Project Management

34 Top Project Management Software Tools For Every Need (2020)

Best project management software-tools

With so many options, choosing the right project management software can be overwhelming. That’s why we’ve compiled this (updated) list of top tools that help you plan, track, and execute projects.

Best of all, you can filter through this list to find the perfect project management tool for your needs.

Let’s get started:

Find the right project management software for your needs

What's your budget? (per user, per month)


What features do you need?


Do you need enterprise-level security and support?


Toggl Plan

$9 per user, per month (Free plan available)

Toggl Plan - Beautifully simple project management

Toggl Plan is a beautifully simple project management software. Its simple, drag & drop interface makes it a breeze to plan projects, get tasks done, and manage team workloads.

It comes with integrations for Slack, Github, Google Calendar & other tools. Plus, there’s a Chrome extension that lets you add tasks from anywhere on the web in just a few clicks.

Features

  • Plan projects with timelines and milestones.
  • Get a clear visual overview of who’s doing what, and when.
  • Use timelines, boards, and custom task workflows. Adapt to your way of work.
  • Collaborate with multiple team members. Share documents & files.
  • Improve task completion quality with task checklists.
  • Visually manage team workloads. That way, you make sure nobody in your team is overwhelmed or underworked.

Is Toggl Plan right for you?

Toggl Plan is just right if you’re looking for a simple, affordable, and visual tool to manage projects. There’s almost no learning curve. And, your team will actually enjoy using it every day. However, Toggl Plan is not for large, enterprise teams, and projects.

Pricing

The free plan is great for up to 5 users and unlimited projects. And, it comes with all the features for planning simple projects. The premium plan comes at $9 per user, per month (or $8 per user, per month, billed annually). The premium plan comes with additional capabilities for bigger teams.

Trello

From $12.50 per user, per month (Free plan available)

Trello - Board based task management

Trello is a board-based task management tool. It’s great for teams that use Kanban or Scrum to manage projects. Trello’s premium plans also include enterprise-level security and task workflow automation.

Features

  • Visually manage tasks with Kanban boards and calendars*
  • Link file attachments and checklists* to tasks
  • Add custom fields* to tasks
  • Automate* task workflows
  • Enterprise-level security* with 2-factor authentication

* Not available in the free plan.

Is Trello right for you?

Individuals/teams like Trello for its simple task management. However, Trello may not be for you if you need project planning and workload management features.

Pricing

The free plan comes with unlimited personal boards and up to 10 team boards. Paid plans start at $12.50 per user, per month. While the discounted annual payment plans start at $9.99 per user, per month.

Asana

From $13.49 per user, per month (Free plan available)

Asana - Comprehensive project management tool

Asana is one of the most complete project management software on the list. It combines task-lists, timelines, and boards to help get work done. In addition, it integrates with other communication and collaboration tools.

Features

  • See the bigger picture with a complete timeline view*
  • Keep teams on track with intuitive task management
  • Workload management* for capacity planning
  • Unlimited free guests* to maximize collaboration
  • Automatically generate beautiful status updates

* Not available in the free plan.

Is Asana right for you?

Users love Asana for its all-in-one project management power. But, small teams may find it overly-complex

Pricing

The free plan offers the chance to collaborate with up to 15 teammates. Paid plans start at $13.49 per user, per month. However, if you pay for the year, paid plans start at $10.99 per user, per month. Paid plans unlock access to timelines, dashboards, and workload management.

Jira

From $10 for up to 10 users, per month (Free plan available)

Jira - Software Project Management Tool

Jira claims to be the number one software development tool for agile project teams. It helps to manage the release of great software, whilst integrating with the tools developers use already such as Confluence, and Bitbucket. 

Features

  • Manage development to-do lists with bug management
  • Visualize feature backlogs with boards
  • Enterprise security with IP allow listing*
  • Automate* global and multi-project tasks

* Not available in the free plan.

Is Jira right for you?

Software teams love Jira for its simple view of boards, collaborative dashboards, and bug management. However, creative and marketing teams may find it too complex for managing projects.

