40+ Best Project Management Tools & Software (2025)

Toggl Plan

From $5 per user, per month (Free plan available)

Toggl Plan is a beautifully simple project management tool. Its simple, drag & drop, user-friendly interface makes it a breeze to plan projects, get tasks done, and manage team workloads.

It comes with integrations with the likes of Slack, Github, Google Calendar, task templates to help you get up and running quickly, and a Chrome extension to add tasks from anywhere in just a few clicks.

Features

• Plan projects with timelines and milestones
• Get a clear visual overview of who’s doing what, and when
• Use timelines, boards, and custom task workflows that adapt to your way of working
• Collaborate with multiple team members, sharing documents, files, and updates
• Plan recurring weekly, monthly, and fortnightly tasks
• Track time spent on each task with the Toggl Track integration
• Improve task completion quality with task checklists
• Visualization of team workloads on a timeline
• Toggl Track integration for time management and tracking

Is Toggl Plan right for you?

Toggl Plan is just right if you’re looking for simple, affordable, and visual project management tools. There’s almost no learning curve. And, your team will actually enjoy using it every day. However, Toggl Plan doesn’t do large program or portfolio management.

Pricing

The free plan is great for solo up to five users, including access to the mobile app and Toggl Track integration. Capacity plans start at $5 per user, per month, unlocking features such as task estimate, team capacity planning, and time off.

Reviews

• “Toggl Plan offers several features that make it great for project management and team collaboration, such as visual planning, a user-friendly interface, task management, customization, and time tracking.” — Isaac, Sport Writer
  
• “Toggl Plan is thought for its intuitive interface and easy learning curve. But, it does not allow multiple assignments to one job or sub-jobs with separate activities. This can be a drawback for complex projects with shared owners.” — Ankita, Small Business Owner

Trello

From $5 per user, per month (Free plan available)

Trello is a board-based task management tool. It’s great for teams that use kanban or scrum to manage task-based projects and workflows, as well as those who value simplicity and ease of use. Trello’s premium plans also include enterprise-level security, AI, and integrations to some of the world’s most popular tools including Slack, Gmail, and Jira.

Features

• Visually manage tasks with Kanban boards and calendars
• Link file attachments and checklists to tasks
• Add due dates & custom fields to tasks
• Use Atlassian AI to create tasks and automate workflows
• Apps for Windows, Mac, and Android
• Invite guests to collaborate on tasks and projects
• Enterprise-level security with 2-factor authentication

Is Trello right for you?

Individuals/teams like Trello for its simple task management. However, other project management tools are a better option if you need project planning, resource management, or workload management features.

Pricing

The free plan comes with unlimited task cards and up to 10 boards. Paid plans start at $5 per user, per month, introducing customizations, increased storage, and guests.

Reviews

• “After five years of use, Trello remains one of the most user-friendly and visually intuitive project management tools I’ve worked with. The drag-and-drop Kanban board style makes it effortless to organize tasks and workflows, whether for solo projects or team collaboration.” – Mohammad, Co-Founder
  
• “It doesn’t have many themes to customize the dashboard, and I don’t really like that I can’t chat with my colleagues without having to pay an additional add-on.” – Morat, Web Developer

Asana

From $10.99 per user, per month (Free plan available)

Asana is a complete project management system, combining task-lists, timelines, and boards to help get work done. In recent years, it’s also evolved to include goal-setting, resource management, and Asana AI, helping you turbocharge your broader productivity. In addition, it integrates with other communication and collaboration tools, and has apps to keep you working on the go.

Features

• See the bigger picture with a complete timeline view
• Keep teams on track with intuitive task management
• Workload management for capacity planning
• Custom workflow management
• Unlimited free guests to maximize collaboration
• Automatically generate beautiful status updates
• Track at program and portfolio level too
• Bundle in time management and workload tracking to boost productivity

Is Asana right for you?

Users love Asana for its all-in-one project management power, range of features, and integrations. But, for a small team, you may find it overly complex and expensive, especially if you exceed the relatively small 100 MB storage limit on the free Personal plan.

Pricing

The free Personal plan offers the chance to collaborate with up to 10 teammates. Paid plans start at $10.99 per user, per month, unlocking access to timelines, real-time dashboards, and workload management.

Reviews

• “Asana’s transparency is a game-changer—everyone can see each team member’s progress on a project. I particularly appreciate the task dependency feature, where my tasks activate only after preceding ones are completed, eliminating the need for constant email updates to track project status.” – Alabama, Director
  
• “I’ve been in project management for over 20 years, and the job is difficult enough without adding a complex piece of software. I would rather keep it simple, I don’t need a project to learn software so I can run a project on it.” – David, IT Engineer

monday.com

From $8 per user, per month (Free plan available)

Monday.com is one of the world’s most popular project management tools, coming packed with all the features you need to manage projects, tasks, and team workloads. Built on project and task management, monday.com provides a full suite of project, program, portfolio, and reporting features, making it a great option for project teams big and small.

