Talent Acquisition Specialist

At Toggl, we’re a remote, async-first company with a strong hiring culture, and we’re looking for someone who doesn’t just do recruiting, but loves it. Someone who wants to stay in Talent, own the full hiring experience, and help shape how a company grows from the inside out.

The starting salary for this position is €40,000 annually.

You can work from anywhere in Europe.

About the team

We are a global team of 130+ working from over 40 countries around the globe. We hire globally, you work locally — in the heart of London, a beach outside of Rio de Janeiro, or a quiet village near Florence, the choice is yours. Every few months we travel to meet up somewhere in the world and spend some quality time together. We place a huge amount of trust in our people, and we measure the outcomes rather than the work itself. Our values fuel our results.

The role

We believe hiring isn’t just about filling roles, it’s one of the most impactful ways we shape the future of our company. As our Talent Acquisition Specialist, you’ll take full ownership of recruiting operations, working closely with hiring managers and candidates across all teams: Product, Engineering, Revenue, Operations, and beyond.

From first outreach to signed offer to onboarding (and, sometimes, offboarding), you’ll run the entire execution process. You won’t be just a scheduler or a sourcer - you’ll be a decision-maker, a partner, and a champion for thoughtful hiring.

This role sits within our small People team of three (four including you!). You’ll report to our Talent & Innovation Lead, who focuses on talent structure and strategy, while you take the lead on execution and continuous improvement of our hiring operations. You’ll have real ownership, high trust, and room to innovate.

How we hire at Toggl

Our hiring process doesn’t follow the traditional playbook. Instead of CVs or cover letters, we lean on structured skill tests, async video answers, and real assignments. We’re looking for someone eager to embrace this approach and curious about experimenting with a process built to be fair, async‑friendly, and candidate‑centric.

What you’ll do

• Manage full-cycle recruiting globally, from sourcing and screening to interviews, offers, and onboarding
• Build and nurture strong pipelines for active and future roles
• Be a trusted partner to hiring managers: advising, challenging, and collaborating throughout each hire
• Promote our roles and brand creatively, across job boards, communities, and networks
• Own the candidate experience end-to-end, ensuring clarity, empathy, and timely communication
• Keep our ATS tidy and up to date, with clear metrics and documentation
• Manage expectations for internal hiring teams and exec members to maintain hiring standards and velocity
• Lead the contracting process, handling hiring docs and preboarding admin
• Manage the operational side of onboarding and offboarding, ensuring smooth transitions for all team members

What you won’t be doing

❌ Generalist People Ops. This role is 100% focused on Talent and hiring.

Does this sound like you?

You thrive in lean, async-first teams and want to grow as a recruiter. You already have solid experience but are eager to sharpen your craft and take more ownership.

We’d love to hear from you if:

• You have around 2 years of full-cycle recruiting experience in fast-growing, remote tech companies (bonus if it’s in SaaS)
• You’re excited to move beyond standard recruiting practices (CVs, cover letters, gut feel) and embrace Toggl’s structured, async-first approach to hiring
• You’ve hired across different functions and feel comfortable juggling multiple pipelines
• You care about candidates, not just conversion rates
• You’re structured, fast-moving, and meticulous, with a natural attention to detail
• You’re at ease with tools like ATS, HCM, Slack, Notion, and GDocs
• You communicate clearly and frequently, especially in writing
• You take initiative and love solving problems independently

Benefits

• Freedom to choose when and how much you work—we only measure results
• 24 days of paid time off a year, plus your local holidays
• Unlimited sick leave
• In-person meetups for team-building (expenses covered)
• 4-6 weeks paid sabbatical (depending on tenure)
• Laptop budget up to 2,500€ and it renews every 3 years
• €2,000 budget to set up your home office and an additional €300 every year after 3 years of tenure
• €3,000 per year for co-working space membership and/or internet service at home
• €4,000 per year contribution to use for training, workshops, and conferences
• €2,400 per year contribution for any equipment or services to improve and/or maintain your physical and mental health
• Support for buying tools you need for doing your best work (even eyeglasses if you need a new pair)

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