Pricing

The free plan allows up to 10 users. You get access to features such as Scrum and Kanban boards, backlogs, and agile reporting. Paid plans start at a flat rate of $10 per month for up to 10 users.

Microsoft Project

From $10 per user, per month

Microsoft Project - Project Management for Old-school managers

Microsoft Project has the power to manage everything from small tasks to much more complex projects. Users can harness the power of dependency tracking, resource management, and forecasting to map out each and every step of their project journey.

Features

  • Create a holistic view with timeline planning
  • Task management to keep teams on track
  • Manage workload* and project budgets with timesheet tracking
  • Collaborate with Microsoft Teams
  • Utilize PowerBI for detailed reporting

*Only included in highest tier plan

Is Microsoft Project right for you?

Project managers with technical project management needs, benefit from the power of Microsoft Project. Also, it helps if you already use other Microsoft products. However, for simpler projects that need collaboration, you may find MS Project too complex.

Pricing

Microsoft Project does not offer a free plan. But, paid plans start at $10 per user, per month. Enterprise-level features such as timesheets and demand management are available only in the top-tier plans.

Basecamp

$99 flat fee, per month for unlimited users (Free plan available)

Basecamp - Project management tool for creative, remote teams

Basecamp promotes itself as “the all-in-one toolkit for working remotely”. Basecamp is a simplistic online project management software. It does not have any planning or task management features. Instead, it relies on team collaboration and simple to-do lists to get work done.

Features

  • Manage project tasks with intuitive to-do lists
  • Automatically schedule events* and client check-ins
  • Collaborate through message boards and group chat*
  • Premium support ensures teams can stay working 24/7*

* Not available in the free plan.

Is Basecamp right for you?

Project managers in the creative, digital, and web spaces love Basecamp’s approach to client collaboration. Those who need more detailed project timelines may find Basecamp’s set of features limiting. 

Pricing

Basecamp offers a free plan in the form of Basecamp personal, which is limited to 3 users, 20 users, and a limited feature set. However, the paid plan at $99 per month gets you unlimited users, projects, and clients.

Teamwork 

From $12.50 per user, per month (Free plan available)

Teamwork - Remote project management software

Teamwork strikes the balance between being an easy-to-use project management tool. At the same time, it delivers a lot of features. As the name suggests, the tool is all about collaboration and utilizes boards, templates, and chat to save time and effort when delivering at speed!  

Features

  • Project templates* to standardize project governance
  • Task Boards give visibility on team progress
  • Keep team optimization high with workload management*
  • Keep track of work completed with timesheet tracking*
  • Intuitive dashboards* to keep sight of team progress

* Not available in the free plan.

Is Teamwork right for you?

Businesses will love Teamwork for the enterprise project and timesheet management functionality. But, for smaller teams, the large feature set may feel daunting.

Pricing

The free plan is limited to 2 projects and up to 5 users. Paid plans start at $12.50 per user, per month (or $10 per user, per month, when billed annually) with a minimum of 5 users.

Zoho Projects

From $25 per user, per month (Free plan available)

Zoho Projects - Project management app from Zoho

Zoho’s suite of products is praised worldwide for its flexibility. And, its project management solution is no different. Perfect for enterprise project management, Zoho Projects provides an integrated take on timeline management. In addition, it also has workflow automation and customization features.

Features

  • Track critical* and dependent tasks through the timeline
  • Integrate apps such as Google and Slack
  • Deliver on the go with the Zoho Projects app
  • Track project costs with integrated timesheet* management

* Not available in the free plan.

Is Zoho Projects right for you?

If you already use other Zoho tools, Zoho Projects is a no brainer. However, those with simpler needs might find the tool overwhelming and clunky to use.

Pricing

The free plan allows up to three users and two projects. Paid plans start at $25 per user, per month ($20 per user, per month, when billed annually).

