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Resource planning and capacity management
You've been managing resources the hard way for too long.
Toggl Focus gives you visibility to allocate resources and balance workloads — without messy spreadsheets and guesswork.
Start planning for free
Visual capacity planningReal-time team availabilityTime tracking built inResource planning isn't just about headcount.
Teams today are balancing flexible schedules, overlapping projects, and shifting priorities. But most tools weren't built for real-world complexity. Calendars only show meetings. Spreadsheets miss the context. And suddenly, you're double-booking people or overloading teams.
We built Toggl Focus to change that:
Confident planning at any scale
Plan across time from next week to next quarter. Make confident calls on hiring, timelines, and scope.
Real capacity clarity
See real capacity — availability, time off, and workload. Know who's truly available before assigning work.
Data you can act on
Use real time data, not assumptions. Balance workloads based on how long work actually takes.
Built by Toggl — trusted by over 5 million users worldwide. This is planning, done right.
Try Toggl Focus for freeResource planning that matches reality
See the big picture and plan with true capacity in mind
Get a clear, shared view of your team's real availability — across projects, schedules, and time off.
- Understand actual capacity with public holidays and time off accounted for, not just who “seems” free
- Keep critical milestones and deadlines visible across all active projects
- Forecast long-term workloads to anticipate hiring needs and rebalance resources proactively
Adjust workloads with drag-and-drop ease
Reassign or reschedule tasks in seconds, without messy spreadsheets or resourcing tools.
- Drag-and-drop across timelines or Kanban boards
- Quickly adapt when priorities or availability change
- Keep work balanced without digging through tabs
Track time without friction
Built-in time tracking gives you accurate, up-to-date usage data for better planning.
Track time manually, with a real-time timer, Pomodoro, or by automatically counting calendar events as tracked time
Time data flows directly into capacity planning and reports
Reports that guide better decisions
Understand how your team's time is spent and how well it's being used — no spreadsheets required.
- View completed tasks, tracked time, and overall team output
- Monitor utilization and capacity across roles, projects, and time periods
- Slice by team, status, or client using powerful filters
Made for managers, teams, and businesses
Managers
Plan work around real availability — not guesswork or gut feel. Keep projects on track without overloading people.
“Love being able to see overlapping tasks. Makes complex scheduling easier.”
Teams
Avoid burnout and last-minute fire drills. Workloads stay fair, balanced, and predictable.
“Shared timelines mean no one is overwhelmed, even when juggling several projects at the same time.”
Businesses
Use your resources efficiently and sustainably. Spot hiring needs early and protect delivery margins.
“The team can go back and look at what they’ve worked on and also see how long something took. Now I know how much time to allocate for similar work.”
Start planning resources, not reacting to chaos.
Get full visibility into your team's real capacity and plan smarter from day one.