Features

• Manage projects and tasks using Kanban boards, tables, lists, calendars, or Gantt views.
• Ready-made project templates make it easy to get started.
• Track time spent on each task and measure productivity.
• Manage guest access with unlimited free ‘viewers’.
• Add automation to speed up workflows.
• Advanced analytics help you dive into profitability and project performance.

Is Monday.com right for you?

Monday.com is right for almost every team project out there, although paid plans start at a minimum of 3 users. This may be a dealbreaker for freelancers looking for uber cheap project management tools.

Pricing

Monday.com has a free plan for up to 2 users. Paid plans then start from £8 per user, per month, ranging up to Pro and Enterprise packages for larger teams.

Reviews

• “Monday.com tools make project management and working between sales and operations a more efficient and smoother process. I use Monday.com every day. I can easily check on progress on a project without having to wait for an update from the Project Manager. ” – Jena, VP Account Management
  
• “Monday.com’s paid plans are expensive for startups, especially compared to competitors who offer more generous discounts or freemium options. This lack of affordability feels like a missed opportunity for them to support the startup community.” – Sandy, Founder

Jira

From $7.53 per user, per month (Free plan available)

Jira claims to be the number one software development tool for agile project teams., and it’s good a pretty good case for that claim. The tool helps streamline software releases with its Issue-based design and workflows, whilst integrating with the tools developers use already, such as Confluence, GitHub, and Bitbucket.

Features

• Manage development to-do lists with bug management
• Oversee product backlogs, lists, boards, and calendar views.
• Collaborate with external guests.
• Enterprise security with IP whitelisting
• Cross-team dependency tracking and resource planning
• Automate global and multi-project tasks
• Integrates with tools like Dropbox, AdobeXD, and Figma

Is Jira right for you?

Software teams love Jira for its simple view of boards, collaborative dashboards, and bug management. However, creative and marketing teams often use other simple project management tools due to their flexibility and more engaging user interface.

Pricing

The free plan allows up to 10 users, providing you with access to features such as scrum and kanban boards, backlogs, and agile reporting. Paid plans start at $7.53 per user, per month, adding in additional storage, automation, and external collaborators.

Reviews

• “Jira’s project management tools are amazing. Their entire UI is very easy to use and visually appealing. They support both, kanban and scrum boards, which is a big win as some projects require one while others require the other. ” – Srivishnu, Developer
  
• “It is overengineered. It is hard to understand how it all ties together because it is overengineered to a point where the usability suffers. Jira should aim to be simpler.” – Siddharth, Product Lead

Microsoft Project/Planner

From $10 per user, per month (Free Planner app available with O365)

Microsoft Project has the power to manage everything from small tasks to much more complex projects. With the recent integration with Office365 Planner, there’s a simple and more advanced option for different use cases. With full MS Project, users can harness the power of dependency tracking, resource management, and forecasting to map out every step of their project journey.

Features

• Simple list, board, and calendar-based task management with O365 Planner
• Create a holistic view with timeline planning
• Task management and sub-tasks to keep teams on track
• Manage workload and project budgets with timesheet tracking
• Integrates with collaboration software like Microsoft Teams
• Utilize PowerBI for detailed reporting

Is Microsoft Project right for you?

Project managers with technical project management needs, in large corporate companies, often benefit from the power of Microsoft Project. However, for simpler projects that need collaboration, you may find MS Project too complex, opting for Microsoft’s Planner, or another tool instead.

Pricing

Microsoft Project does offer a free plan for O365 Planner, if you have an Office 265 subscription. If not, paid plans start at $10 per user, per month. with enterprise-level features such as timesheets, demand management, and Copilot AI available only in top-tier plans.

Reviews

• “It is easy to set up a Project Plan using templates provided in MS Project. Most project managers across industries understand reports/project plans generated from MS Project, whether or not they have used the software before. ” – Alex, Independent Consultant
  
• “The software is primarily designed for large-scale projects with complex requirements. For small-scale projects or those with simpler workflows, Microsoft PPM might feel overly complex and feature-heavy.” – Mohammed, Project Manager

Basecamp

From $15 per user, per month (Free plan available)

Basecamp is a design-led project management tool that’s popular with creative agencies that need to block out the noise. Basecamp simple online project management software is aimed at smaller, ‘hungier’ businesses, focusing on clean visual to simplify the project process. There’s no Gantt charts, and instead, Basecamp centers around tasks, docs, chats, schedules, and boards, to help you and the team collaborate in a way that works for you.

Features

• Manage project tasks with intuitive to-do lists, chats, and boards
• Automatically schedule events and client check-ins
• Collaborate through message boards and group chat
• Invite clients into Basecamp for instant collaboration
• Use Mission Control to keep an eye on your projects and see which are heading off track.
• Premium support ensures teams can stay working 24/7

Is Basecamp right for you?

Project managers in the creative, digital, and web spaces love Basecamp’s approach to client collaboration. Those who need more detailed project timelines, dependencies, or resource planning may find Basecamp limiting. 

