10 Best Project Management Timeline Software [2024]
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10 Best Project Management Timeline Software [2024]

Post Author - The Toggl Team The Toggl Team Last Updated:

Finding the best project management timeline software can be the difference between successful and failed projects.

It helps you visualize your project schedule, catch potential bottlenecks or risks early on, and keep everything on track to meet those all-important deadlines.

When searching for project timeline software, you’re looking for a tool that boosts productivity, improves your workflow, and helps hit deadlines. In this article, we’ll compare some of the best options, breaking down their features, pros, cons, and pricing so you can pick the one that fits you best.

In this article, you will learn:

  • The best project timeline software options available
  • Key features to look for in project timeline software
  • How to choose the right software for your specific needs

Let’s get started.

Best project management timeline software

  • Toggl Plan: Simple, visual project timeline software for project and resource planning
  • ClickUp: All-in-one project management tool
  • Roadmunk: Product roadmap software
  • Monday.com: Flexible project management tool
  • Notion: Organize projects and tasks with custom databases and views
  • Jira: Best project management software for software development teams
  • GoodDay: Affordable project management software for small businesses
  • Preceden: Visual timeline maker
  • Wrike: Comprehensive project and resource management tools
  • GanttPRO: Gantt charts software for project teams

Let’s look at each tool in detail.

1. Toggl Plan

Price: Starts at $9/month.

Toggl Plan - Best project management timeline software

Toggl Plan is a simple drag-and-drop project timeline tool designed to help teams manage their projects efficiently. Its user-friendly interface makes it easy for teams to plan project schedules, prioritize tasks, and meet project deadlines.

Users can create custom workflows and schedule tasks, add estimates, assign tasks to specific team members or stakeholders, and set due dates for deliverables.

What we like

  • Drag and drop tasks to create a project timeline in a few clicks.
  • Share a read-only view of the project timeline with collaborators who want to avoid getting into day-to-day project management.
  • Track time spent on timeline tasks with its Toggl Track integration capabilities.

What’s missing

  • You cannot create sub-tasks or set up task dependencies.

Best for

Toggl Plan is perfect for knowledge-based service providers—teams and lone wolves juggling multiple projects simultaneously.

The best part is that you don’t need to be a technically trained project manager to use Toggl Plan timelines.

Other key features

  • Team timelines: See the entire team’s schedule in one place. You can visualize tasks as kanban boards or opt for read-only timeline sharing.
  • Zoom levels on the timeline: Choose between week, month, quarter, year, etc.
  • Time tracking: Available with Toggl Track integration.
  • Mobile apps: Manage team projects on the go with Toggl Plan’s iOS and Android apps.
  • Resource allocation so your team doesn’t get overworked (or underworked).

Integrations

Toggl Track, Google Calendar, and Slack.

Pricing

Toggl Plan has a free plan for solo users.

It also offers two premium pricing plans with a free 14-day trial:

  • $9 per user per month Team plan for teams that must deliver projects on time while ensuring proper utilization of team resources.
  • $15 per user per month Business plan for teams that need to work with external stakeholders and export project data for reporting.

Sign up and try Toggl Plan for free →

2. ClickUp

Price: Starts at $9/month.

ClickUp - project timeline view

ClickUp is an all-in-one project collaboration tool that offers various functionalities to help teams manage their projects efficiently. Its user-friendly interface makes it easy for anyone to use.

Its standout feature is its Gantt chart view. This view lets users visualize their entire project timeline, helping teams track milestones and deadlines easily.

What we like

  • Use the Group By menu to organize tasks. Select “by assignee” to view tasks assigned to each person and their workload or “by priority” to manage overlapping tasks efficiently.

What’s missing

  • ClickUp can quickly overwhelm new users with its many features.

Best for

ClickUp is valuable for businesses of any size and industry, especially if you’re looking for all-in-one project management tools.

Other key Features

  • Real-time collaboration: Team members can collaborate on tasks using built-in chat and documents and instantly share updates.
  • Multiple views: Choose between 15 views to visualize your projects and tasks.
  • Real-time reporting: Create, pull, and view reports to get insight into your team’s performance.
  • Templates: Use pre-built or create custom templates to speed up your workflows.
  • Task dependencies: Schedule tasks and task dependencies with ease.

Integrations

Slack, HubSpot, GitLab, Toggl Track, and Dropbox.

