Someone messages their manager about next Friday. The manager says yes, then forgets to update the spreadsheet. A few months later, nobody is sure how many vacation days anyone has left.
That’s how a lot of teams handle time off: across emails, chat messages and a spreadsheet one person keeps up to date. It works until it doesn’t, usually at the end of the year, when the balances need to add up.
“If I have to check how much hours did the people make, I have to look in this tool, then I have to go into Toggl and say, hey, she was not working Wednesday. What was on Wednesday? Ah, okay, she was on holiday. So it’s always a jumping back and forth. And if we would have that in one tool, it would be great.”
— Davide Priolo, CEO, Whiteout Studio
The Time Off Management Add-on (formerly Time Off Pro) brings the whole process into Toggl, where your team already tracks time and plans work.
Why an add-on?
On paid Toggl plans, everyone can already log their own time off, and it counts when you plan your team’s capacity. The add-on is for teams that need a proper process around it: requests, approvals, balances and policies.
What the add-on brings
Requests and approvals. Team members request time off in Toggl. Team leads approve requests from their own teams, and admins can approve anyone’s. No more email threads.
Balances everyone can see. Each person sees how many days they’ve used and how many are left. Admins can set starting balances by hand or upload them from a CSV.
Policies that match how you work. Set up separate policies for vacation, sick leave, parental leave and more, each with its own rules.
Reports for the whole year. The Absence & balances report and the Time off accounting view show who took what, and what’s left, across your teams.
Planning stays accurate
Approved time off comes off people’s working hours on the Timeline and in the Workload and Utilization reports, and pending requests are marked as pending. So when someone books a week away, your plans reflect it straight away.
Planning bigger projects across your team? The Capacity Management Add-on shows whether you have room, weeks ahead.
Pricing and trial
The Time Off Management Add-on costs $2 per user per month, and you only pay for the members you give access to. If someone uses Time Off in both Toggl Track and Toggl, you’re billed once for them.
Organization admins can start a free 30-day trial from Admin settings, on any plan and with no credit card. To keep the add-on after the trial, you’ll need a paid Toggl plan.
Work tools to elevate your productivity – apps for incredibly simple time tracking and effective project planning.
