&amp;parent.Cookiebot.consent&amp;&amp;parent.Cookiebot.consent.marketing){location.replace(player)}}catch(e){}}load();try{parent.addEventListener(&quot;CookiebotOnConsentReady&quot;,load);parent.addEventListener(&quot;CookiebotOnAccept&quot;,load)}catch(e){}})();&lt;\/script&gt;&lt;\/body&gt;&lt;\/html&gt;\" loading=\"lazy\" title=\"Time Off Management Add-on in Toggl\" width=\"500\" height=\"281\"  frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Why an add-on?<\/h4>\n\n\n\n<p>On paid Toggl plans, everyone can already log their own time off, and it counts when you plan your team&#8217;s capacity. The add-on is for teams that need a proper process around it: requests, approvals, balances and policies.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">What the add-on brings<\/h4>\n\n\n\n<p><strong>Requests and approvals.<\/strong> Team members request time off in Toggl. Team leads approve requests from their own teams, and admins can approve anyone&#8217;s. No more email threads.<\/p>\n\n\n\n<p><strong>Balances everyone can see.<\/strong> Each person sees how many days they&#8217;ve used and how many are left. Admins can set starting balances by hand or upload them from a CSV.<\/p>\n\n\n\n<p><strong>Policies that match how you work.<\/strong> Set up separate policies for vacation, sick leave, parental leave and more, each with its own rules.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"981\" height=\"1024\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-981x1024.png\" alt=\"\" class=\"wp-image-59501\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-981x1024.png 981w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-287x300.png 287w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-768x802.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-1472x1536.png 1472w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-387x404.png 387w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-728x760.png 728w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-575x600.png 575w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-772x806.png 772w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1-107x112.png 107w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1.png 1832w\" sizes=\"auto, (max-width: 981px) 100vw, 981px\" \/><\/figure>\n\n\n\n<p><strong>Reports for the whole year.<\/strong> The Absence &amp; balances report and the Time off accounting view show who took what, and what&#8217;s left, across your teams.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1000\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1024x1000.png\" alt=\"\" class=\"wp-image-59500\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1024x1000.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-300x293.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-768x750.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-1536x1500.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-414x404.png 414w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-778x760.png 778w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-614x600.png 614w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-825x806.png 825w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-112x109.png 112w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image.png 2000w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Planning stays accurate<\/h4>\n\n\n\n<p>Approved time off comes off people&#8217;s working hours on the Timeline and in the Workload and Utilization reports, and pending requests are marked as pending. So when someone books a week away, your plans reflect it straight away.<\/p>\n\n\n\n<p>Planning bigger projects across your team? <a href=\"https:\/\/docs.toggl.com\/capacity-management-add-on\" target=\"_blank\">The Capacity Management Add-on<\/a> shows whether you have room, weeks ahead.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"842\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-1024x842.png\" alt=\"\" class=\"wp-image-59502\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-1024x842.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-300x247.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-768x631.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-1536x1262.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-2048x1683.png 2048w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-492x404.png 492w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-925x760.png 925w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-730x600.png 730w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-981x806.png 981w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2026\/11\/image-2-112x92.png 112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Pricing and trial<\/h4>\n\n\n\n<p>The Time Off Management Add-on costs $2 per user per month, and you only pay for the members you give access to. If someone uses Time Off in both Toggl Track and Toggl, you&#8217;re billed once for them.<\/p>\n\n\n\n<p>Organization admins can start a free 30-day trial from Admin settings, on any plan and with no credit card. To keep the add-on after the trial, you&#8217;ll need a paid <a class=\"wpil_keyword_link\" href=\"https:\/\/toggl.com\/plan\/index\" target=\"_blank\"  rel=\"noopener\" title=\"Toggl plan\" data-wpil-keyword-link=\"linked\"  data-wpil-monitor-id=\"2950\">Toggl plan<\/a>.<\/p>\n\n\n\n<p>\ud83d\udcd6 <a href=\"https:\/\/docs.toggl.com\/time-off-management\" target=\"_blank\">Time Off Management Add-on<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Someone messages their manager about next Friday. The manager says yes, then forgets to update the spreadsheet. A few months later, nobody is sure how&#8230;<\/p>\n","protected":false},"author":601,"featured_media":59502,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[12],"tags":[],"class_list":["post-59498","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-toggl-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Time Off Requests, Approvals and Balances, All in Toggl (No Spreadsheets Required)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/toggl.com\/blog\/time-off-management-add-on\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" 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