Pricing

ClickUp offers four pricing plans:

  • A free plan with limited features
  • $10 per user per month Unlimited plan for small teams
  • $19 per user per month Business plan for mid-sized teams
  • A custom Enterprise plan for large teams

3. Roadmunk

Price: Starts at $19/month.

Roadmunk - product timelines

Roadmunk is a powerful project management timeline software for product teams. It creates visually appealing roadmaps communicating your product strategy to stakeholders and team members.

Its user-friendly features make planning and execution straightforward, ensuring project clarity and alignment. In addition, Roadmunk also allows you to share timelines publicly.

Also, Roadmunk’s drag-and-drop functionality allows you to rearrange projects and milestones with a few clicks.

What we like

  • Roadmunk makes road mapping easy with customizable templates for IT, marketing, and product development industries. This saves time for busy teams by offering a structured way to create detailed roadmaps quickly.

What’s missing

  • It lacks comprehensive dependency management features.

Best for

Roadmunk is best for product companies of all sizes, specifically those looking for an intuitive way to manage product development.

Other key features

  • Timeline roadmap: Visualize your product development strategy on a timeline and create alignment around initiatives, objectives, and milestones.
  • Custom branding: Add a company logo and unique color palette to create a branded road map.
  • Share seamlessly: Export your road map as a PNG file, share an interactive HTML or password-protected URL, or use presentation mode without leaving the app.

Integrations

Jira, Trello, GitHub, and Asana.

Pricing

Roadmunk offers four pricing plans with a free 14-day trial:

  • $19 per user per month, Starter plan for solo planners who want to map their product strategy
  • $49 per user per month, Business plan for small teams that need collaboration tools along with roadmaps
  • $99 per user per month, Professional plan for growing teams that need better security and support
  • Custom Enterprise plan for large product teams

4. Monday.com

Price: Starts at $12/month.

Monday - project timeline view

Monday is a comprehensive project management tool that helps teams prioritize tasks and track progress in real-time. Its user-friendly interface makes collaboration and project management straightforward across different tasks and timelines.

It has a flexible structure similar to a database, making organizing work items like projects, tasks, milestones, and more easy. This flexibility helps teams create customized workflows efficiently.

Additionally, Monday has a timeline view to help teams create project timelines and visualize project schedules.

What we like

  • Monday.com is highly versatile, allowing you to use pre-made custom fields or create your own according to your project needs.
  • It also integrates with many software solutions, including Microsoft Excel, allowing users to import data directly into their project timelines or boards.

What’s missing

  • Getting started with Monday can be challenging, especially if you’re setting up custom workflows and using advanced features such as automation.

Best for

Monday.com is great for teams looking for an online tool that combines project and task management with effective team collaboration. It helps enhance productivity and communication across projects of all sizes.

Other features

  • Project data visualization: Track data relevant to your main KPIs and transform it into pleasing visual graphics.
  • Project automation: Automate common recurring tasks with built-in when/if/then automation features.
  • Apps marketplace: Use free and paid apps that work with Monday to customize your experience.
  • Task dependencies: Set up task dependencies and manage schedules with ease.

Integrations

Outlook, Slack, Zoom, and Zapier.

Pricing

Monday offers five pricing plans:

  • A free plan for up to 2 seats and limited features, good for individuals looking to keep track of their work
  • $12 per user per month, Basic plan, for managing all your teams’ work in one place
  • $14 per user per month, Standard plan, for collaborating and optimizing team processes
  • $24 per user per month, Pro plan, for streamlining and running complex workflows
  • And a custom Enterprise plan for large teams

Note: Monday offers per-user pricing in team slabs of 3, 5, 10, and more users. You may end up paying more than your team’s actual number of users.

5. Notion

Price: Starts at $10 per month.

Notion - project timeline view

Notion is a powerful all-in-one workspace that lets users manage projects, tasks, and notes in one place. It offers customizable databases and different views for organizing work effectively.

After you create them, you can view project and task databases as timelines, boards, calendars, and lists.

Notion also has an easy-to-use drag-and-drop interface that lets users effortlessly rearrange tasks and move them between different projects. This feature supports smooth workflow and effective project management.

What we like

  • Notion’s customizable “Home” dashboard lets you visualize all your critical tasks in one place.
  • Users can create separate pages for each project or client they work on and personalize them with database tables, calendars, or Kanban boards to improve organization and productivity.

What’s missing

  • Notion can be difficult for new users, especially because it has a steep learning curve.

Best for

Notion is ideal for teams of any size seeking a customizable solution to manage both simple and complex projects and collaborate efficiently with team members.