Pricing

Basecamp offers a free plan which is limited to one project and 1GB data. However, the paid plan starts at $15 per use, per month, with unlimited projects. There’s also Basecamp Pro, which gives you unlimited users for just $299 per month (fixed fee) which is very cost-effective for large agencies.

Reviews

• “Basecamp has been an incredibly useful tool for managing tasks, collaborating with my team, and staying organized. The intuitive interface makes it easy to track project progress, share updates, and communicate effectively.” – Priya, Social Media Manager
  
• “While it is a good task manager, it is not the best project manager on the market. It does not make longer-term projects or process-intensive work easier, since its systems don’t have many features beyond basic task management.” – Verified User, Research

Teamwork 

From $10 per user, per month

Teamwork is another agency/client-focused project management tool, that’s great for teams focused on optimizing resources to maximize profitability. As the name suggests, the tool is all about collaboration, utilizing boards, templates, chat, automation, and client feedback to save time and effort when delivering at speed!  

Features

• Project templates to standardize project governance and speed up delivery
• Task Boards give visibility on team progress
• Keep team optimization high with workload management
• Keep track of work completed with timesheet tracking
• Intuitive dashboards to keep sight of team progress
• Retainer management for boosting client profitability

Is Teamwork right for you?

Agencies especially love Teamwork for the collaborative feature-set, timesheet management, and focus on profitability. But, for smaller teams, the tool might feel overkill with no free plan and a 3-user, $10 per person start fee.

Pricing

There is no free plan with Teamwork, just a 14-day free trial. After that, it’s $10 per user, per month to start with, with ‘Scale’ packages above $50 per user, per month for the most advanced features.

Reviews

• “I would recommend Teamwork to a friend or colleague. The Board view is fantastic for getting a clear picture of where everything stands, and the time tracking feature helps me when it comes to monthly gathering of billable hours for a project and where it stands against our estimated times.” – Brandy, Solutions Engineer
  
• “The interface is good, but not as good as I have seen with other products. It takes a little time to get used to the interface, but once you do, then it becomes easier to manage and control project tasks.” – Mark, Senior Consultant

Cascade

Pricing is by request (free plan available)

Cascade is a strategy planning platform to help you plan, execute, and track your strategy implementation. While less focused on day-to-day projects and tasks, users can create strategic plans, manage goals, projects, and KPIs, track performance with dashboards, and manage team member performance.

Features

• Drag and drop strategic planning & execution
• Manage team objectives, projects, and KPIs with ease
• Manage everyday tasks with confidence that they link back to the objectives
• Use Dashboards & Snapshots to analyze your team’s performance
• Integrate other apps brings your KPI data together in one place to drive growth & results

Is Cascade right for you?

Enterprise businesses will find Cascade useful for goal setting and executing strategic initiatives. But, for smaller teams or hands-on delivery teams, Cascade won’t have what you need to get things done.

Pricing

Cascade has a free plan for up to four users. After that, their OKR, Essentials, and Enterprise plans are on a quote-only basis.

Reviews

• “Cascade has played a huge role in getting our company aligned on project and strategy governance/management. It is easy to use and laid out in a way that makes it easy to visualize the company’s priorities.” – Charles E, Role Unknown
  
• “Cascade isn’t primarily designed to be a Project Portfolio Management software, and when we sometimes use it to that end it can become more cumbersome.” – Carson, Strategy Consultant

Zoho Projects

From $5 per user, per month (Free plan available)

Zoho’s suite of products is praised worldwide for its flexibility, customization, and ease of use – and, its project management solution is no different. Perfect for enterprise project management, Zoho Projects provides an integrated take on timeline management, alongside features for workflow automation and customization.

Features

• Track critical and dependent tasks through the timeline
• Integrate apps such as Google Drive and Slack
• Deliver on the go with the Zoho Projects app
• Track project costs with integrated timesheet management
• Large template library helps you get up and running quickly
• Zoho’s feed and chat functions make it easy for distributed teams to collaborate

Is Zoho Projects right for you?

If you already use other Zoho tools or need a highly customizable solution, Zoho Projects is a no-brainer. However, those with simpler needs might find the tool overwhelming and clunky to use.

Pricing

The free plan allows up to five users and three projects. Paid plans start at $5 per user, per month, layering in additional features such as time tracking, templates, and customization.

Reviews

• “The premium version offers a lot of features that has helped in making project management very easy. It offers a wide range of features including task management, time tracking, resource management, and collaboration tools.” – Greejith, Project Manager
  
• “So many modules have similar capabilities but you have to go to a completely separate module to find the one that was necessary for that project. I also felt that even though I could email the support team, it was not ideal in the time it took to resolve issues.” – Jessica, Customer Support

Wrike

From $10 per user, per month, billed annually (Free plan available)

Wrike combines stacks of project management functionality with a clean user interface and Klaxoon’s visual collaboration technology. This gives you everything you need to map out your project timeline, manage resources, track tasks, and incubate new and fresh ideas. In addition, it also comes with enterprise-level security features. 

