20 Best Productivity Apps for 2021 | Toggl Blog
Skip to content
9 min read

20 Best Productivity Apps for 2021

Logan Derrick Logan Derrick Last Updated:

The world is more distracting than ever before. From social media and streaming services like Netflix to video games and silly YouTube videos, our attention is constantly being diverted from our daily tasks.

If you’re frequently finding yourself looking at your smartphone or falling behind in your workload, there are numerous productivity apps available to remove distractions and keep you focused on the task at hand. These tools provide specialized practices for a wide range of needs.

Feel like your constantly getting distracted by your smartphone, emails or even chitchat in the office? Check out these productivity apps to help you stay focused and get more done every day. #productivity #productivityapps

So, what are productivity apps you can use to accomplish more throughout the day? Take a look at this list to find a variety of great productivity tools you can add to your arsenal. Whether you are working on improving yourself or you’re a manager trying to help your team be more productive, you’ll find multiple options to improve your tactics.

1. Slack (Communication)


Becoming a household name among friends, families, and companies, Slack has revolutionized the concept of online communication. Instead of sending someone an email and waiting for them to check their inbox, send them a message, photo, video, or document via this app and they will instantly get a notification on their computer or mobile device. The conversations are organized with searchable history and numerous tools that keep everyone well within the loop.

Price: Free for small groups. Paid options for larger teams range between $6.67 to $12.50 per person.

2. Evernote (Note Taking)

Evernote has been around for more than 15 years now, but it is still heavily considered the best productivity software for taking notes. With both computer and mobile versions, you can jot down everything from lists to class notes from anywhere at any time. You’ll be able to organize all your records into projects to ensure everything can be easily found as soon as you need it.

Price: Free for basic note-taking. Premium features available for personal and business use from $7.99 per month up to $14.99 per user per month.

3. Zoom (Video Calls)


Whether you like to use video calls for personal or commercial needs, Zoom beats out the competition by a mile. Their system offers crisp video with clean audio and simple functions to meet all your expectations. Run business meetings, webinars, conference calls, and more with one of the top productivity tools on the web.

Price: Free for unlimited 1:1 meetings and hosting up to 100 participants. Pro features available for between $14.99 per month and $19.99 per month.

4. 24me (Calendar)

No matter who you are, most people have at least one calendar they have to manage and keep up with. 24me allows users to combine all of your schedules and have easy access to them from one place. From your business agenda and personal schedule to social media events, track everything on one calendar app.

Price: Free to download, but offers in-app purchases.

5. Toggl Plan (Project Management)

Many people may automatically associate project management with business but in reality, Toggl Plan offers functions for both personal productivity and for managers to monitor their team’s productivity. Features range from planning tools and checklists to reminder updates and wide overviews. Personal projects and business tasks will be easier to track and complete than ever before.

Price: Free for up to 5 people. Pricing plans start at $8/user per month.

6. Pocket (Bookmark News)


Previously called Read It Later, the Pocket app offers exactly that. Use it to save content from numerous sources and save them to be read at a later time. Whether you want to bookmark a news article to read after work or a Ted talk to look over during your lunch break, you’ll be able to keep up with everything and avoid the need to find it later.

Price: Free to save, read, watch, and listen for a limited amount of sources. Monthly membership for $4.99 per month or an annual membership for $44.99 per year offering an unlimited library.

7. Todoist (To-do List)


Everyone in the world has at least one thing they need to accomplish each and every day. Todoist helps you organize your to-do list and get reminders for the tasks as they come up throughout your schedule. You’ll be able to declutter your mind and allow the app to keep you on track.

Price: Free for the basic checklist. $3 per month billed annually for basic features.

8. Toggl (Time Tracking)


Do you ever get distracted? Toggl is one of the best productivity apps for tracking your time and preventing procrastination. It offers a handful of useful features ranging from timers and tracking reminders to a project dashboard and more.

Price: Free for up to 5 people. Free 30-day trial for larger groups with monthly and annual payment plans between about $10 to $20 per month. Large enterprises will need to contact them for customized pricing.

9. Shortcuts (Mobile Task Management)

shortcuts on iphone

Previously known as Workflow, the Shortcuts app allows you to create tasks that save you time. With template options and the ability to create customized shortcuts, you’ll be able to make complicated tasks simple. Create custom speed dial lists, get rapid directions to your next calendar item, instantly open your favorite playlist, and more.

Price: Free to download, but offers in-app purchases.

10. Grammarly (Spell Checker)


Do you struggle with grammar and punctuation from time to time? That’s okay because Grammarly has your back with its adaptable grammar checking software. It will integrate with your computer or mobile device and automatically point any misspelled words, missing commas, and other mistakes.