Other features

  • Management and planning: Use Kanban boards, task lists, and timelines to manage and track projects and complete tasks—ideal for quick projects or creating long-term project plans.
  • Collaboration: Share files, add comments, and tag other users in your workspace to collaborate on project tasks.
  • Automation and AI: Automate recurring tasks and use AI to quickly generate notes.
  • Security: It integrates with SSO providers via custom configurations and protects your assets with granular permission controls (tasks, teams, and projects) to limit access to the right users.

Integrations

Slack, Asana, and Google Drive.

Pricing

Notion offers four pricing options:

  • A Free plan for individual users
  • $10 per user per month, Plus plan, for Small teams to plan & get organized
  • $18 per user per month, Business plan, for connecting several teams & tools
  • And a custom Enterprise plan for large companies

Note: The AI module costs an extra $8 per user monthly. This is an extra cost on top of your pricing plan.

Price: Starts at $8/month.

6. Jira

Jira - project timeline view

Jira is widely used by agile software teams for planning, tracking, and managing their work. Users can create custom workflows tailored to their team’s project requirements.

With Jira, you can easily prioritize tasks, assign them to team members, and track real-time progress, making project management straightforward and effective.

It also comes with a project timeline view to visualize project schedules.

What we like

  • Jira’s agile boards are useful tools for teams using Scrum or Kanban methodologies. They allow teams to see and manage entire projects in one place.

What’s missing

  • The platform can be difficult for new users, requiring much time and technical know-how to customize projects.
  • Also, non-software project teams may find it too much for their needs.

Best for

Jira is great for software development teams that need various tools to manage complex projects efficiently.

Other features

  • Scrum boards: Divide large and complex projects into smaller tasks to help Agile teams stay focused and deliver results quickly within defined sprints.
  • Reports and insights: Offer critical insights within the context of your work to ensure your teams are always up to date.
  • Customizable workflows: Customize workflows to match any type of work.
  • Coding integrations: Integrate with code management, testing, and deployment tools to speed up software development teams.

Integrations

Bitbucket, CircleCI, and Confluence.

Pricing

Jira offers four pricing options:

  • A Free plan for up to 10 members with limited features
  • $8 per user per month, Standard plan, for small teams that need secure access and audit logs
  • $16 per user per month, Premium plan, for midsize teams that need guaranteed uptime SLA and sandbox features
  • And a custom Enterprise plan for large teams

7. GoodDay

Price: Starts at $6/month.

GoodDay - Gantt chart timeline view

GoodDay is a complete project management timeline software that helps you manage projects, tasks, and team members—all in one place.

GoodDay offers powerful features for strategic planning, enhancing project management efficiency across your organization’s workflow. These tools include project dashboards, Gantt timelines, project baselines for tracking progress, and advanced resource management capabilities for effective resource allocation.

What we like

  • GoodDay is a complete project and portfolio management solution that provides all the necessary tools for successful projects at an affordable price.

What’s missing

  • Because of its many features, GoodDay requires thorough team onboarding and training. If you need a tool that you can use immediately, it may not be the best choice.

Best for

GoodDay is ideal for small businesses that need affordable project management tools.

Other features

  • Multiple project views (timeline, board, calendar): Visualize, plan, and edit any project details to grow your productivity.
  • Customization options: Users can create their own project types with predefined views, workflows, task types, and more.
  • Time management: Track time spent on your work items and generate detailed project- and company-level time reports.
  • Mobile apps: Stay connected when you are on the go with the GoodDay iOS and Android apps.
  • Built-in time tracking: See how, when, and what your team is working on.

Integrations

Google Drive, Slack, and Gmail.

Pricing

GoodDay offers four pricing options:

  • A Free plan for up to 15 team members and limited features
  • $6 per user per month, Professional plan, for planning and managing work with time tracking, Gantt timelines, automation
  • $10 per user per month, Business plan, for all-in-one work management
  • And a custom Enterprise plan for large businesses

8. Preceden

Price: Starts at $25/month.

Preceden - Project timeline maker

Preceden is a versatile tool for creating timelines that cater to everyone—from project managers to historians to educators. It allows them to easily create interactive and visually appealing timelines as needed. Users can visualize data in chronological order and easily track the progress of their projects over time.

What we like

  • Preceden offers templates designed for industries such as healthcare and education, allowing users to customize timelines to fit industry standards effectively.

What’s missing

  • Many users consider Preceden expensive, with concerns about its pricing.