Features

• See the bigger picture with Wrike’s timeline
• Manage your next sprint’s tasks with Kanban boards
• Track team capacity with resource utilization charts
• Keep your data safe with full enterprise encryption
• Use Wrike’s inbuilt whiteboard software, Klaxoon, to collaborate on ideas
• Take Wrike on the go with mobile and desktop apps

Is Wrike right for you?

Those who need a tool to cover project management at all levels will love Wrike. But with so many features, the learning curve can be steep, especially for small, inexperienced teams.

Pricing

The free plan has basic project management features for unlimited users. Paid plans start at $10 per user, per month, adding additional features, enhanced storage, and onboarding support.

Reviews

• “I’ve really enjoyed using Wrike — it’s been a smooth transition from our previous application. Like any platform, there’s a bit of a learning curve at first, but overall it’s been a great experience, and I’m a big fan of how it supports day-to-day project management.” – Abbey, Media Planner
  
• “The system is overly complex and not user-friendly, making it difficult to work with on a day-to-day basis. While the software may be well-suited to certain types of projects, in other cases it can actually complicate management and hinder progress.” – Verified User, Engineering

Workzone

Pricing is by request

Workzone is a well-rounded project management tool built for Marketing, Creative, and Operations teams. It comes with all the features you’d expect, such as project management, task tracking, timesheets, and resource management, with unlimited support helping teams to onboard to Workzone’s way of working.

Features

• Plan project timelines using Gantt charts and calendars.
• Ready-to-import project templates.
• Manage approvals and proofing with file sharing.
• Time-tracking and resource management.
• Manage resources with cross-task and cross-project dependencies.
• In-app design markups and collaboration
• SSO & MFA for large enterprise organizations

Is Workzone right for you?

Workzone gets many things right and is great for creative teams. However, its price plans may be too expensive for some teams, especially those with less than 5 users.

Pricing

Workzone’s pricing is on a request-only basis. There are three plans (Team, Professional, and Enterprise) with a 5 user minimum.

Reviews

• “Workzone’s project management platform is easy to use and setup. It is web-based which means it can be accessed from anywhere. The platform works well for organizations of all size.” – Bess, Informatics Trainer
  
• “Workzone doesn’t really align with many other online systems that allow a lot of integrations with other tools and customized reports. The tool really only works if you follow their work pattern.” – Verified User, Training

Smartsheet

From $9 per user, per month

Having evolved from an Excel-like interface, Smartsheet offers a range of project management features such as timeline planning, resource management, and task tracking. It integrates with many household names, has powerful reporting, and boasts that teams can get up and running 60x faster thanks to their project templates.

Features

• Map out each project phase with the timeline plan
• Create all-in-one dashboards to see progress at a glance
• Keep a view of tasks with Smartsheet’s boards
• Deliver what matters through comprehensive resource management
• Track team costs to avoid going over budget
• Use project templates to get up-and-running instantly
• Scale to project, program, and portfolio level

Is Smartsheet right for you?

If you’re looking for a project management platform, with a familiar Excel-style interface, Smartsheet is definitely worth a look. Although, many features require more expensive plans, and may lead to increased training and onboarding costs, too.

Pricing

Smartsheet doesn’t offer a free plan. Their ‘Pro’ plan starts at $9 per user, per month, with higher plans including more features, unlimited guest access, and increased storage.

Reviews

• “Workzone’s project management platform is easy to use and setup. It is web-based which means it can be accessed from anywhere. The platform works well for organizations of all size.” – Bess, Informatics Trainer
  
• “Workzone doesn’t really align with many other online systems that allow a lot of integrations with other tools and customized reports. The tool really only works if you follow their work pattern.” – Verified User, Training

Kanban Tool

From $6 per user, per month (Free plan available)

Kanban Tool is a lightweight project management system, designed specifically, for teams that use the Kanban methodology. Armed with an AI-assistant, time tracking, reporting, and team analytics, it blends simplicity and productivity to help team’s turbocharge their deliveries.

Features

• Manage all of your tasks with Kanban boards
• Monitor progress and cumulative flow with dashboard reports
• Use the AI-assistant to instantly build tasks and checklists
• Track time spent on tasks
• Reports on team productivity, cumulative flow, and cycle time

Is Kanban Tool right for you?

If you’re managing simple projects using Kanban, this is the perfect tool for you. But, if you need more than just boards, or your team is growing, other tools may be more suitable.

Pricing

The free plan comes with two boards and two users. Paid plans start at $6 per user, per month, growing to unlimited users, file storage, and time tracking as you progress further up the tiers.

Reviews

• “Kanban Tool has all the features of a kanban, while keeping it simple. It is not bloated with screens and buttons that make it hard to find what we want.” – Daniel, Engineering Researcher
  
• “No integrations – it would be a plus to push tasks to Kanban Tool e.g., from MS To-Do list.” – Charles, Operations Manager

ProWorkflow

From $18 per user, per month

ProWorkflow is all about making collaboration easy – especially, for remote teams. It comes with tasks, timelines, and timesheet management. In addition, ProWorkflow also integrates with many finance systems to manage project’s, generate invoices, and manage client relationships.

