Looking for Paymo alternatives? You’re in the right place.
In this article, we compare the top alternatives to Paymo based on their features, pros and cons, integrations, and pricing.
Let’s get started.
Disclaimer: The information below is accurate as of February 9th, 2024.
Why do people consider alternatives to Paymo?
People generally consider alternatives to Paymo for the following reasons:
- The features are too complex: Some users find it takes a while to get the hang of using Paymo’s complex features and may need a simpler tool.
- Limited customization: Paymo might not be customizable enough for some, especially for those with complex workflow requirements or preferences. That’s why some users look for more flexible and customizable alternatives.
- Limited mobile app functionality: Paymo’s mobile app functionality and features are limited compared to its web platform.
- Cost concerns: Unlocking Paymo’s advanced features like Gantt charts and workload management means you must spend a lot. These advanced features are only in the tool’s costliest paid tier at $23.9 per user per month. If you have a bigger team, that’ll add up fast.
What to look for in a Paymo alternative
The right tool to replace Paymo depends on your needs.
But in general, you should consider the following criteria when choosing a Paymo alternative:
- Features: Are you looking for features similar to Paymo? Or do you need a feature that Paymo doesn’t offer? Or maybe you feel overwhelmed with Paymo’s features and need something lighter?
- Ease of use: Choose a tool with an intuitive interface and easy-to-use features so your team can quickly get the hang of it.
- Customization: Your alternative should offer extensive customization options. It should suit your unique workflow requirements and preferences.
- High functionality on all devices: Look for alternatives that work seamlessly across all devices — especially if you have a remote team.
- Price: Your Paymo alternative should be affordable and fit well within your budget.
The 10 best alternatives to Paymo
Here’s our list of the best alternatives to Paymo:
- Toggl Plan: Best for project scheduling and resource planning
- Toggl Track: Best for time tracking and lightweight project management
- Trello: Best Kanban-based task management tool
- Asana: Best organizational work management tool
- Wrike: Most comprehensive project and resource management tool
- ClickUp: Most comprehensive work management tool
- Teamwork: Best project and timesheet management tool
- Monday.com: Most flexible work management tool
- Jira: Best project and issue management for software teams
- GoodDay: Most affordable project and time management software
- Zoho Projects: Most affordable project management tool
1. Toggl Plan
Price: Starts at $9/month
Toggl Plan is a project and resource management tool for professional service teams.
With Toggl Plan, you get an affordable and simple solution to visualize and manage project and team schedules.
What we like
- Toggl Plan lets you plan projects while considering your team’s availability, capacity, and workload. This way, you can assign the best team to a project and ensure that no one is under or overworked.
What’s missing
- Unlike Paymo, Toggl Plan does not have built-in time tracking. However, it integrates with Toggl Track.
Best for
Toggl Plan is for knowledge-based teams and agencies that need an easy-to-use, customizable, and visual Paymo alternative for project and resource management.
Top features
- Drag-and-drop project planning: Add, assign, and schedule project tasks based on your team’s availability, capacity, and workload.
- Project resource management: Toggl Plan’s team Availability Overview lets you visualize team members’ bookings and capacity over a given period to assign the best available resources to the project. Import scheduled events from Google Calendar to understand your team’s actual capacity.
- Visual timelines and Kanban boards: Get a clear overview of your project, task, and team schedules.
- Time-tracking with Toggl Track: Toggl Plan integrates seamlessly with Toggl Track to easily track time spent on tasks.
- Project progress overview: Track a project’s progress by comparing the estimated vs actual effort spent on tasks.
- Mobile and desktop apps: Stay on top of your projects across platforms, including Android and iOS.
Tool integrations
Integrations include Toggl Track, Google Calendar, and Slack.
Pricing
Toggl Plan offers three pricing options with a free 14-day trial:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 per user | Solo users |
| Team | $9 per user per month | Teams that need to meet due dates and manage resources effectively |
| Business | $15 per user per month | Teams that work with external stakeholders and need seamless reporting features |
2. Toggl Track
Price: Starts at $10/month.
Toggl Track is a trusted time tracking and reporting solution that you can use to track project hours easily.
However, Toggl Track is more than a powerful time-tracking tool. It also gives you key insights into how profitable projects and teams are. In addition, it also has lightweight client, project, task management, and invoicing features.
