10 Visual Project Management Tools, Perfect For Creative People (2022)

visual project management tools list

The U.S. Department of Labor ran a study that found people remember 65% more details when a task is coupled with visuals. And do you know the percentage of information they remember after a meeting where you simply talk with them sharing verbal information? Less than 10%.

Keeping this in mind in relation to the fundamentals of project management, you may find that using visual tools can boost the productivity of your team’s ability to complete tasks.

And what is visual project management if not for a colorful, crisp, and clear view of all the tasks you and your team are trying to accomplish at any given time?

With so many project management software options, it can become confusing to choose one.

To help your team understand their tasks and stay on track more effectively, we’ve compiled a list of the top ten visual project management tools out there. Take a look at the many features they offer as well as a few pros and cons other people have found along the way.

Visual Project Management Tools

1. Toggl Plan

Free version: ✅
Premium plans from: $8 per month

Toggl Plan Product Page 1024x545

Why You’ll Love It: Toggl Plan is designed with simplicity in mind. It’s beautiful to look at, and easy to use with straightforward UI and drag-and-drop functionality. It helps you manage your team’s workload, keep projects on track, and share schedules with stakeholders to keep everyone in the loop.

toggl plan drag and drop timeline interface

Toggl Plan is perfect for B2B service providers that need to juggle lots of clients and projects at once. The timeline provides an easy way to see who’s available and when, and what they’re working on.

Pros: When reading through the Capterra reviews about Toggl Plan, you’ll find most of the positive comments mention the overview as their favorite feature of this visual project management software. You can color code everything and get daily, weekly, monthly, and even annual views of the scheduled tasks.

Cons: Toggl Plan intentionally has fewer features than some alternatives. It makes it easier to use, but some might find things like integrations are missing.

Get started for free with Toggl Plan!

2. Zoho Projects

Free version: ❌
Premium plans from: $3 per month

zoho projects

Why You’ll Love It: Zoho is widely recognized for its vast variety of software solutions ranging from their CRM and forms creator to the sales system and email manager. The project software is one more option they offer to customers as a means to organize every aspect of a business. You can plan out tasks, organize in-depth reports, and collaborate with your team through their platform.

Pros: Creating new projects and tasks is a breeze. Their basic system makes it easy to quickly put together the details and send it to the necessary team members.

Cons: The most recent complaints about Zoho Projects mention the lack of a good mobile version for their software. Many have said the user interface is difficult to use and tends to have visual issues on certain screens.

3. Asana

Free version: ✅
Premium plans from: $10.99 per month


Why You’ll Love It: Asana is an all-in-one project management tool with a ton of features and functionality. You can create tasks, assign them to specific team members, add due dates, write out descriptions, and distribute them to teams to work on. Higher priced plans also include even more, such as custom fields, proofing, and more integrations.

Pros: The comprehensive feature set, including lists, boards and timelines are the most common compliments sent over to the team at Asana.

Cons: Some users have found Asana to become more complex over the years as features were added. It also costs more per user than many other tools in this list.

4. Wrike

Free version: ✅
Premium plans from: $9.80 per month

Wrike Project Management

Why You’ll Love It: Wrike’s visual project management software has won awards for its design and user-friendly platform. It was created with the intent to speed up the efficiency of projects with simple planning tools, central communication features, and flexible workflows. It is used by a number of major corporations including Adobe, Google, HTC, Stanford University, and EA Sports

Pros: Customers love the dashboard, which is highly customizable allowing you to focus on reports that are crucial to your KPIs. These make it easier to track, organize, and complete your tasks and projects on time.

Cons: Some users have complained the initial setup process can be painstaking and time-consuming. Many say they had to hire someone from Wrike to assist them with getting it all coordinated specifically for their team.

5. Trello

Free version: ✅
Premium plans from: $12.50 per month


Why You’ll Love It: If you like to drag-and-drop things to help you feel like you’re making progress, then Trello might just become your best friend. This software lets you create custom columns that match the stages of your completion process, which you can then transfer tasks across as they are accomplished. Many compare their simple program to moving sticky notes around on a wall.