Best for

Preceden is a great option for anyone needing a straightforward timeline tool with many features, even considering its price.

Other features

  • Create project timelines: for a variety of work, including project management, legal cases, class projects, research, fiction writing, etc.
  • Rely on AI (or build from scratch): A free AI timeline-creation tool can create a timeline for you.
  • Share it your way: Export your timeline with a link, PDF, image, HTML embed, spreadsheet, and more. It’s your timeline, after all!
  • Use ‘approximate’ dates: When you choose ‘approximate’ dates, the edges of the bars fade out to represent the fuzzy logic of not knowing exactly when a task will start or end.

Pricing

Preceden offers three pricing options:

  • Free plan for solo users that need timelines with up to 10 events
  • $25 per month, Basic plan for solo users that need timelines with unlimited events
  • $40 per month, Pro plan, for solo users that need timelines with unlimited events and custom branding

9. Wrike

Price: Starts at $9.80/month.

Wrike - Project management timeline view

Wrike is a powerful project management software that offers a variety of features to help users effectively manage project schedules for successful project delivery.

Project planning becomes easier with project timelines and tools for managing resources effectively.

Wrike provides tools for planning tasks, tracking them, and facilitating team collaboration.

Users can also easily track the time spent on each task and monitor progress in real-time.

What we like

  • Wrike provides detailed reports on project progress, including milestones reached, tasks completed, and the overall status of projects.

What’s missing

  • Due to its advanced features and capabilities, Implementing Wrike as a project management solution requires thorough team onboarding and training.

Best for

Wrike is great for handling multiple projects simultaneously, efficiently tracking project teams, and providing a comprehensive task management solution with strong collaboration features.

Other features

  • Automation: Automate your everyday workflows so you can put all your focus into important tasks.
  • Gantt Charts: See project progress and keep everyone on the same page with interactive timelines.
  • User-friendly interface: This makes it easy for team members to work together and track tasks by sharing files and communicating in real-time.
  • Time tracking: Wrike’s built-in and integrated time tracking capabilities allow you to manage resources and workflows.

Integrations

Google Sheets, Power BI, and Salesforce.

Pricing

Wrike offers five pricing options:

  • A Free plan with limited features
  • $9.80 per user per month, Team plan, for effective team management
  • $24.80 per user per month, Business plan, for any use case
  • And Enterprise and Pinnacle plans for teams that need comprehensive project and resource planning features

Note: Wrike only offers annual billing. This can be a big upfront investment for most small teams.

10. GanttPRO

Price: Starts at $9.99/month.

GanttPro - Project timeline software

GanttPRO is a web-based project management tool designed for both individual users and teams. It has an easy-to-use interface and powerful features for creating interactive Gantt charts and other visual tools to help with project planning and execution.

Users can monitor their projects live and efficiently handle milestones, task dependencies, and assignments using comprehensive project management tools.

What we like

  • The drag-and-drop feature simplifies how teams prioritize tasks and deliverables, keeping everyone updated on project progress.

What’s missing

  • GanttPro has many features that might be challenging for new users to learn.

Best for

GanttPRO is a great choice for professionals seeking an affordable and powerful project management tool with many customization and integration options.

Other features

  • Task dependencies: Filter tasks by assignee, status, priority, and more and connect them to other similar tasks.
  • Integrations: Integration with various third-party apps, such as Trello, Asana, or Google Drive, allows users to easily import data from these tools into GanttPRO to streamline their workflow. 
  • Calendar view: You can also view milestones and an overall project calendar.

Integrations

Trello, Asana, and Google Drive. 

Pricing

GanttPRO offers four pricing options:

  • $9.99 per user per month, Basic plan for smaller teams looking for clear task visualization and basic project management features
  • $15.99 per user per month, Pro plan for teams who want to streamline teamwork and automate project planning
  • $24.99 per user per month. This is a Business plan for teams and companies that need to run comprehensive project portfolios and optimize resource workloads
  • And a custom enterprise plan for large companies

Key features in project management timeline software

Here are the most critical features you should look for in a project management timeline tool:

User-friendly interface

A clean, intuitive interface ensures team members can quickly learn and use the software without extensive training. Look for fast onboarding, clear visual cues, and easy navigation.

Drag-and-drop features

Drag and drop functionality simplifies organizing tasks and schedules, making project scheduling more intuitive. Look for the ability to easily move tasks, adjust timelines, and update schedules with a simple drag-and-drop action.

