{"id":8037,"date":"2019-07-15T09:08:38","date_gmt":"2019-07-15T06:08:38","guid":{"rendered":"https:\/\/blog.teamweek.com\/?p=8037"},"modified":"2024-07-22T09:43:02","modified_gmt":"2024-07-22T09:43:02","slug":"get-organized-at-work","status":"publish","type":"post","link":"https:\/\/toggl.com\/blog\/get-organized-at-work","title":{"rendered":"Quick & Easy Ways to Get Organized At Work (And Stay That Way)"},"content":{"rendered":"\n

Do you know anyone at your office who always seems to be organized and have their life in order? Someone who is always punctual, continually maintains a professional appearance, and consistently has a clean workplace? These people may be a rare breed, but one thing is for certain: they weren\u2019t born that way.<\/p>\n\n\n\n

Getting organized at work is a learning process that includes the development of good habits and commitment.<\/p>\n\n\n\n

If you are one of the many people who struggle with organization skills, there are plenty of resources for you to learn how to improve this talent. We\u2019ve compiled a list of techniques you can use to get your life in order and keep it there. Take a look below to learn about the why, the how, and the organizational tools to help you along the way.<\/p>\n\n\n\n

\"Getting<\/figure>\n\n\n\n

Why Getting Organized at Work Matters<\/h2>\n\n\n\n

The concept of organization is so much more than simply tidying your workspace. It helps you maintain clarity within your mind and leads to more work getting accomplished on a daily basis. Here are just a few benefits of getting organized.<\/p>\n\n\n\n

Boosts Productivity<\/h3>\n\n\n\n

Being productive means something different to pretty much any person you talk to within any industry. Before you can recognize whether or not you\u2019re being productive, you must define what it means to you. Whether it\u2019s saving you time with finding things or pounding out more analytics reports in an hour, make sure you understand your distinction.<\/p>\n\n\n\n

\"Getting<\/figure>\n\n\n\n

As you are figuring out how to get organized, you\u2019ll see your productivity improve<\/a> dramatically. You\u2019ll be able to reach goals more easily and even produce more meaningful results. This is arguably the most beneficial reward of an organized office and an organized mind.<\/p>\n\n\n\n

Less Clutter<\/h3>\n\n\n\n

Whether you\u2019re willing to believe it or not, clutter is a silent killer of productivity. Though many people claim it works for creative minds, an argument could be made that creatives who also focused on organization could drastically improve their own innovativeness. But similar to productivity, clutter means something different to everyone.<\/p>\n\n\n\n

So, what does it mean to you? As you think about it, consider revamping your definition of clutter as anything unnecessary to your efforts that hinders your ability to reach your goals in the most effective way possible. Basically, if there is anything on your desk, on your computer, or in your mind that isn\u2019t helping you be successful, think about removing that thing from your life.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Looks More Professional<\/h3>\n\n\n\n

When your parents taught you to never worry about what other people think, they offered good advice with only one small exception. In the professional world, there are proper ways to present yourself, your workspace, and your business that will lead you to more positive outcomes. Every industry will have a different view on what this entails, but it\u2019s up to you to learn and become that definition.<\/p>\n\n\n\n

From your physical appearance to the presentation of your workspace, do all you can to develop organizational skills that will help you look more professional.<\/p>\n\n\n\n

Helps Avoid Stress<\/h3>\n\n\n\n

It may sound like a broken record at this point, but even stress presents itself differently to each and every individual. Someone who appears to have the most difficult life ever may feel no anxiety and not have a single care on their mind. While someone who looks like they have it all figured out may have the weight of the entire world on their shoulders.<\/p>\n\n\n\n

If there\u2019s one thing that can reduce stress<\/a> and help you maintain focus, it is organizing your life in a way that sets priorities and a proper system to the tasks within your day. From an organized office to a comprehensive to-do list, you can relieve your worries and rest assured that you\u2019re taking the necessary steps to accomplish each aspect of life.<\/p>\n\n\n\n

How to Start Getting Organized at Work<\/h2>\n\n\n\n

Are you unsure of where to begin with this seemingly intimidating process? While the task can seem daunting at first, there are a few simple organizing tips to get you going down the proper path. Here are five things you can do to begin moving in the right direction.<\/p>\n\n\n\n

1. Start By Removing the Junk<\/h3>\n\n\n\n

We\u2019ve all heard the phrase \u201cone man\u2019s trash is another man\u2019s treasure\u201d. In this case, make sure your \u201ctrash\u201d is helping you achieve your daily, weekly, and monthly goals. Now, we\u2019re not talking about leftover paperwork or your stack of to-do items yet.<\/p>\n\n\n\n

When we say junk, we are literally talking about the three 44oz styrofoam cups on the corner of your desk, the candy wrappers piling up under your computer screen, and the trash can you should have dumped out three days ago. These types of items serve no purpose to your productivity and should be removed immediately from your workspace to instantly see a difference.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

2. Minimize Your Desk Space<\/h3>\n\n\n\n

Now that the garbage is gone, let\u2019s talk about everything else on your desk. It has long been said that geniuses like Albert Einstein, Mark Twain, and Steve Jobs had messy and seemingly disorganized desks at all times. While this system may have worked for them, not all people are able to function this way.<\/p>\n\n\n\n

Take some time once a week, or even once a month, to go through everything in your workspace<\/a> both on your desk as well as within your drawers and cabinets. Get rid of anything you don\u2019t need to accomplish your job. While a framed family picture or two is okay, you should avoid toys, stacks of meaningless paperwork, and your lunch or other food items.<\/p>\n\n\n\n

3. Have a Designated Place for Everything<\/h3>\n\n\n\n

Following the steps you\u2019ve taken above, ensure you have a set spot where you keep each belonging or work tool at your desk. That way you know exactly where it is when you need it and you know exactly where to put it once you\u2019re finished.<\/p>\n\n\n\n

Without a designated place for every item, it becomes easy to simply set it aside on your desk. And as you continually pull more things from your drawers and leave them on your desk, you can see where that would lead. Sustain a mindset of only touching something once when you need it by putting it away immediately after use.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

4. Keep Your Data and Files Digital<\/h3>\n\n\n\n

If you feel like organization skills aren\u2019t your forte, then let technology help you out with it. The world is continually moving further away from the need to print and keep paper documents. While some industries and departments still require hard copy backups, do all you can to keep your work stored digitally on your computer.<\/p>\n\n\n\n

Along the same lines, avoid adding things to your desk area that can be used on your computer instead. A perfect example is a calendar. While you could get a large paper calendar to set on your desk taking up space, use a digital calendar app<\/a> you can access from both your computer and your phone to keep up with everything on your list for the day.<\/p>\n\n\n\n

5. Establish Good Habits<\/h3>\n\n\n\n

All of these steps won\u2019t mean anything if you aren\u2019t able to maintain the work you\u2019ve done to become organized. Developing habits comes with both time and practice, so it\u2019s important to be patient with yourself. But at the same time, continue taking the steps to make these patterns part of your routine such as:<\/p>\n\n\n\n