{"id":5968,"date":"2018-10-05T07:23:25","date_gmt":"2018-10-05T04:23:25","guid":{"rendered":"https:\/\/blog.teamweek.com\/?p=5968"},"modified":"2024-06-15T07:41:06","modified_gmt":"2024-06-15T07:41:06","slug":"how-to-create-a-project-outline-using-free-software","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/how-to-create-a-project-outline-using-free-software","title":{"rendered":"How to Create a Project Outline Using Free Software"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">One of the most important jobs of a project manager is creating a great project outline. If you jump into a project with a killer project outline, then you can breathe a little easier knowing that you\u2019ve done everything you can to prepare your team before hand.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A good project outline is vital to the overall success of your project. Luckily, you can use the free software at Toggl Plan to help you create your project outline. Here, we\u2019re going to go over a few of the key features of Toggl Plan that\u2019ll really help you get the edge on your next project\u2019s outline.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is a project outline?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Let\u2019s start this off with a brief description. A project outline can go by many different names. Some call it a project plan, and others call it a plan outline. With all of these different names, it can get a little confusing, so we\u2019ll sum it up: a project outline is a master plan for the project, and it includes all the little details that go along with it. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Project outlines usually consist of important dates, timelines, deadlines, tasks, and progression trackers like milestones and checklists. Luckily, <a href=\"https:\/\/toggl.com\/plan\" target=\"_blank\" rel=\"noopener noreferrer\">Toggl Plan<\/a> offers a super helpful way to master all of these project outline details. Let\u2019s dive a little deeper:<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5974\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/09\/kevin-bhagat-343433-unsplash-1.jpg\" alt=\"how to create a project outline\" width=\"5472\" height=\"3648\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Milestones<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Many methodologies nowadays involve using milestones. We can think of these milestones as checkpoints along the project\u2019s journey. These <\/span><a href=\"https:\/\/smallbusiness.chron.com\/importance-milestone-51236.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">milestones are beneficial<\/span><\/a><span style=\"font-weight: 400;\"> for everyone on the team for many reasons:<\/span><\/p>\n<ul>\n<li><b>You can better monitor deadlines<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Maybe it\u2019s not the end of a project, but the development of what you\u2019re working on needs to be at a certain point by a certain day. A milestone helps you highlight that day for everyone to see. Once you\u2019ve established that day, you can schedule accordingly.<\/span><\/p>\n<ul>\n<li><b>You can better spot important dates<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Maybe it\u2019s not a deadline at all. Maybe it\u2019s a mandatory meeting or training day. By adding this milestone dates into everyone\u2019s project outline, they\u2019ll never miss an important update again.<\/span><\/p>\n<ul>\n<li><b>It gives you something to work towards<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Think about how many times <a href=\"https:\/\/toggl.com\/blog\/project-scope-creep\">scope creep has ruined a project<\/a>. By setting a milestone, everyone can be on the same page about what needs to be done by that exact date, and you\u2019ll avoid potential bottlenecked projects.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Toggl Plan\u2019s milestone feature is definitely a life saver. On your timeline, it\u2019s as easy as finding the date, and setting it as a milestone. It\u2019ll be visible for everyone to see and you can rest assured that everyone knows what should be going on.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18657 size-large\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-1024x444.png\" alt=\"Toggl Plan Milestone\" width=\"1024\" height=\"444\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-1024x444.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-300x130.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-768x333.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-1536x666.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-2048x888.png 2048w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2020\/02\/Screen-Shot-2020-02-25-at-12.25.22-PM-940x408.png 940w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Checklists<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">I\u2019m sure everyone can relate to the <\/span><a href=\"https:\/\/toggl.com\/blog\/how-to-make-a-checklist-to-improve-productivity\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">helpfulness of a checklist.<\/span><\/a><span style=\"font-weight: 400;\"> Instead of relying on your memory, you have a visual representation of what needs to be done. There are plenty of people out there that are more than capable of remembering many different tasks at one time, but it\u2019s much more convenient when you don\u2019t have to. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Checklists are a simple yet infinitely useful tool that often get overlooked. Here\u2019s why you should be using one:<\/span><\/p>\n<ul>\n<li><b><a href=\"https:\/\/lifehacker.com\/a-project-managers-guide-to-organization-240867\" target=\"_blank\" rel=\"noopener noreferrer\">They keep you organized<\/a><\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When you\u2019re creating a checklist, you can create them in order of which the tasks need to be completed. It\u2019s like a miniature timeline. As you\u2019re moving along, you can knock out one task at a time and keep you timeline nice and organized.<\/span><\/p>\n<ul>\n<li><b>They keep you motivated<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Checklists inspire us to take action and complete the unchecked task. As more and more tasks are checked off, you\u2019ll have a sense of accomplishment and therefore be motivated to continue.<\/span><\/p>\n<ul>\n<li><b>They keep you productive<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Productivity is a big deal in any project. When there are things to be done, you don\u2019t want to be standing around, wondering what to do. Checklists are great for productivity because you\u2019ll never have to guess what needs to be done or whether or not something has already been done. <\/span><\/p>\n<ul>\n<li><b>They help you delegate<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As project manager, you don\u2019t want to find yourself caught up in the middle of a project. Delegation is often used as a negative word, but it is quite the opposite. <\/span><a href=\"https:\/\/www.mindtools.com\/pages\/article\/newLDR_98.htm\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Delegation is an important aspect<\/span><\/a><span style=\"font-weight: 400;\"> of your role as a project manager. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Checklists allow the project manager to delegate tasks out in a organized and professional manner. <a href=\"https:\/\/toggl.com\/plan\" target=\"_blank\" rel=\"noopener noreferrer\">Toggl Plan<\/a> offers a checklist feature to help you and your team knock your next project out of the park. As the project progresses, and milestones approach, you\u2019ll be able to see exactly what needs to be done before the deadline.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18621 size-large\" src=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist-1024x837.png\" alt=\"Toggl Plan Checklist\" width=\"1024\" height=\"837\" srcset=\"https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist-1024x837.png 1024w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist-300x245.png 300w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist-768x628.png 768w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist-1536x1256.png 1536w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist-940x768.png 940w, https:\/\/toggl.com\/blog\/wp-content\/uploads\/2018\/08\/Toggl-Plan-task-box-checklist.png 1654w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2>Toggl Plan<\/h2>\n<p><span style=\"font-weight: 400;\">In addition to milestones and checklists, Toggl Plan offers a variety of features to help you succeed in your next project. Here\u2019s a taste of what you\u2019ll get:<\/span><\/p>\n<ul>\n<li><b>Team timelines and sharing<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It\u2019s one thing to create a timeline, it\u2019s another to be able to share it quickly. Toggl Plan\u2019s timeline is visible immediately to all who have access to your timeline.<\/span><\/p>\n<ul>\n<li><b>Zoom levels<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Zoom levels allow you to zoom out to a week, month, three months, or even a year to get a detailed overview of what\u2019s to come. <\/span><\/p>\n<ul>\n<li><b>Project roadmaps<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Toggl Plan allows you to create a <\/span><a href=\"https:\/\/toggl.com\/blog\/what-is-a-project-roadmap\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">visual roadmap<\/span><\/a><span style=\"font-weight: 400;\"> and share it quickly with your team.<\/span><\/p>\n<ul>\n<li><b>Integrations<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">We all love our integrations, am I right? You\u2019ll be able to import all your plans to your calendar, get Slack notifications, and add Toggl Plan to any online tool with the Chrome extension.<\/span><\/p>\n<ul>\n<li><b>Custom colors<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">We all need a little flare. Custom colors allow you to make your overview look exactly as you want it. It adds an additional layer of organization, and you\u2019ll look good doing it. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">With this impressive list of features, it\u2019s no wonder people love and use <a href=\"https:\/\/toggl.com\/plan\/index\" target=\"_blank\" rel=\"noopener noreferrer\">Toggl Plan<\/a>. To top it all off, Toggl Plan is free for teams of up to 5 people. Give it a spin and see why so many people continue to choose Toggl Plan over everything else.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You\u2019re now ready to utilize your free software and create an awesome project outline. Take advantage of the helpful features like milestones and checklists, and you\u2019ll always be ready for your next project.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>One of the most important jobs of a project manager is creating a great project outline. If you jump into a project with a killer&#8230;<\/p>\n","protected":false},"author":595,"featured_media":5975,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[851],"tags":[],"class_list":["post-5968","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Create a Project Outline Using Free Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/toggl.com\/blog\/how-to-create-a-project-outline-using-free-software\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" 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