Features

• Timelines, Gantt charts, and Kanban boards give a holistic end-to-end view
• Keep track of progress with task management
• Use workload/resource management keeps the teams ticking over
• Track expense and materials by client or project
• Communicate with your team, clients, and contractors in one central space.

Is ProWorkflow right for you?

If you want project management functionality with a focus on time, cost, and resource tracking, ProWorkflow is a great choice. But, for a better UI/UX, or for those on a budget, may have to look elsewhere.

Pricing

ProWorkflow does not offer a free plan. Paid plans start at $18 per user, per month rising to $27 per user, per month for advanced customization and storage options. There’s also a quote-only enterprise package for dedicated support and advanced SLA’s.

Reviews

• “Over the course of 10+ years, I’ve managed thousands of projects, varying in scope and complexity. And in that time, I’ve tried several different project management softwares. ProWorkflow is hands-down the best. It’s incredibly easy to use, packed full of features, and priced right.” – Steve, Co-Founder.
  
• “There are functions of the software that do not have much intuition, the tools to use to finish a job are not always at first sight, and forces you to find the place of the tool, which makes you lose valuable time.” – Verified User, Engineering.

Workfront (Adobe)

Contact for pricing details

Tailored for marketing and creative project teams, Workfront gives you the tools to plan, deliver, review, approve, and track projects. It comes with features such as timelines, task management, and resource utilization features, as well as a number of out-the-box integration options.

Features

• Project and program visibility with a timeline
• Keep track of the deliverables through task management
• Prioritize projects with strategy management functionality
• Collaborate and approve creative designs through to sign-off
• Configurable dashboards bring key project metrics to life

Is Workfront right for you?

If you’re planning marketing or creative projects, or you already use the Adobe suite, Workfront is a great choice. Given Workfront is part of the broader ‘Adobe for Business’ platform, it’s unlikely to be a viable option in isolation.

Pricing

Pricing is available upon request, with three tiers to choose from: Select, Prime, and Ultimate.

Reviews

• “What I like most about Workfront is how practical and complete it is for project management. Its structure makes it easy to organize tasks, assign responsibilities, and track progress, which improves teamwork and optimizes delivery times.” – Armando, Business Analysis
  
• “Workfront is great for EITHER project management OR project finance tracking. When you try to make it do both, it really struggles. If you take steps to make the finances accurate, you mess up the project plan structure.” – Ricky, Program Manager

Podio

From $11.20 per user, per month (Free plan available)

Podio offers an all-in-one platform for managing your project workflow. Project management is delivered via integrated task management and board functionality with beautiful reports configurable on the dashboard. You can also deliver on the go with the Podio app. 

Features

• Integrated task management to keep track of deliverables
• See overall team progress with Boards
• Create beautiful dashboard reports and share them with your team
• Stay in sync with social collaboration and messaging 

Is Podio right for you?

If you’re a fan of other Citrix products or need to integrate with their other products, Podio is an easy choice. However, those with enterprise-level project management needs may find the functionality limited. 

Pricing

Podio offers a free plan for up to five users. Paid plans start at $11.20 per user, per month rising to £19.20 per user, per month for the most premium features.

Reviews

• “Our company is using Podio for last 8 months for managing tasks and people in our project without even coding. We were able to customize automation according to our needs, and it is in our budget – best thing ever.” – Radhika, Digital Marketing
  
• “I can get a variety of tools and features, but it lacks basic functions like a time tracker. I find it slow sometimes. I think app performance needs improvement, especially for graphic-intensive work.” – Suryansh, Marketing Specialist

TeamGantt

From $39 per user, per month (Free plan available)

TeamGantt makes end-to-end project planning a breeze. As the name suggests, the tool is fully focused on the Gantt Chart format, with it easy and simple to see end-to-end project plans in one place. In addition, you also get task management, portfolio management, and project template features, with integrations to apps you already use.

Features

• Easily drag and drop your project plan with timelines
• Drill down into deliverables with task management
• Manage team capacity with resource management
• See the bigger picture with intuitive reporting dashboards

Is TeamGantt right for you?

If you’re planning long-term, dependent projects as part of a portfolio, TeamGantt is the perfect tool. However, it may be a bit too expensive for smaller teams.

Pricing

TeamGantt offers a free-forever plan for up to three people, one project, and 60 tasks. Paid plans start at $39 per user, per month, offering unlimited tasks and collaborators, and up to 20 projects per manager.

Reviews

• “TeamGantt gives me a compact, simple and very easy to use platform that offers significant functionality and tremendous collaborative applications for team management.” – Roy, Quality Assurance
  
• “I was searching for a solution that had a Gantt Chart in Trello so that I could keep everything in one place. But, updates to the chart are slow to load, and you have to flip between two systems to make certain changes.” – Verified User, Construction

Planview AdaptiveWork

Contact for pricing details

Planview AdaptiveWork (formally, Clarizen) empowers teams of all sizes to manage any type of work, streamline workflows, and respond to change in real-time. With a strong focus on demand and portfolio management, it helps large projects departments get all of their information in one place to enable portfolio management, capacity planning, and reporting.