Pros: The program simple to understand and use, and the mobile app makes it available to you and your team no matter where you are.

Cons: Considering the price, many people think Trello has limited functionality, compared to other tools which also have features like timelines & capacity planning for less $.


Free version: ❌
Premium plans from: $8 per month

Why You’ll Love It: You have probably seen one or two of’s ads on YouTube or Facebook referencing its streamlined and award-winning visual project management software. The program offers quick access to in-depth boards that list the tasks and projects together with a tracking system. Adjust the project status, timeframe, and priority settings to keep everyone up-to-date on its progress.

Pros: A reviewer on Capterra said “makes project management a joy” with their checklists and detailed analytics tools. They also enjoy the customizable reports that can be created within the system.

Cons: There is a noticeable learning curve with their software. It also has a ton of features, many of which are locked away in higher pricing tiers. Many users find they pay more for features they don’t actually use.

7. Gantter

Free version: ❌
Premium plans from: $5 per month


Why You’ll Love It: Though most of the visual project management tools on this list are cloud-based, Gantter has decided to use that as one of their most standout selling points. Fully integrated with Google Drive, this tools allows you to quickly add projects, tasks, and other key details straight to the calendar you’re already using. It is highly similar to Microsoft Project, but with a bigger emphasis on the scheduling aspects.

Pros: The work breakdown makes your projects easy to understand and get a general idea of where they stand.

Cons: A common complaint involving the user-interface discusses how it can be sluggish and unresponsive at times. Limited reporting capabilities may also hinder analytics needs your team might have.

8. Jira

Free version: ✅
Premium plans from: $7 per month

Jira 1024x489

Why You’ll Love It: For anyone who is all about prioritization, Jira could be the project tool for you. It was created with the intent to assist people when determining their priorities and assigning the tasks needed to reach them. Some companies who use this software that you’ve probably heard of include Cisco, eBay, and the social media network, LinkedIn.

Pros: Jira has a similar drag-and-drop interface to the one on Trello. Many customers enjoy this simple look and thrive on the basics of this type of system.

Cons: Navigation on the site can be cumbersome for bigger teams with a large number of projects. The screens can seem a bit messy if someone doesn’t properly manage the organization of each task as changes are made.

9. MeisterTask

Free version: ✅
Premium plans from: $10 per month

MeisterTask - Task Management App

Why You’ll Love It: Ranking most highly due to its collaboration features, MeisterTask focused on designing a visual project management tool that helped teams easily communicate during their tasks. It offers strong workflow management options and numerous sharing options to keep everyone in the group involved. With its long list of integration options, you’ll be able to use it with many of the other tools you’ve already implemented.

Pros: People love the colorful display and visuals used on MeisterTask’s interface. Its full-screen view makes it appear to be part of your desktop for quick and easy navigation.

Cons: There are limited reports you can run from the system with minimal customization options. Useful features like the timeline are only in more expensive pricing tiers.

10. ProjectManager

Free version: ❌
Premium plans from: $15 per month

Why You’ll Love It: With a name like ProjectManager, it’s pretty easy to guess what they are focused on. Used by major corporations like NASA, their software has many effective project planning and scheduling features for both small businesses and large companies. You can also decide the view you like the most between the choice of boards, Gantt charts, or task lists.

Pros: One of the users’ favorite features is the ability to compare the planned project progress with your team’s actual progress. This makes it easy to see where the team needs to make improvements to get caught up.

Cons: ProjectManager has so many options and possibilities, many people report the need to hire someone from the company to train their team on how to use it most effectively. It can be difficult to learn on your own. It’s also pricier than many other tools on this list.

Which of These Visual Project Management Tools is Right for You?

Now that you know what your best options are, it’s time to determine which software will be most effective for you and your team. Many of these apps offer free trials to give you a chance to see its features and usability. Take a look through the list and try them out to find the best one to suit your needs.

July 29, 2019