What we like
- Toggl Track gives you access to historical data to plan and estimate projects accurately. You can track billable and non-billable hours to streamline project workflows and send accurate timesheets and invoices to clients.
What’s missing
- Toggl Track lacks comprehensive project management features. However, the Toggl Plan integration gives you powerful project management and resource scheduling capabilities.
Best for
Toggl Track is best for teams needing a simple time tracking tool, a powerful profitability tool, and access to many integrations.
Top features
- Time tracking: Track project and work hours accurately with an online timer, mobile and desktop apps, browser extensions, or create manual time entries.
- Billable and non-billable hours: Track time entries for billable and non-billable hours. Set billable rates for your entire organization or at the project, member, or task level to calculate the total billed amount.
- Time billing: Generate and send invoices based on your tracked billable hours and rates.
- Time reporting: Generate timesheet reports, project budget forecasts, and project profitability reports. Create custom charts and reports based on your time data.
- Project management integrations: Integrate with 50+ project management tools to track your time directly from there.
- Mobile and desktop apps: Stay on top of your projects across platforms, including Android, iOS, Mac, and Windows.
Tool integrations
Integrations include Toggl Plan, Trello, Jira, Asana, and 100+ tools.
Pricing
Toggl Track offers one free plan and three paid plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Personal use |
| Starter | $10 per user per month | Teams with basic time-tracking needs |
| Premium | $20 per user per month | Teams that need more advanced time-tracking features |
| Enterprise | Custom pricing | Enterprise teams |
Visit the pricing page for more information.
3. Trello
Price: Starts at $6/month
Trello is a popular project management tool known for its easy-to-use Kanban board interface.
What we like
- Besides its board interface, Trello has other views, including timelines, tables, calendars, maps, dashboards, and workspaces. Access to these multiple views means more visibility and flexible ways to organize and visualize your work.
What’s missing
- Trello doesn’t have key features like Gantt charts, time tracking, or reporting. If you work with complex projects, this is a big minus.
Best for
Trello is best for teams who want a Kanban-based project management tool with a user-friendly interface and automation capabilities.
Top features
- Visual boards and cards: Quickly organize tasks and projects using Kanban boards and cards. Visualizing your work like this gives you a big picture that helps you organize everything better.
- Built-in templates: Use Trello’s templates to create boards for recurring workflows and save setup time.
- Easy automation: With Trello’s no-code automation, you can save time and simplify many repeat tasks.
- Flexible customization: Personalize your boards and cards to suit your project needs and preferences with custom task fields and workflows
- Mobile accessibility: Access your boards and manage tasks from anywhere using Trello’s iOS and Android apps.
- Simple task management: Manage your tasks efficiently with Trello’s straightforward task management features.
Tool integrations
Integrations include Google, Outlook, Apple, Slack, and more.
Pricing
Trello offers four pricing plans, including a free-forever plan:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Solo users who want to organize their work |
| Standard | $6 per user per month | Small teams that need to collaborate on tasks |
| Premium | $12.50 per user per month | Midsize teams that need to track multiple projects |
| Enterprise | $17.50 per user per month (billed annually) | Large enterprise teams that need more security and controls |
Visit the pricing page for more information.
4. Asana
Price: Starts at $13.49/month
Asana is a work management software tool that lets you effortlessly connect and manage your entire organization’s work goals, portfolios, projects, and tasks in one place.
What we like
- Asana has versatile project management features for the entire organization. It lets you create and manage goals, portfolios, projects, and tasks. You can also customize Asana to manage your workflows more efficiently by creating custom fields.
What’s missing
- Asana’s free plan comes with minimal reporting features, no Gantt charts, and a user limit of 10. The most critical organizational management features are available in the $30.49 per user per month plan.
Best for
Asana is best for big organizations that need a comprehensive, flexible, and versatile alternative to Paymo.
Top features
- Customizable workspaces: You can easily create tailored workspaces within Asana with goals, portfolios, and projects to meet individual and team needs across the organization.
- Task and subtask creation: Asana lets you create detailed tasks, subtasks, attachments, task lists, and comments. This helps you break down tasks into manageable pieces and work more efficiently.
- Advanced search and reporting: Find tasks effortlessly and generate meaningful insights to plan better.