Wrike

From $9.80 per user, per month, billed annually (Free plan available)

Wrike - Complete project management tool

Wrike combines stacks of functionality with a smooth user interface. You get everything with Wrike — mapping out your project timeline, managing resources, or board-based task management. In addition, it also comes with enterprise-level security features. 

Features

  • See the bigger picture with Wrike’s timeline*
  • Manage your next sprint’s tasks with Kanban boards
  • Track team capacity with resource utilization charts**
  • Keep your data safe with full enterprise encryption*

* Not available in the free plan.
** Only with a paid add-on subscription

Is Wrike right for you?

Those who need a tool to cover project management at all levels will love Wrike. But with so many features, the learning curve can be steep.

Pricing

The free plan is described as a simple, shared task list for small teams and allows up to five users. Paid plans start at $9.80 per user, per month (when billed annually).

Smartsheet

From $25 per user, per month

Smartsheet - Excel-like project management app

Smartsheet offers a familiar Excel-like interface. Plus, it comes with timeline planning, resource management, and task tracking features. In addition, it also has options to integrate with a number of external tools.

Features

  • Map out each project phase with the timeline plan
  • Create all-in-one dashboards* to see progress at a glance
  • Keep a view of tasks with Smartsheet’s boards
  • Deliver what matters through comprehensive resource* management
  • Track team costs* to avoid going over budget

*Not available in the base plan

Is Smartsheet right for you?

If you’re looking for a project management tool, with a familiar Excel-style interface, Smartsheet is definitely worth a look. Although, lots of features may lead to increased training and onboarding costs.

Pricing

Smartsheet doesn’t offer a free plan. Individual paid plans start at $14 per user. And, paid plans start at $25 per user, per month.

Kanban Tool

From $5 per user, per month (Free plan available)

Kanban Tool - Kanban-based project management app

Kanban Tool is a lightweight project management software. Specifically, for teams that use the Kanban methodology. In addition, it also comes with customizable project dashboard reports.

Features

  • Manage all of your tasks with Kanban boards
  • Monitor progress and cumulative flow with dashboard reports*

* Not available in the free plan.

Is Kanban Tool right for you?

If you’re managing Kanban, this is the perfect tool for simplified management of tasks. But, if you need more than just boards, other tools may be more suitable.

Pricing

The free plan comes with two boards and two users. Paid plans start at $5 per user, per month and this allows unlimited users and unlimited file storage.

ProWorkflow

From $20 per user, per month

ProWorkFlow - Project collaboration app

ProWorkflow is all about making collaboration easy. Especially, for remote teams. It comes with tasks, timelines, and timesheet management. In addition, ProWorkflow also integrates with a number of finance systems to manage the project’s budget. 

Features

  • Timeline* planning gives a holistic end-to-end view
  • Keep track of progress with task management*
  • Workload/resource management* keeps the teams ticking over

* Not available in the base plan.

Is ProWorkflow right for you?

If you want project management functionality with a focus on time/cost tracking, ProWorkflow may be great for you. But, for a better UI/UX, you may have to look elsewhere.

Pricing

ProWorkflow does not offer a free plan. Paid plans start at $20 per user, per month rising to $30 per user, per month for advanced customization and storage options. (Annual upfront prices $18 & $27 per user, per user respectively.

Workfront

Contact for pricing details

Workfront - Enterprise project management tool

Workfront can be the perfect project management tool for large, complex projects. It comes with timelines, task management, and resource utilization features. In addition, it has a number of out-the-box integration options.

Features

  • Project and program visibility with a timeline
  • Keep track of the deliverables through task management
  • Prioritize projects with strategy management functionality
  • Configurable dashboard bring key project metrics to life

Is Workfront right for you?

If you’re planning strategic, enterprise-level, projects; Workfront is a great choice. On the other hand, for smaller projects, it may feel a bit too complex. 

Pricing

Pricing is available upon request, but there are four different tiers; Team, Pro, Business, and Enterprise. Some integrations are included in certain plans whilst some are available at an additional cost.

