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Administrative Assistant
Administrative assistants handle tasks on behalf of senior colleagues. The role varies across sectors. For example, responsibilities will be different for HR or medical administrative assistants. Generally, tasks include distributing information, connecting colleagues or departments, and carrying out day-to-day office duties.
We are looking for a skilled administrative assistant to support our management team. You'll have a range of responsibilities within the central office, including direct support for managers and general clerical work. Our ideal candidate is someone with excellent MS Excel and writing skills. You'll need to communicate fluently and accurately via telephone, video calls, and email. Strong organizational abilities and the capability to meet deadlines while managing various tasks are essential.
- General office administration, including phone communication, emails, using office equipment, and supporting meetings
- Scheduling bookings and appointments for senior colleagues
- Sharing critical information with team members as directed
- Preparing regular administrative reports
- Maintaining an efficient office filing system
- Purchasing office supplies
- Managing expenses for teams and company officers
- Welcoming and supporting clients as needed
- A high school diploma is essential, but a diploma in Business Administration or Office Management is desirable
- Relevant experience in an administrative role
- Proficiency in MS Excel, Word, and Outlook
- Strong written and verbal communication skills
- Ability to liaise with clients and senior colleagues
- Excellent organizational skills, including time management and accurate record-keeping
- Ability to work autonomously and solve professional problems
What does the administrative assistant role involve?
Common tasks include providing information, storing records, and making arrangements. They take calls, send emails, write reports, and contribute to staff meetings. They may also organize travel, schedule room bookings, or handle client visits.
What should you look for in a great administrative assistant?
Look for efficiency and reliability. They should work independently while carrying out duties for senior colleagues. Essential technical skills include MS Office proficiency and familiarity with office equipment. Communication skills are also incredibly important.
How do administrative assistants fit into the organization?
Administrative assistants report to a departmental or line manager and may be individually assigned to senior executives. They often support all office employees, executing administrative tasks as needed.
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