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Data entry clerks convert paper information into digital records, ensuring information is filed correctly and made available for colleagues and clients. This role may involve creating, populating, and storing spreadsheets, as well as extracting text.
We're hiring for a data entry clerk to supplement our busy office team. You'll work with the accounting and sales teams and report to the Information Officer. Your main duty will be converting paper invoices and accounting documents into digital formats. You must work quickly and accurately, with minimal errors. A keen eye for detail and a fast typing speed are essential. You'll have access to confidential financial data, so knowledge of data protection regulations is crucial.
- Convert paper information into digital formats
- Ensure data is entered accurately into the correct storage system
- Support colleagues with data processing tasks
- Enter data supplied by customers
- Verify data accuracy
- Maintain data sources for colleague access
- Retain, store, or destroy paperwork following data entry
- Experience in a data entry role (2 years minimum)
- High school diploma; data entry certification is desirable
- Fast and accurate typing
- Ability to manage large amounts of documents without losing information
- Understanding of information storage systems
- Proficiency in MS Excel or similar spreadsheets
- Knowledge of CRM systems
- Customer service skills
- Attention to detail and ability to spot errors
What are the main responsibilities of a data entry clerk?
Data entry clerks must convert information quickly and with minimal errors. They also ensure information is stored in the right format and accessible location, comply with confidentiality rules, and file or dispose of documents properly.
What are the top skills for a data entry clerk?
The most important skills are typing, attention to detail, and managing large volumes of information. Data entry clerks should have MS Excel or database skills and be able to work in office environments. Customer service and communication skills are also desirable.
How does a data entry clerk fit into an organization?
Data entry clerks are junior employees who report to line managers or Information Officers. They may support accounting, sales, or research teams or provide general support across departments.
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