Podio

From $9.00 per user, per month (Free plan available)

Podio - Project management app from Citrix

Podio offers an all-in-one platform for managing your project workflow. Project management is delivered via integrated task management and board functionality with beautiful reports configurable on the dashboard. You can also deliver on the go with the Podio app. 

Features

  • Integrated task management to keep track of deliverables
  • See overall team progress with Boards
  • Create beautiful dashboard reports* and share them with your team
  • Stay in sync with social collaboration and messaging 

* Not available in the free plan.

Is Podio right for you?

If you’re a fan of other Citrix products or need to integrate with their other products, Podio is an easy choice. However, those with enterprise-level project management needs may find the functionality limited. 

Pricing

Podio offers a free plan for up to five users. Paid plans start at $9.00 per user, per month with upfront annual plans slightly cheaper at $7.20 per month, per user.

Agilean

$5 per user, per month

Agilean - Agile project management software

Agilean is a specialized agile project management software. Whether it’s timeline, task, or board planning, Agilean has the flexibility to support the way your team works. In addition, it also provides intuitive reporting to track progress.

Features

  • See the bigger picture with the project timeline*
  • Task management helps you keep track of delegated actions*
  • Plan and execute your next sprint with project boards*
  • Create dashboard reports covering burndown and risk*

* Not available in the free plan.

Is Agilean right for you?

If you’re delivering simple projects within Agile or Kanban, Agilean is a tool you must check out. However, for larger projects, an enterprise tool may be better.

Pricing

Agilean does not have a free plan. However, it has a simple, single-tiered pricing structure of $5 per user, per month. For this price, you get the full feature set which rivals competitors such as Jira and Trello.

TeamGantt

From $24.90 per user, per month (Free plan available)

TeamGantt - Gantt chart based project management

TeamGantt makes end-to-end project planning a breeze. In addition, you also get task and portfolio management features.

Features

  • Easily drag and drop your project plan with timelines
  • Drill down into deliverables with task management
  • Manage team capacity with resource management
  • See the bigger picture with intuitive reporting dashboards

* Not available in the free plan.

Is TeamGantt right for you?

If you’re planning long-term, dependent projects as part of a portfolio, TeamGantt is the perfect tool. However, it may be a bit too expensive for smaller teams.

Pricing

TeamGantt offers a free-forever plan for up to three people and one project. Paid plans start at $24.90 per user, per month ($19.00 per user, per month when billed annually) and offer unlimited beautiful Gantt charts.

Clarizen

Contact for pricing details

Clarizen - Enterprise project software

Clarizen is all about helping you and your team move faster. Through task management and boards, Clarizen takes the data behind your projects and leverages the insights to keep you on track. 

Features

  • Keep track of to-do’s with task management
  • Plan your upcoming work with task boards
  • Customize Clarizen to your needs with custom fields, objects, and actions
  • Build report dashboards to bring complex data together in one place

Is Clarizen right for you?

If you’re running complex, data-driven projects, Clarizen will help to keep you ticking along to schedule. However, those with simpler needs may find Clarizen over-engineers delivery.

Pricing

Pricing is available upon request across Clarizen’s two tiers; Enterprise and Unlimited. There are also additional objects available on-demand to create a truly bespoke solution.

ClickUp

From $9 per user, per month (Free plan available)

Clickup - Comprehensive suite of project management tools

ClickUp offers an all-in-one workflow tool to help deliver projects. Because of its timeline planning, task management, and chat features, ClickUp is perfect for collaborating at scale.

Features

  • Manage the bigger picture with timeline planning
  • Integrated task management to keep the teams on track
  • Plan your next wave with task boards
  • Collaborate instantly with baked in Docs and team chat

Is ClickUp right for you?

If you’re looking for a range of features, ClickUp offers something for everyone within a sleek UI. On the other hand, those with more targeted requirements may find ClickUp too complex. 

Pricing

The free plan comes with unlimited users and unlimited tasks. Paid plans start at $9 per user, per month with annual plans slightly cheaper at $5 per user, per month when paid upfront.