Features

• Create detailed project plans with tasks, milestones, and dependencies
• Oversee real-time resource management
• Configure workflows and alerts for key project activities, risk, and updates
• Detailed financial reporting helps manage budget at an enterprise level

Is AdaptiveWork right for you?

If you’re running complex, data-driven projects, or you’re monitoring a large project portfolio, AdaptiveWork is a good choice. But, for smaller teams or those that need more user-friendly task management, AdaptiveWork will feel overly complex.

Pricing

Pricing is available upon request across AdaptiveWork’s two tiers; Enterprise and Unlimited. There are also additional objects available on-demand to create a truly bespoke solution.

Reviews

• “Available with plenty of unique and rich features for creating and managing your projects. Keeping track on all your ongoing projects through this software. It can be used for multiple organizational tasks for creating and managing various project portfolios.” – Mukul, Web Developer
  
• “Almost nothing works well out of the box; many processes are completed outside of the tool and then entered into the tool. The support for the product is lacking; with Clarizen being bought by Plainview, there are different growing pains.” – Verified User, Law

ClickUp

From $7 per user, per month (Free plan available)

In recent years, ClickUp has become one of the world’s most popular all-in-one workflow tools. For project management, it has all the core features you’d expect, such as timeline planning, task management, and chat. Alongside this, it’s also packed with resource management, collaboration, and workflow features to enable teams of all shapes and sizes to work together.

Features

• Manage the bigger picture with timeline planning
• Integrated task management to keep the teams on track
• Plan your next wave with task boards
• Collaborate instantly with baked in Docs and team chat
• Integrate with household names such as Slack, Google, and MS Teams

Is ClickUp right for you?

If you’re looking for a range of features, ClickUp offers something for everyone within a sleek UI. On the other hand, those with more targeted requirements may find ClickUp too complex. 

Pricing

The free plan comes with unlimited users and unlimited tasks. Paid plans start at $7 per user, per month adding in additional storage, collaboration features, and resource management.

Reviews

• “Our team loves ClickUp! Myself and one of our Account Managers in particular. Like any project management system, it takes some planning and set up (to ensure your team is using it the same way across the board) but, once you’ve got your core needs in place, it’s very easy to use and customize.” – Brittany, Technical Project Manager
  
• “Some of the functionality is a little bit hidden. A reply to an email is displayed as a tiny word under the recent email, which isn’t obvious. I could easily miss something important. The activity and detail panels were confusing at first, and I’d prefer to see all information up front, rather than toggling between two tabs.” – Verified User, Marketing

ActiveCollab

From $8.00 per user, per month

ActiveCollab is the perfect tool for agencies and consultancies that need to get their teams together in one place to produce great work. It blends project management features, with invoicing, communication, estimates, and workload management to help billable teams optimize their work across clients.

Features

• Map out the project with timeline planning
• Task management helps keep each deliverable on schedule
• Workload management tracking ensures no team is ever overworked
• Invite and collaborate with unlimited clients directly in ActiveCollab
• Invoice clients for work completed and track expenses as projects progress

Is ActiveCollab right for you?

If you need a project management tool that focuses on getting work done in an agency environment, ActiveCollab could be for you. But, those with enterprise-level needs, or those in different sectors, needs may find the tool limiting.

Pricing

ActiveCollab does not offer a free plan. However, the paid plans start at $8 per user, per month for most teams. If you’re a business of 100+, pricing drops to as little as £3 per user, per month on a custom arrangement.

Reviews

• “ActiveCollab is a platform specifically designed for the planning, execution, and monitoring of all types of projects that require a workflow that produces visibility for all team members, in addition to managing information related to budgets, execution times, deadlines in which each task must be accomplished, and much more.” – Jose, Project Manager
  
• “Tasks can be assigned to only one person (though you can add watchers/subscribers). There’s a lot of manual processes that make this system way more cumbersome than project management should be.” – Verified User, Marketing

Redmine

Free self-hosted version

Redmine is different from other tools on this list. This open-source tool offers timeline management, issue management, and task management features. However, as you’d expect from a community-based offering, Redmine has an outdated user interface.

Features

• Manage timelines with Gantt charts
• Keep track of the team’s progress with task management
• Create a single source for document and file management
• Integration with source code management tools such as GIT and SVN

Is Redmine right for you?

If you’re comfortable with installing and maintaining open-source tools, Redmine is definitely worth a look. However, it has a dated UI, which most teams may not enjoy. 

Pricing

As an open-source tool, Redmine is committed to being free forever to its community of members and contributors.