Price: Free for basic writing corrections. Premium from $11.66 per month and business from $15 per month per user. If you’re wondering whether the Premium plan is worth it, try reading this review.

11. Hootsuite (Social Media Management)


Are you struggling to manage multiple social media accounts at the same time? Hootsuite provides access to a variety of functions that outranks any other productivity apps in the same industry. With options to schedule posts, monitor numerous accounts, create content, and multiple analytics, you’ll be able to handle your Facebook, Twitter, Instagram, and other social profiles with ease.

Price: Free 30-day trial. Plans priced between $29 per month to $599 per month, depending on the number of social accounts.

12. Mindmeister (Mind Mapping)


Does your brain need more than words on a page to comprehend how something will work? Mindmeister is the perfect tool for visual people who want to create mind maps and flowcharts for their projects, ideas, or brainstorming sessions. Collaborate with multiple users, create color-coded views, and expand with visual presentation features.

Price: Free for up to 3 mind maps. Unlimited mind maps and additional features available between $4.99 per month to $12.49 per user per month.

13. 1Password (Password Security)


With personal and online security becoming a bigger problem on a daily basis, more and more people are following recommendations to use variable passwords for each login they use. But this also means trying to remember which one you used for each program. Offering the best productivity software for password security and compilation, 1Password will track your login details for every app you use across the web.

Price: Free 30-day trial. Personal paid plans between $2.99 to $4.99 per month. Business plans between $3.99 to $7.99 per month.

14. Pixlr (Image Editing)


Unless you work in graphic design or another creative industry, Photoshop is overkill when it comes to editing photos and other images. Enter Pixlr with the basic graphic features most people need for simple design projects. Use pre-formatted functions or customize your photos with their innovative online app.

Price: Free basic features. Pro offers additional templates and functions starting at $5 per month.

15. CamScanner (Document Scanning)


In a world moving further and further into the digital age, more people and companies are doing all they can to go paperless. This means creating digital versions of paperwork and other documents. CamScanner saves you the headache of needing a separate scanner by allowing you to scan items with your phone and save them in whatever format you need.

Price: Free download with up to 200M cloud storage. Premium features ranging between $4.99 per month to $9.99 per month.

16. CloudConvert (File Conversion)


Are you a Windows user trying to open a file you received from a Mac user or perhaps the other way around? PC and Apple devices frequently use different file format types, making it a hassle to find a way to open a document or image sent from the opposite system. Clear up this annoyance with CloudConvert, one of the top productivity tools for converting files to whatever type you need.

Price: Free plan with limited functionality. Paid options available based on either a package deal or a subscription plan.

17. Blurt (Writing Assistance)


Bloggers, novelists, journalists, and other writers will tell you how difficult it can be to stay on track and reach their writing goals. The Blurt app provides help with this a wide array of editing, composition, and tracking features. Once a project is completed, you can also share it across a large number of publications and other programs.

Price: Free 15-day trial. $4.99 per month.

18. Google Drive (File Storage)

Other file storage productivity apps have surfaced over the last few years, but Google Drive still reigns supreme as the best option. Recently added to the new Google One system, you’ll have up to 15GB of free storage for everything from email to documents and videos.

Price: Free for up to 15GB of storage. Pricing plans for additional storage space start at $1.99 per month.

19. Blinkist (Book Summaries)


The world is full of incredible books that contain expert advice, recommendations, and other important things for us to improve ourselves. But who has the time to read hundreds of pages at a time to learn these things? Blinkist provides audio summaries for thousands of non-fiction books, saving you time and letting you get all the most important details in a much shorter period of time.

Price: Free for one pre-selected daily read. A premium membership for unlimited access starts at $8.34 per month, paid annually.

20. Mindfulness (Meditation)

Essentially everyone in the world needs to take a break from the daily grind at one point or another. And while not all of us can take a vacation or trip out of town, one of the best ways to get away for a moment is with basic meditation techniques. Mindfulness is an app offering both simple meditation and longer sessions for relaxation, focus, and more.

Price: Free to download, but offers in-app purchases.

Incorporate Productivity Apps into Your Day

If you’re struggling with procrastination, laziness, or any other distractions, this list of productivity apps offers a great start for you to get back on track. Try them out and see which ones work best for your needs.
For more lists of useful productivity software and other tools, make sure you check out the Toggl Plan blog!

Logan Derrick

Logan Derrick is a full-time business writer and content marketing strategist. For years, he has worked closely with several project management professionals, learning from them and increasing his own knowledge of the industry. Having held multiple management positions in fields ranging from customer service to marketing, Logan has found a passion for helping others learn about project management, marketing, and the powerful tools available to professionals today.

Join 30,000+ subscribers getting the best tips on productivity, work management, hiring and more!

We promise we won't spam you and you can unsubscribe anytime.