ActiveCollab

From $7.00 per user, per month

ActiveCollab - project management tool

ActiveCollab is a great tool for getting the team together in one place to produce great work. Focusing on task and workload management, ActiveCollab helps your team plan and organize work.   

Features

  • Map out the project with timeline planning
  • Task management helps keep each deliverable on schedule
  • Workload management* tracking ensures no team is ever overworked
  • Invite and collaborate with unlimited clients directly in ActiveCollab

*Available for purchase as an add-on at $4 per user, per month.

Is ActiveCollab right for you?

If you need a project management tool that focuses on getting work done, ActiveCollab could be for you. But, those with enterprise project needs may find the tool limiting.

Pricing

ActiveCollab does not offer a free plan. However, the paid plans start at $7 per user, per month or $6.25 when billed annually. Add-on bundles start from $4 per user, per month.

Redmine

Free self-hosted version

Redmine - Open-source project management tool

Redmine is different from other tools on this list. This open-source tool offers timeline management, issue management, and task management features. However, as you’d expect from a community-based offering, Redmine has an outdated user interface. 

Features

  • Manage timelines with Gantt charts
  • Keep track of the team’s progress with task management
  • Create a single source for document and file management
  • Integration with source code management tools such as GIT and SVN

Is Redmine right for you?

If you’re comfortable with installing and maintaining open-source tools, Redmine is definitely worth a look. However, it has a dated UI, which most teams may not enjoy. 

Pricing

As an open-source tool, Redmine is committed to being free forever to its community of members and contributors.

Samepage

From $7.50 per user, per month (Free plan available)

Samepage - One-page collaboration tool

Samepage facilitates managing projects through its unique view of ‘one-page’ collaboration. It comes with task and board management. In addition, it also offers document sharing and collaboration.

Features

  • Keep actions on track with one-page task management
  • Plan ahead and identify blockers with board management
  • Continuously collaborate with in-app document creation
  • Keep your enterprise safe with file encryption* and SSO* 

* Not available in the free plan.

Is Samepage right for you?

If your projects rely on getting people together to collaborate, Samepage is definitely worth a look. However, for projects that need planning and timelines, you may need to look elsewhere.

Pricing

The free plan is perfect for small groups and personal use. Paid plans start at $7.50 per user, per month and include features that help with task and event management, and communication.

Paymo

From $11.95 per user, per month

Paymo - Remote project management app

Paymo offers a complete tool for planning, delivering, and billing project work. In addition, it has a beautiful UI. Thus, making it perfect for creative agencies or freelancers.

Features

  • Plan ahead using Paymo’s project timelines*
  • Task management features help keep the team ticking over
  • Keep everyone at optimum capacity with workload management*
  • Bill clients directly from the platform with integrated invoicing
  • Unlimited storage place means you can keep all work in one place

*Available only in the top tier plan

Is Paymo right for you?

If you need a well-rounded tool for tracking, delivering, and billing, Paymo is a great choice. On the other hand, given its feature-rich UI, teams may take longer learning and adapting to Paymo. 

Pricing

There is no free plan with Paymo, but paid plans start at $11.95 per user, per month or $8.95 when billed annually upfront. Paid-for features include task views, unlimited project templates, time tracking, and Gantt charts.

Epicflow

Contact for pricing details

Epicflow - Data-driven project management software

If you need data-driven project management at scale then Epicflow might just be the tool for you. It combines timelines, task management, and boards. Plus, it comes with reports to identify bottlenecks in your project schedule. 

Features

  • Monitor overall progress with project timelines
  • Keep actions on track with task management
  • Task boards help give a visual view of any blockers
  • Leverage data to identify bottlenecks and predict “what-if” scenarios

Is Epicflow right for you?

If you’re looking to drive projects through data insights, Epicflow will allow you to harness the power of your data. However, those looking for simplicity may find the tool too complex to get going fast.

Pricing

Pricing is available upon request, with potential customers able to request a free live demo.