- Timeline and calendar views: Easily visualize your projects with Asana’s timeline and calendar views.
- Integration with multiple apps: Asana integrates seamlessly with various apps, allowing you to streamline your work.
Tool integrations
Integrations include Slack, Google Drive, Microsoft Teams, and more.
Pricing
Asana offers three pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Basic | $0 per user | For solo users and teams who need basic project management |
| Premium | $13.49 per user per month | For teams that need to plan projects |
| Business | $30.49 per user per month | For teams that need goal, portfolio, and workload management |
Visit the pricing page for more information.
5. Wrike
Price: Starts at $9.80/month.
Wrike can streamline your workflows with powerful customization, automation, and integrations. It is the most comprehensive project and resource management tool on this list.
Its many features may feel intimidating if you’re trying to upgrade from Paymo.
What we like
- Wrike comes with lots of integrations like Asana, Dropbox, and Mailchimp. Connecting your favorite apps to Wrike and working more efficiently is easy.
What’s missing
- With access to resource management features like workload charts or resources view, Wrike costs $24.80 per user per month.
Best for
Wrike is best for teams who need an all-in-one tool to organize their work, track their time, and deliver projects successfully.
Top features
- Gantt chart view: Using Wrike’s Gantt chart view, visualize project timelines and dependencies efficiently. In addition, you also get Kanban and Calendar views to visualize your work.
- Resource management: Estimate project resource needs and book resources with easy-to-use resource management tools. Schedule and assign tasks based on your team members’ availability and capacity.
- Advanced third-party integrations: Take all your work to Wrike and improve your workflows.
- Time tracking: Monitor your team’s time spent on tasks so you can measure and improve productivity.
- Customizable dashboards: Create personalized dashboards to match project and team needs.
Tool integrations
Integrations include Google Sheets, Power BI, Salesforce, and more.
Pricing
Wrike offers five pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Centralized task management |
| Team | $9.80 per user per month | Effective team management |
| Business | $24.80 per user per month | Intelligent platform for any use case |
| Enterprise | Contact Wrike | Enterprise teams |
| Pinnacle | Contact Wrike | Enterprise teams with complex needs |
Visit the pricing page for more information.
Top Tip: Wrike bills you annually. This is an upfront investment that many small teams cannot afford to invest in.
6. ClickUp
Price: Starts at $10/month.
ClickUp is the most comprehensive work management tool with its project management, collaboration, and time management features. It gives users customization options to organize, visualize, and manage their work, boost productivity, and collaborate on projects.
What we like
- ClickUp’s biggest strength is its unmatched customization options.
You can customize your projects and tasks with tags, statuses, and custom templates.
- In addition, ClickUp also offers built-in document management to work on project documents.
What’s missing
- Some users complain that ClickUp gets very slow, especially when managing lots of projects and data.
Best for
ClickUp is best for teams across various industries who need an all-in-one, customizable Paymo alternative.
Top features
- Detailed hierarchical structure: Organize tasks and create manageable task groupings for more effective and organized project management.
- Multiple view options: Choose between list, board, or box view to best suit your working style.
- Effective goal tracking: ClickUp enables you to set and monitor goals. This helps you stay on track and meet your objectives.
- Integrated time tracking: Monitor how long tasks take with integrated time tracking so you can quickly see how and where to improve your team’s productivity.
- Automation features: Streamline your workflow with ClickUp’s automation features and reduce the time spent on repetitive tasks.
Tool integrations
Integrations include Slack, Google Drive, and Zoom.
Pricing
ClickUp offers four pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Basic project management |
| Unlimited | $10 per user per month | Project management and resource management |
| Business | $19 per user per month | Advanced features and unlimited teams |
| Enterprise | Contact ClickUp for details | Enterprise teams |
Visit the pricing page for more information.
7. Teamwork
Price: Starts at $8.99/month
Teamwork is a web-based project management tool with powerful features for managing client work.
It prioritizes collaboration, transparency, and flexibility so you can create and deliver your work more efficiently.
What we like
- Teamwork’s client management features include the Client view, where you can easily organize and manage client projects.
You can also give your clients access to their projects and filter what they need to see.
What’s missing
- If you need workload management, advanced reporting, or powerful reports, Teamwork can be quite expensive, with packages including these features starting at $25.99 per user per month.