Reviews

• “Redmine tool is used for bug , incident or to track particular task in your project. It is really user friendly and we can manage our multiple issues and track bugs, system defects in this tool.” – Poola, Technical Analyst
  
• “Out-of-the-box Redmine’s user interface can seem very bland and the learning curve to configure the software can be quite steep, so some learning and adaptation is required before you can start using the software.” – Marco, Product Lead

Paymo

From $5.90 per user, per month (free plan available)

Paymo offers an affordable project management software to manage client work, track time, send invoices, and measure profitability. Aimed at small businesses, it offers a lightweight, visual-led project management capability, that helps teams run projects from first client engagement, through to invoicing.

Features

• Plan ahead using Paymo’s project timelines
• Task management features help keep the team ticking over
• Keep everyone at optimum capacity with workload management
• Track time on tasks with in-build time tracking
• Bill clients directly from the platform with integrated invoicing
• Unlimited storage place means you can keep all work in one place

Is Paymo right for you?

If you need a well-rounded tool for tracking, delivering, and billing projects, Paymo is a great choice. But, if you need more advanced project management, you may find Paymo lacking in depth once you scratch the surface.

Pricing

Paymo has a free plan for unlimited users that’s limited to 5 clients, and 10 projects. Paid plans start at $5.90 per user, per month, layering in project templates, time tracking, guest access, and Gantt charts.

Reviews

• “I like the way Paymo has been designed. With its straightforward menu sidebar, it’s easy to access everything your business needs quickly and easily. From adding users or managing subscriptions at the click of a button, to creating tasks in the ‘Project’ tab.” – Jamie Lee, Sales Manager
  
• “It’s simple, intuitive to use, I can imagine it will suit a small team really well. But lacks several key features, compared with its alternatives, and it is not customizable at all.” – Verified User, Consulting

Epicflow

From $22.50 per user, per month

If you need data-driven project management at scale then Epicflow might just be the tool for you. It combines timelines, task management, and boards. Plus, it comes with reports to identify bottlenecks in your project schedule. 

Features

• Monitor overall progress with project timelines
• Keep actions on track with task management
• Task boards help give a visual view of any blockers
• Resource & competency planning ensures you have the right people on the right projects
• Leverage AI-powered data to identify bottlenecks and predict “what-if” scenarios

Is Epicflow right for you?

If you’re looking to drive projects through data insights, Epicflow will allow you to harness the power of your data. However, those looking for simplicity, or those on a tight budget, may find Epicflow is more than they need.

Pricing

Epicflow doesn’t have a free plan. Pricing starts at $22.50 per user, per month, with an Enterprise package for those running more than 50 projects.

Reviews

• “I’m a project manager at an outsourcing company, and I’ve been a confident Epicflow user for more than five years. The tool helps me easily resolve most project management challenges and simplifies my daily routine.” – Ekaterina, Project Manager
  
• “To get the real value, Epicflow requires my project information to start working, like tasks and their dependency network, a rough estimate of each task, a resource group assigned to complete the milestone, and project and milestone deadlines. The input data must be compatible with the Epicflow system.” – Andrey, Project Manager

Orangescrum

From $7.99 per use, per month (free plan available)

Orangescrum is a simple and clean, agile project management app. It comes with task management, resource management, project budgeting, and bug tracking features, with dedicated features for those working in a Scrum-based framework.

Features

• Plan iterations ahead with timeline views
• Manage the details of the current sprint with task management
• Boards help you optimize and track project flow
• Keep team member’s capacity consistent with resource management
• Collaborate inside Orangescrum with chat and document sharing
• Time tracking and smart reporting helps you measure team productivity

Is Orangescrum right for you?

If you’re operating in an agile software environment, Orangescrum has some tailor-made features for your projects. On the other hand, if you’re delivering waterfall projects at scale, Orangescrum might not meet your needs.

Pricing

Orangescrum ‘Work’ and ‘Agile’ both have a free plan for one user. After that, the Premium plan is $7.99 per user, per month for a minimum of 5 users.

Reviews

• “Very easy to setup and use. Configuration is very simple and ready to use. Small in size and takes less time to install. Has provision to add snapshots and custom templates. It supports Scrum and Kanban methods.” – Anish, Role Unknown
  
• “Speed can be improved further. Interface can be made more attractive.” – Anirban, Small-Business CEO

Tempo (Formally LiquidPlanner)

From $15 per user, per month

Formally LiquidPlanner, Tempo provides a flexible, scalable strategic portfolio management platform designed to bring alignment, visibility, and adaptability to every level of your organization. It has less of a focus on day-to-day task management, and instead, aims to give a portfolio-level view on all of your projects, to aid capacity planning, risk management, and strategic alignment.

Features

• Integrate with other project management tools to create a strategic view
• Use predictive scheduling to forecast capacity and resource demand
• Build roadmaps that align with strategic objectives.

Is Tempo right for you?

If you’re looking for a portfolio management tool to bring your other project information together in one place, Tempo could be a good choice. But, if you need traditional task-based project management, Tempo will be too high-level.

Pricing

There’s no free plan for Tempo. Paid plans start at $15 per user, per month, rising to $42 per user, per month for the most powerful enterprise portfolio management features.