Orangescrum

From $9 per month for up to 10 users

Orangescrum - Agile project management app

Orangescrum is a beautiful, agile project management app. It comes with task management, resource management, project budgeting, and bug tracking features.

Features

  • Plan iterations ahead with timeline views
  • Manage the details of the current sprint with task management
  • Boards help you optimize and track project flow
  • Keep team member’s capacity consistent with resource management

Is Orangescrum right for you?

If you’re operating in an agile software environment, Orangescrum has some tailor-made features for your projects. On the other hand, if you’re delivering waterfall projects at scale, Orangescrum might not meet your needs.

Pricing

Orangescrum doesn’t offer a free plan, but paid plans start at $9 per month for up to 10 users. Prices fall to $8 per month if you opt for an annual upfront plan.

LiquidPlanner

From $45 per user, per month

Liquid Planner - Enterprise project management

LiquidPlanner’s comes with predictive project management. Timeline, task, and workload management are overlaid upon an engine that automatically changes the project schedule as priorities change.

Features

  • Task management helps keep teams ticking over
  • Manage team demand with workload management
  • Enterprise security features such as SSO keep your data safe
  • Customize and export beautiful reports quickly and easily

Is LiquidPlanner right for you?

If you’re looking for a tool to take the burden out of scheduling, LiquidPlanner should help take the load off. However, it’s expensive. And, smaller teams might be priced out from the start.

Pricing

There’s no free plan for LiquidPlanner. However, you can opt-in for a free trial before progressing to a paid plan. Paid plans start at $45 per user, per month.

ProofHub

From $50 per month for unlimited users

Proofhub - PM tool for remote teams

Proofhub provides a clean collaborative environment to help teams get their work done faster. Bringing together Gantt timelines, task management, document collaboration, and much more, Proofhub claims to put everything you need in one place! 

Features

  • Create Gantt chart timelines for project overviews
  • Manage individual tasks to keep the team moving
  • Collaborate on documents and approve changes
  • Time tracking helps accurate bill project time

Is ProofHub right for you?

If you need a central tool for collaborating on project work, Proofhub should definitely be on your list. Plus, it also comes with proofing features for creative projects. However, it doesn’t have a free plan.

Pricing

ProofHub doesn’t offer a free plan. Paid plans start at $50 per month for unlimited users or $45 when paying annually upfront.

Celoxis

From $25 per user, per month

Celoxis - All in one PM software

Celoxis should definitely be on your list if you’re looking for a tool to manage enterprise projects. Alongside timeline, task, and board management, Celoxis brings together features to monitor risk, issues, and resource management. You can also customize dashboards as well as integrate with your favorite tools, such as Slack.

Features

  • Manage project timelines for a complete overview
  • Keeps deliverables on track with task and board management
  • Manage project risks and issues all from one place
  • Customize fields, objects, and workflows to suit your processes

Is Celoxis right for you?

If you’re delivering in the enterprise space, Celoxis is a great option to support larger project teams. However, for simpler needs, you may favor a lighter, cheaper tool. 

Pricing

There is no free plan with Celoxis, but paid plans start at $25 per user, per month falling to $22.50 or $21.75 for yearly or 2-yearly upfront contacts respectively. On-premise options are also available for a fixed price.

ProjectManager

From $15 per user, per month

ProjectManager

As a central hub to manage tasks, timelines, and reports, ProjectManager puts everything project teams need all in one place. With integrations into tools such as OneDrive and Salesforce, it’s no wonder ProjectManager is trusted by big enterprises worldwide such as NASA.

Features

  • Plan end-to-end with Gantt timelines
  • Keep track of tasks with project boards
  • Create intuitive reports directly from the dashboard
  • Integrate with tools such as Office, Slack, and many more

Is ProjectManager right for you?

ProjectManager hits the sweet spot for projects big and small although those on a limited budget might want to consider a tool that offers a free option.

Pricing

ProjectManager doesn’t offer a free plan, but the paid plans start at $15 per user, per month with personal, team, and business options available.

