HR Officer Job Description Template

A brief overview of the HR Officer role

HR officers manage other employees, ensuring smooth operations and internal relationships. They hire and onboard new workers, assess performance, handle pay or leave requests, and manage training programs across the company. As part of their duties and responsibilities, an HR officer must manage the hiring process, source, assess, and select candidates, and onboard new hires. They also deal with day-to-day payroll tasks to ensure prompt staff payments.

HR Officer job brief

We are looking for a new HR officer to join our human resources team. You will report to the HR Manager and work across all company departments, supporting and developing internal talent and assisting with HR policy development and implementation. In this role, you will participate fully in the recruitment process, administer onboarding, respond to employee requests, and assist with employee departures. You should be well-organized, hardworking, and have high-level administrative skills. Familiarity with applicant tracking systems and payroll software is essential. Additionally, you should be friendly, have a positive mindset, and possess clear communication and interpersonal skills.

HR Officer responsibilities

Assist with recruitment processes. Write job descriptions, communicate with candidates, and onboard successful applicants
Develop efficient HR systems and policies
Communicate HR policies and decisions throughout the organization
Connect staff with relevant training services or materials
Assist with professional development plans and performance assessments
Support the disciplinary process
Keep records to ensure compliance with applicable HR laws

HR Officer required skills

A BA-level degree in administration is desirable; related subjects such as marketing or social studies may be acceptable
At least five years of experience in HR roles
Associate Professional level HRCi Certification is desirable
Familiarity with core HR functions such as recruitment, disciplinary processes, pay, and professional development
Knowledge of relevant Labor laws and compliance requirements
Exceptional communication and social skills
IT proficiency, including core MS Office software
Self-organization and time management skills are essential

FAQ about hiring for a HR Officer role

What are the core responsibilities of an HR officer?

HR officers manage hiring, resolve pay or absence disputes, assess performance, recommend promotions, and connect staff with professional development training.

What makes a good HR officer?

A good HR officer has strong communication and interpersonal skills, excellent time management and organizational abilities, and the capacity to improve company processes. IT literacy is also important.

How might HR officers fit into my organization?

HR officers work within the HR team, reporting to HR managers and managing HR assistants. They may specialize in recruitment or training or have general organizational duties.

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