If you want to improve your productivity, and plan your tasks and manage your team more easily, you need a team calendar application that can handle all your scheduling needs.
To help you find the best team calendar app, we’ve compiled a list of options and reviewed them for you. Team calendars and shared calendars are getting more and more popular among remote teams, companies working in tech and even for employees working in shifts. A team calendar app can help your team know who is in charge of a specific task, project or shift and get a better understanding of what their coworkers are working on.
There are three important aspects you need to consider when you get a team calendar. Price, integrations and how easy it is to integrate it in your team’s workflow. If you are looking for a free team calendar application and you have a small team you might want to try Google Calendar or Toggl Plan, which is free for teams up to 5 and NGO’s. More on that later.
Most modern team calendars are capable of integrations with other project management tools like Asana, BitBucket, Basecamp, GitLab and other. As far as how easy it is to integrate a team calendar in your team’s workflow, you just have to see which one has the friendlier interface and which one has the features that you will actually use.
So without further ado, here are our favorite team calendar apps. In this order.
1. Toggl Plan
Toggl Plan is our go to team calendar. While we do use multiple tools for team management and shared calendars, Toggl Plan is the main one. We use it both for sharing tasks with one another and for long/short tear planning.
Toggl Plan is your one stop shop for creating roadmaps, planning a quarter, having a main team plan while dividing all the work in projects and a whole lot more.
All of that is shared on a timeline so your coworkers and clients can see it. The team calendar is sharable with other people outside of your organization.
With Toggl Plan you can color code tasks, view vacation days of your employees and colleagues based on their locations, add multiple groups, enable visually impaired more, get monthly stats on your team’s performance and import tasks from your other task management software.
Price: Free for teams of less than 5, paid plans start at $8/user per month
Integrations: GitHub, GitLab, Basecamp, Slack, Toggl, Trello, Podio, Asana, JIRA, and Bitbucket.
Google calendar is the tool that we use for planning our meetings and sending each other invitations. Google can work really great for your team as a secondary team calendar just to add those small tasks that you aren’t really related to your ongoing project. If you have a Google account, you have access to Google Calendar. You just need to go to calendar.google.com or open the Calendar app on your Android phone in order to use it. Rather than making categories for events, you can make multiple calendars. Each calendar is accessible within the common interface, but each one can have different management settings. This way you could make a calendar for work, a calendar for home and a calendar for your local bridge club without these worlds colliding.
Mobile app: Android, iOS, and Windows
Germany-based Fruux, which was founded in 2010, offers a simple and elegant solution for keeping your contacts and calendars in sync between all of your phones, tablets, laptops, and desktops. Now you can use Fruux for as your team calendar and offers multiple views, customizable start of the week, and supports 12h and 24h format.
Price: starts at 20$/month
Mobile app: Android, iOS, Windows, and BlackBerry
Doodle is a team calendar for personal use but has a team capability as well. with prices starting at 153$/year for teams up to 5, Doodle helps you plan and schedule appointments, tasks and events. With Doodle premium, you get a custom subdomain, custom design to match your branding, basic user management, and an ad free experience.
Price: starts at 153$/year
Integrations: Google Calendar, Outlook
Mobile app: Android and iOs
What is your favorite team calendar? Let us know in the comments below and we will cover it.
Andrei is a Growth Hacker on Teamweek's marketing team. He is the person behind most of Teamweek's SEO-driven projects, including the budget calculator and the worst productivity tips generator. He enjoys writing about project management, graphic design, and anything tech.