Mavenlink

Quotes available upon request

Mavenlink - Enterprise project management tool

Mavenlink offers one of the most flexible project management software tools on the market. Whether you need to monitor scope, budget, or time, Mavenlink has you covered whilst also offering functionality to manage timelines, tasks, and reporting. Also, you can bundle in detailed business intelligence and financial accounting functionalities too.

Features

  • Keep track of the big picture with timelines
  • Task and board management keep action logs up-to-date
  • Ensure team capacity is optimized with resource management
  • Automatically generate and schedule beautiful reports

Is Mavenlink right for you?

Mavenlink is a fantastic all-round tool for enterprise and large-scale projects. On the other hand, for smaller projects, Mavenlink may feel like overkill.

Pricing

Pricing is available upon request with four different tiers available: Teams, Professional, Premier, and Enterprise.

Zenkit

From $9 per user, per month (Free plan available)

Zenkit - Kanban board project management app

Zenkit aligns itself directly into the Kanban software market, relying heavily on boards to help you deliver great projects. It can also track tasks in a timeline view as well as offering resource management and calendar tracking functions. It also comes with a range of pre-made templates to help you and your team get started fast! 

Features

  • Plan and monitor tasks with Zenkit’s boards
  • See the bigger picture with Gantt* timelines
  • Create a team wiki to keep information stored centrally
  • 2 Factor Authentication helps keep data secure

* Not available in the free plan.

Is Zenkit right for you?

If you base your projects around task boards, Zenkit is a great alternative to tools such as Trello. However, for enterprise teams Zenkit isn’t a great option.

Pricing

The free plan allows up to three members and five workspaces. Paid plans start at $9 per user, per month ($8 per user, per month when billed annually) allowing for more workspaces and premium features.

nTask

From $3.99 per user, per month (Free plan available)

nTask - Budget-friendly project management app

If online collaboration is what you need, nTask is a great tool to consider. Combining a range of features including timelines, task management, risk management, and time tracking, nTask has most of the project management boxes ticked with their all-in-one solution.

Features

  • Track tasks with timelines*, boards* and calendars
  • Risk* and issue management for enterprise-level projects
  • Smart search and filtering help to find what you need
  • Keep sight of budgets with time and resource tracking

* Not available in the free plan.

Is nTask right for you?

nTask is a simple, budget-friendly project management tool.

Pricing

The free plan is aimed at individuals or freelancers. Paid plans start at $3.99 per user, per month ($2.99 per user, per month when billed annually).

ZenTao

From $26.9 per month for unlimited projects (Free self-hosted version)

ZenTao - Scrum Board Management Software

ZenTao is the perfect tool if you’re delivering your projects using Scrum. It utilizes task and board management to help you keep track of your sprints as well as detailed reporting that monitors progress. As an open-source product, there’s a huge community presence and lots of resources to support onboarding.

Features

  • Keep track of sprint deliverables with board and task management
  • CI management and integration with tools such as GIT & Jenkins
  • Customizable and exportable reports*
  • Resource management* functionality including holiday/sickness tracking

* Not available in the free plan.

Is ZenTao right for you?

If you’re delivering purely using Scrum, ZenTao is tailor-made to help you deliver faster. On the other hand, it’s not very useful for non-Scrum teams. 

Pricing

There is a limited open-source solution from ZenTao which is free forever. It comes with a range of paid plans. However, standard plans with unlimited projects start at $26.90 per month.

Targetprocess

Pricing details available on request

Targetprocess - Enterprise PM software

Targetprocess supports the adoption and delivery of agile methodologies across the team. It comes with flexible task, timeline, and board management features. In addition, it also offers reporting features at both program and portfolio levels.

Features

  • Timeline planning helps give a high-level project/program view
  • Task and board management keep teams on track
  • Pre-built configurations match any delivery framework
  • Report on progress at project, program, and portfolio level
  • Integrate with tools such as BitBucket, Jira, and Rally

Is Targetprocess right for you?

If you’re delivering agile at scale, Targetprocess is there to support your team’s end-to-end journey. On the other hand, for small teams, Targetprocess is an overkill. Plus, it has a steep learning curve. 

