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Get the most out of Toggl Track Reports

Post Author - The Toggl Team The Toggl Team Last Updated:

Time tracking is only as good as the insights it gives you.

Whether you’re tracking profitability, productivity, revenue, or team workload, reporting in Toggl Track delivers instant, actionable insights — without the complexity. You can easily zoom in on the details or step back for high-level overviews. With highly customizable filters and flexible report views, you get deep analysis of your time and revenue data — all while keeping everything intuitive and easy to navigate.

Let’s see what you can do in each of the Reports tabs.

Summary Report

👉 Get a quick high-level overview

Instantly access key productivity and profitability metrics, including total tracked hours, billable vs. non-billable work, total billable hour value, and performance trends.

Example of the Summary Report

Detailed Report

👉 Get a comprehensive view of all Time Entries

The Detailed Report provides a full view of time entries. Using Filters, you can conduct a comprehensive time entry audit, verify billable hours, and prepare accurate invoices.

Here’s how to make the most of it:

  • Identify missing data in time entries by using the “is empty” condition in Filters.
  • Exclude non-billable activities by applying “Does not contain” or “is not” filters — perfect for omitting meetings or internal admin time.
  • Review related time entries together with the “Starts with” condition.
  • Detect anomalies by filtering out time entries shorter than 1 minute or longer than 8 hours using the Duration filter.

Workload Report

👉 Timesheet view to evaluate your resources

Workload reports help you understand how time is distributed across your team, projects, and clients.

  • Visualize workload by time or revenue: Assess team workload based on tracked time or revenue generated.
  • Break down workload by Member or User group, Project, Client, Task or Tags. See where resources are allocated and optimize distribution.
  • Revenue-based workload analysis: Identify high-revenue contributors and balance workload for improved profitability.

Profitability Report

👉 Get multi-level profitability analysis

We’ve made significant improvements to how you can analyze profitability. Analyze profitability, revenue, and labor costs — breaking it down by Members, User Groups, Projects, Clients, Tasks, or Tags for a more detailed view.

This way, you are now more equipped to improve pricing, staffing, and project budgeting decisions.

My Reports

👉 Build custom reports to fit your stakeholders’ specific needs

Here you’ll find all your saved and custom reports.

  • Customize reports to display only the most relevant data.
  • Visualize your data with a range of options to present insights clearly.
  • Share reports from Toggl Track directly with your team and stakeholders.
Screenshot of custom reports in Toggl Track

A custom report: End-of-month financials, featuring client data

The Toggl Team

Work tools to elevate your productivity – apps for incredibly simple time tracking and effective project planning.

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