Best for
Teamwork is best for businesses that deliver mostly client work and need a tool with robust collaboration features.
Top features
- Easy task management: Efficiently organize and manage your tasks to deliver work on time.
- Collaborative workspace: Teamwork’s user-friendly workspace makes it easy to message and share feedback with clients and team members.
- Time tracking: See how fast or slow your team works so you can make informed decisions to improve productivity and allocate resources more efficiently.
- Document management: Manage your documents efficiently and securely within the platform.
- Milestone tracking: Easily set and track project milestones to ensure your team stays on target and achieves its goals.
Tool integrations
Integrations include OneDrive, Toggl Track, Slack, and more.
Pricing
Teamwork offers five pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free Plan | $0 | Businesses with up to 5 members |
| Starter | $8.99 per user per month | Access to project management basics |
| Deliver | $13.99 per user per month | Robust project management |
| Grow | $25.99 per user per month | Complex client projects |
| Scale | Contact Teamwork | For scaling teams |
Visit the pricing page for more information.
8. Monday.com
Price: Starts at $10/month.
Monday.com is a flexible software tool for managing work and tracking time.
With this tool, you can create custom items like goals, portfolios, projects, and tasks. For each custom item, you can add properties using 30+ types of custom fields.
It also comes with a time tracker custom field. This field allows you to track time against any custom item, such as a project or task.
What we like
- Monday.com has a visually appealing and intuitive interface. This makes it easy to move things around, visualize tasks, and complete projects on time.
What’s missing
- Time tracking features are only available in the highest tier plan, which costs $24 per seat per month. Also, because the time tracking field is attached to a custom item, such as a project or a task, only one person can track time against that item at any given time.
Best for
Monday.com is best for teams who seek a versatile and highly visual alternative to Paymo.
Top features
- Customizable workflows: You can easily tailor workflows in Monday.com to suit your team’s specific needs using custom items and fields.
- Visual project tracking: Visualize your tasks and progress and plan more accurately with boards, timelines, and calendars.
- Time management: Efficiently manage and track time spent on tasks to help your team be more productive and meet deadlines.
- Advanced automation: Streamline repetitive tasks with advanced automation to save time and reduce human error.
- Comprehensive integrations: Bring your favorite apps to Monday.com and streamline your workflows.
Tool integrations
Integrations include Outlook, Microsoft Teams, Excel, and more.
Pricing
Monday.com offers five pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Individuals looking to keep track of their work |
| Basic | $10 per user per month | Managing all your teams’ work in one place |
| Standard | $12 per user per month | Collaborating and optimizing team processes |
| Pro | $20 per user per month | Streamlining and running complex workflows |
| Enterprise | Contact sales | Enterprise teams |
Visit the pricing page for more information.
9. Jira
Price: Starts at $8.15/month.
Jira is a renowned project management tool that is ideal for software development projects.
Jira’s detailed and customizable tracking and management features help agile teams organize and deliver projects.
What we like
- Jira makes it easy to manage software development projects through its detailed and customizable issue-tracking feature.
What’s missing
- Jira can be quite complex for non-software teams and requires some learning time.
Best for
Jira is best for software development teams who need features for agile project management.
Top features
- Customizable workflows: Tailor workflows to align with your team’s processes and work smarter.
- Detailed issue tracking: Effectively track every detail of issues and bugs to maintain high-quality development.
- Agile methodology: With Jira, it’s easy to implement agile methods that match your work style.
- Advanced reporting: Quickly generate insightful reports that help you make informed decisions.
- Time logging: Accurately log time on tasks and projects so you know how to allocate your resources.
Tool integrations
Integrations include Bitbucket, Confluence, Datadog, Dynatrace, and more.
Pricing
Jira offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free Version | $0 | Software startups with up to 10 members |
| Standard | $8.15 per user per month | Small businesses that need secure access and audit logs |
| Premium | $16per user per month | Midsize teams that need guaranteed uptime SLA and sandbox features |
| Enterprise | Contact sales | Enterprise teams |
Visit the pricing page for more information.
10. GoodDay
Price: Starts at $6/month.
GoodDay is an affordable work management solution that makes it easy to manage client work.