Pricing

Pricing for Targetprocess is only available on request with a bespoke solution created based on your business requirements.

OpenProject

From $5.50 per user, per month with a minimum of 5 users (Free self-hosted version)

OpenProject - Open source PM software

If you’re looking for an open-source product with an edge, OpenProject is definitely worth a look. By combining tasks, timeline, and board management, OpenProject creates an environment that’s perfect for collaboration. In addition, it also has features for time tracking and bug management. Plus, there’s a mobile app to keep you delivering on the go.

Features

  • Timelines give a holistic overview of project performance
  • Tasks and boards help teams stay on top of the detail
  • Dedicated cost, time, and budget management features
  • Configurable Wiki for documenting and sharing processes

* Not available in the free plan.

Is OpenProject right for you?

If you want a completely free, enterprise-grade project management tool, OpenProject is a good choice. On the minus side, you’ll have to manage the installation and maintenance on your own. However, if you can stretch your budget just a bit, a hosted version of OpenProject is available too.

Pricing

As an open-source product, OpenProject’s Community Edition is free forever. On the other hand, paid hosted plans start at $5.50 per user, per month (or $4.58 per user, per month, when billed annually).

Redbooth

From $12 per user, per month

Redbooth - Online task and project management software

Redbooth’s focus is on helping teams communicate better to deliver great projects. Project activity is tracked across tasks, boards, and timelines. In addition, direct integration with Zoom makes it easy to connect with team members.

Features

  • Keep teams on track through timelines, boards, and tasks
  • Speed up task allocation with Redbooth’s ‘Smart’ taking engine
  • Built-in file sharing and conversations to boost collaboration
  • Understand team workload* with productivity reports

Is Redbooth right for you?

If you’re looking for a simple tool to manage simple projects whilst collaborating with the team, you’ll love Redbooth. If you need to manage larger projects, the functionality may be lacking for you.

Pricing

Redbooth doesn’t offer a free plan. Paid plans start at $12 per user, per month and include unlimited workspaces, time tracking, and HD video meetings. If you want a cheaper deal, annual upfront prices drop to $9 per user, per month.

Frequently asked questions

What is project management software?

Project management software helps project managers plan and track the progress of a project. In addition, it also facilitates communication between the project’s team and stakeholders. Most project management tools come with project planning, task management, resource allocation, and scheduling features.

What is the best project management software?

Every project management tool has its strengths and weaknesses. However, you can choose the right tool for your use depending upon:

  • Your budget
  • Features you need
  • Industry compliance
  • Project management methodology

Based on these criteria, it’s impossible to single out the best project management software. However, using the list above, you can shortlist a few tools, and give them a try.

What is the best free project management software?

Again, there is no one best free project management software.

But, a number of open-source management tools are available completely for free. But, you’ll have to install and maintain this software. In addition, you’ll also need to set up and scale the necessary infrastructure.

On the other hand, most hosted solutions come with a free plan. However, the free plans are either limited in the number of users, projects, or features.

What to look for in a project management software?

As we’ve seen above, budget, features, compliance, and methodology dictate your choice of a project tool. However, the most important factor is usability. Because the best project management software is of no use if your team doesn’t use it. That’s why, in addition to these above criteria, look for a tool that your team enjoys using every day.

What is the difference between low-end and midrange tools of the project management software?

Low-end project management software is often open-source. Because of this, it’s possible that community support might dwindle. As a result, the software may not be up-to-date.

The second difference is in usability. Often, compared to midrange tools, low-end software is a work-in-progress. As a result, it’s cumbersome to use.

Choosing your PM software

There’s no one best project management software. The choice depends on the features you need, your budget, and your project methodology. Whatever you choose, you want to make sure that your team actually enjoys using the software.

Using the tools and filters, you can shortlist the tools that fit your workflow. Most of these project management software tools come with a free plan, just like Toggl Plan.

Try Toggl Plan For Free.

September 24, 2020