Office Manager Job Description Template

A brief overview of the Office Manager role

An office manager oversees all the practical aspects of running a business. They ensure the office is in excellent working order, handle administrative tasks promptly, maintain clean and safe facilities, and foster strong relationships with vendors and external stakeholders.

Office Manager job brief

We’re looking for an office manager superstar to join our growing team. Could it be you? The right candidate needs to be well-organized and an exceptional communicator. You should have experience managing office supplies and inventory as well as liaising between customers and the company. We expect you to maintain a great relationships with vendors, service providers, landlords, and external business partners.

Office Manager responsibilities

Schedule and manage meetings and appointments
Oversee office procedures and tasks
Manage relationships with vendors, contractors, and external partners
Maintain the office in exceptional working order and handle potential repairs
Organize office procedures, including administrative tasks
Ensure external stakeholders are paid on time

Office Manager required skills

Previous experience as an office manager, administrative clerk, or assistant
A high school degree; any additional office manager courses and certifications are a plus
Exceptional verbal and communication skills
Excellent time management and organizational skills
High level of attention to detail
Experience with scheduling and booking tools
Previous work experience with office hardware
Strong problem-solving skills

FAQ about hiring for a Office Manager role

Why should I hire an office manager?

To ensure smooth office operations, maintain strong vendor relationships, and keep the office environment organized and efficient.

What are some alternative titles for an office manager?

Some other titles include administrative services manager and administration specialist. Regardless of what you put on your job description or ad, it's important to list the most essential skills and day-to-day responsibilities. This is more important than the title.

What is the top skill to look for in an office manager?

Great organizational and time management skills should be your primary concern. Without these two essential skills, they won't perform well on the job (regardless of where they shine in other areas or how impressive their CV looks).

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