Task dependencies and milestones

Managing task dependencies and milestones ensures that your project stays on track and critical tasks are completed on time. Look for Gantt charts, dependency management features, and milestone tracking.

Reporting and analytics

Detailed reports and analytics help you track progress, identify bottlenecks, and make data-driven decisions. Look for Customizable reports, visual dashboards, and the ability to export data for further analysis.

Multiple views

Visualizing project tasks and managing multiple projects is essential for different team roles. Look for Kanban board, calendar, task list views, and project timelines.

Quick comparison of the best project management timeline software

Here’s a quick overview of our top project timeline tools.

ToolG2 RatingBest use casePrice
Toggl Plan4.6/5Simple, visual project timeline software for project and resource planning toolFrom $9 per user per month
ClickUp4.7/5All-in-one project managementFrom $9 per user per month
Roadmunk4.0/5Product roadmapsFrom $19 per user per month
Monday4.7/5Flexible project management for multiple projectsFrom $12 per user per month
Notion4.7/5Organize projects and tasks with custom databases and viewsFrom $10 per user per month
Jira4.3/5Best project management solution for software development teamsFrom $8 per user per month
GoodDay4.3/5Affordable project management software for small businessesFrom $6 per user per month
Preceden4.5/5Visual timeline makerFrom $25 per user per month
Wrike4.2/5Comprehensive project and resource management toolsFrom $9.80 per user per month
GanttPro4.8/5Gantt charts software for project teamsFrom $9.99 per user per month

How to choose the best project management timeline software?

Choosing the right project timeline software can make your life easier. Here’s how to pick the best one for your needs:

1. Understand your project needs

Start by thinking about what your projects need. Are they big or small, simple or complex?

Ask yourself: Do you need all the features other project management tools offer, like linking tasks and managing resources? Do you need tools for your team to collaborate? Do you need it to work with other software you already use?

2. Decide on a budget

Decide how much you’re willing to spend. Prices can vary based on features, so having a budget helps.

Don’t just look at the price. Think about what you’re getting for your money. Sometimes spending a bit more means getting features that save you a ton of time.

3. Think long term

Pick software that can grow with your team’s needs. As you expand, make sure it can handle more work and bigger projects.

Choose a provider that continually improves its software with new features and updates. This will ensure that your tool remains useful over time.

4. Check reviews and testimonials

Look at what other project managers and teams are saying. Reviews can give you the lowdown on what’s great and what’s not. Look for case studies or testimonials. They can show you how the software works in real-life situations.

5. Support and training

Make sure the software provider offers good customer support. Whether it’s live chat, email, or phone, you’ll want help when needed.

Look for software with plenty of training resources, such as tutorials, webinars, and guides. This will help your team learn how to use it quickly.

6. Try Before You Buy

Most software offers free trials or demos. Use these to see if the software does what you need. Involve your team in trying out the software. They’re the ones who will be using it, so their input is crucial.

Project management timeline software FAQs

What is a project management timeline?

A project management timeline is a visual representation of a project’s schedule, showing all the tasks and milestones from start to finish. It’s like a roadmap that helps you see where the project is going and how long each part will take.

What is project management timeline software?

Project timeline software is like your digital project planner. It helps project managers and teams plan, see, and manage their project schedules all in one place. You can create timelines, set deadlines, track progress, and ensure everything gets done on time. This software is a must-have for keeping complex projects organized, managing resources effectively, and ensuring everyone on the team is on the same page.

What’s the easiest way to create a project timeline?

Creating a project timeline is easiest when using a timeline software tool designed for this purpose.

Conclusion: What’s the best project management timeline software?

It depends on you.

Choosing the best project management timeline software can significantly enhance your project management efforts.

By understanding project timeline software, recognizing the key features to look for, and knowing how to choose the right one for your needs, you can ensure your projects stay organized and on track.

In this article, you learned:

  • The best project timeline software options available
  • Key features to look for in project timeline software
  • How to choose the right software for your specific needs

Whether you need Gantt charts, templates, milestone tracking, or real-time updates on progress and dependencies, there’s something for everyone. With the right software, you can visualize your project schedule, spot potential bottlenecks, and stay on track to meet project deadlines.

As the next step, consider exploring in-depth reviews and user testimonials of the software options you’re interested in or contacting other project managers for their insights. This will further ensure you make an informed decision that best supports your team’s workflow and project goals.

Ready to dive deeper into optimizing your project management process?

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