Choose from 20+ views such as board, list, calendar, table, workload, Gantt, and portfolio views that allow you to visualize and plan your projects effectively.
What we like
- GoodDay lets you manage tasks and projects with ease. It has many features like task dependencies and task automation, which make project planning easier.
What’s missing
- GoodDay’s free plan doesn’t have time tracking, automation, or Gantt chart features.
Best for
GoodDay is best for teams who want a tool that lets them view and customize their workspace for maximum productivity.
Top features
- Task dependencies: Manage the relationships between your tasks and ensure a smooth work flow.
- Capacity planning: See your team’s availability and allocate tasks accordingly. This will help you balance your team’s workloads and avoid burnout and scheduling conflicts.
- Custom reports: Create custom reports to gain insights and make informed decisions.
- User-friendly interface: Navigate and manage projects easily, thanks to GoodDay’s intuitive and user-friendly interface.
- Advanced team collaboration tools: Collaborate effectively with your team and ensure everyone is on the same page.
Tool integrations
Integrations include Google Drive, Slack, Gmail, and more.
Pricing
GoodDay offers four pricing options:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Managing work of up to 15 team members |
| Professional | $6 per user per month | Planning and managing work with time tracking, Gantt timelines, automation |
| Business | $10 per user per month | All-in-one work management |
| Enterprise | Contact sales | Enterprise teams |
Visit the pricing page for more information.
11. Zoho Projects
Price: Starts at $5/month
Zoho Projects automates admin work, tracks time seamlessly, and integrates with many popular apps for increased productivity. It’s the most affordable project management tool to replace Paymo.
What we like
- It’s easy to plan and manage projects with Zoho Projects.
The tool has a work breakdown structure feature that lets you create detailed tasks for big projects. This makes your work more manageable and easy to track.
What’s missing
- With Zoho Projects’ free plan, you can only create and manage a maximum of two projects.
Best for
Zoho Projects is best for teams that need to track projects, issues, and time effortlessly.
Top features
- Issue tracking: Identify and manage issues within your project to prevent minor problems from escalating into significant obstacles.
- Task automation: Automate routine tasks and streamline your project processes so your team can focus on more critical tasks.
- Customizable dashboards: Adjust your dashboard to suit your needs and make work easier.
- Intuitive Gantt charts: Visualize project timelines and manage tasks more effectively with Gantt charts views.
- Project timesheets: Manage project timesheets easily to accurately track time spent on tasks to ensure your billing is correct.
Tool integrations
Integrations include Office 365, DropBox, Zapier, and more. It also integrates with Zoho Books, Zoho CRM, and Zoho Invoice, giving you a full feature set to manage client projects.
Pricing
Zoho Projects offers three pricing plans:
| Plan | Cost | Best for |
|---|---|---|
| Free | $0 | Individual use |
| Premium | $5 per user per month | Resource management |
| Enterprise | $10 per user per month | Portfolio management |
Visit the pricing page for more information.
Alternatives to Paymo: A quick comparison
Here’s a brief overview of our best Paymo alternatives:
| Tool | G2 Rating | Best for | Price |
|---|---|---|---|
| Toggl Plan | 4.6 | Knowledge-based service providers | From $9 per user/month |
| Toggl Track | 4.5 | Knowledge-based service businesses | From $12 per user/month |
| Trello | 4.4 | Companies of all sizes | From $6 per user/month |
| Asana | 4.3 | Businesses of all sizes and all industries | From $13.49 per user/month |
| Wrike | 4.2 | Teams looking for comprehensive solutions | From $9.80 per user/month |
| ClickUp | 4.7 | Businesses of all sizes and all industries | From $9 per user/month |
| Teamwork | 4.4 | Startup, midsize, and enterprise companies | From $8.99 per user/month |
| Monday.com | 4.7 | Teams looking for project management and collaboration | From $10 per user/month |
| Jira | 4.3 | Software development teams | From $8.15 per user/month |
| GoodDay | 4.3 | Startup, midsize, and enterprise companies | From $6 per user/month |
| Zoho Projects | 4.3 | Teams of all sizes and industries | From $5 per user/month |
Choosing the most suitable Paymo alternative
Have you made up your mind yet?
If not, you might want to take more time and try some of these tools.
You can sign up for a free Toggl Plan account and discover how it can help you plan your projects.
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