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How Ergeon screened engineers over 80% fasterrrr
Hiring top-tier engineering talent is not easy. It’s time-consuming, relies heavily on busy senior engineers, and often forces companies to choose between scaling their teams or advancing their product.
Ergeon, a fast-growing, fully distributed outdoor home improvement company, needed a smarter way to screen and hire engineers.
By switching from Greenhouse to Toggl Hire, they decreased their hiring time by 60%, reduced candidate screening time by over 80%, and saved tens of thousands of dollars in internal resources.
decrease in overall hiring time
reduction in engineering recruitment costs
faster initial
screening process
spent screening
each candidate
Ergeon’s hiring process was too time-consuming
When Ergeon started scaling its engineering team, it quickly realized its old hiring process was taking too long. On average, it took their senior engineers 45 to 60 minutes to review each application. Based on the average US salary of senior engineers, each batch of 100 candidates they review costs the company $6,154*.
Ergeon’s company culture is very specific and metrics-oriented. They didn’t want to lose all the data and insights they were gathering from their past ATS, Greenhouse. They were also worried about the amount of time and work it would take to migrate onto another platform.
“The migration would have been a lot of work, a lot of back and forth because it is complicated to go out of the platform,” shared Catalina Salcedo, Recruiting Manager at Ergeon.
Despite the initial reluctance to move away from Greenhouse, Catalina knew they needed a more intuitive and efficient solution – and Toggl Hire was the only alternative that seemed worth the initial work to switch.
“Toggl Hire was the only one that really stood out and made us say, ‘Okay, let’s go outside [the Greenhouse platform], it makes sense.’”
Toggl Hire has become our ally in many ways, not only because of what the platform offers but also because of your support. Having you there all the time is amazing; you always feel supported.
The solution?
A smooth transition and time savings for senior engineers
Catalina and her team were instantly drawn to how user-friendly Toggl Hire was. “The look and feel of Toggl Hire is so different – it’s so intuitive. It’s not like Greenhouse, where we had to make 10 process design kits to get people to understand how to use it.”
Adoption was smooth and fast. “It has been amazing; all our remote pipelines have already migrated to Toggl Hire,” she continued.
Her team got straight to work building their own custom engineering skills test in Toggl Hire — something they were unable to do in Greenhouse. They then funneled all their candidates from across various sourcing channels to the same skills test, creating a standardized and fully automated first step in the hiring process.
Thanks to the auto-grade feature, the recruiting team can automatically reject candidates below a certain threshold without involving the engineering team, redirecting hundreds of hours back to product development.
Catalina especially loves the nuance these skills tests offer her. Candidates from other industries, who don’t seem to have the right profile for the job and would conventionally be overlooked, are given the opportunity to shine.
We were really able to see deeper into certain questions, like how does this candidate behave. The answers aren’t always just right or wrong – sometimes there are nuances to consider. Being able to see this in the candidate dashboard is amazing and has allowed us to make more strategic decisions.”
Features used to reduce costs by 83%
Custom skills assessment tests
Tailored assessments matched exact job requirements, ensuring every candidate’s skills aligned perfectly with the role.
Auto-grade
free text questions
Automated grading that evaluated written responses instantly ensured quick, objective, and accurate candidate screening.
Pass threshold for quicker screening
The ability to filter candidates who met pre-set benchmarks allowed Ergeon to focus only on the most qualified applicants.
Personalized
candidate pipeline
An easy to build, customized pipeline that suited their workflow provided clear visibility and easier tracking of potential hires.
The final results
By moving to Toggl Hire, Ergeon reduced the time spent on initial candidate screening for engineer roles from 45 to 60 minutes per candidate to just 5 to 10 minutes.
Catalina reminded us, “Sometimes in recruiting, something that makes you work 5 minutes more per candidate can delay a lot of things.”
Slashing screening time with Toggl Hire saves Ergeon $5,128.13** in senior engineer time per 100 candidates — an 83% reduction in cost.
Ergeon’s overall hiring time dropped by 60% without sacrificing quality. After getting their first batch of candidates vetted by Toggl hire, one hiring manager said, “This is the best recruitment we have had!”
ATS
See how easy it is to drag and drop elements to build a custom talent pipeline to hire your way
Skills Assessments
Learn more about our expert-created, customizable skills tests for testing on-the-job knowledge
Candidate Screening
Learn how to put candidate screening on autopilot without sacrificing quality
In a very short time, we were able to tackle many different things You’ve become part of our day-to-day jobs. We are completely in love with Toggl Hire. It completely changed the way we are recruiting. It allowed us to put into motion a way of hiring we believed in but didn’t have the platform to execute in a lean way.
Get an all-in-one hiring solution to recruit top-performing talent 83% faster like Ergeon