Reviews

• “The price of the program might be high. Although Tempo includes a few different pricing alternatives, the most used ones are incredibly expensive. For startups and smaller companies, this could be a barrier.” – Satyam, Small Business Owner
  
• “The user interface is nice, clean and user-friendly, which makes it easy for teams to begin with making and handling roadmaps. This feature is especially useful for customers with different levels of technical knowledge” – Ruby, Marketing Manager

ProofHub

From $45 per month flat fee

Proofhub provides a clean collaborative environment to help teams get their work done faster. Bringing together Gantt timelines, task management, document collaboration, and much more, Proofhub claims to put everything you need in one place! 

Features

• Create Gantt chart timelines for project overviews
• Manage individual tasks to keep the team moving
• Collaborate on documents and approve changes
• Time tracking helps accurate bill project time

Is ProofHub right for you?

If you need a central tool for collaborating on project work, Proofhub should definitely be on your list. Plus, it also comes with proofing features for creative projects. However, it doesn’t have a free plan.

Pricing

ProofHub doesn’t offer a free plan. Paid plans start at $45 per month for unlimited users running 40 projects. For unlimited projects, the price rises to $89 per month flat fee.

Reviews

• “I use ProofHub because it keeps things simple and easy for me. It brings all I need to manage the work of my remote team in one place: projects, documents, team communication, and tools.I can easily create projects, add tasks, and assign tasks to team members.” – Ashok, Administration
  
• “Some of the user interface isn’t as intuitive as expected or desired. The email notifications also seems to be spotty at times.” – Verified User, Marketing

Celoxis

From $25 per user, per month

Celoxis should definitely be on your list if you’re managing enterprise projects with a strong lean towards data & analytics. Alongside timeline, task, and board management, Celoxis brings together features to monitor risk, issues, and resource management. You can also customize dashboards as well as integrate with your favorite tools, such as Slack.

Features

• Manage project timelines for a complete overview
• Keeps deliverables on track with task and board management
• Manage project risks and issues all from one place
• Customize fields, objects, and workflows to suit your processes
• AI-driven insights help you plan projects, spot risks, and make decisions

Is Celoxis right for you?

If you’re delivering in the enterprise space, Celoxis is a great option to support larger project teams that need detailed insights. However, for simpler needs, you may favor a lighter, cheaper tool. 

Pricing

There is no free plan with Celoxis, but paid plans start at $25 per user, per month. For additional features such as client access, portfolio management, and APIs, prices rise to $35 or $45 per use, per month.

Reviews

• “Since I started using Celoxis, plannning, tracking and managing tasks has become easy. My projects stay organized and on track, and I can handle more projects faster and with precision. Its Gantt chart helps with graphical representation of my tasks progress and cost, which has really made my work easier.” – Oscar, Developer
  
• “Cluttered Interface can be improved as it is something which often confuses new users and also makes it hard for new users to navigate, thus increasing the learning curve” – Akshay, Software Developer

ProjectManager

From $14 per user, per month

As a central hub to manage tasks, timelines, and reports, ProjectManager puts everything project teams need all in one place. With integrations into tools such as OneDrive and Salesforce, it’s no wonder ProjectManager is trusted by big enterprises worldwide such as NASA, McDonalds, and Siemens.

Features

• Plan end-to-end with Gantt timelines
• Keep track of tasks with project kanban boards, Gantt charts, and lists
• Create intuitive reports directly from the dashboard
• Bring projects together into enterprise-level portfolios
• Integrate with tools such as Office, Slack, and many more

Is ProjectManager right for you?

ProjectManager hits the sweet spot for projects big and small although those on a limited budget might want to consider a tool that offers a free option.

Pricing

ProjectManager doesn’t offer a free plan, but the paid plans start at $14 per user, per month with Team, Business, and Enterprise plans available.

Reviews

• “The user interface is simple to use and easy to communicate to others. It has a great team environment to get adherance to the usual project management activities. It has a dashboard and report that can be easily used so can be powerful for managing projects.” – Adam, Small Business Owner
  
• “The app works very well on a computer, but using it on a mobile device is not as comfortable.” – Jay, Project Manager

Kantata

Quotes available upon request

Kantata, (formally Mavenlink) is a full-service productivity tool, with a focus on resource, financial, and project management. For projects specifically, it offers all the features you’d expect to create and manage tasks, with an enhanced focus on reporting and portfolio management.

Features

• Keep track of the big picture with timelines
• Task and board management keep action logs up-to-date
• Ensure team capacity is optimized with resource management
• Get a holistic view of your portfolios, with detail risk and resource analysis
• Automatically generate and schedule beautiful reports

Is Kantata right for you?

Kantata is a great tool for enterprise looking for a holistic view of projects, portfolios, finances, and risks. But, given its enterprise focus, it’s unlikely to fit or be cost-effective for smaller teams.

Pricing

Pricing is available upon request based on your company/team size.

Reviews

• “Kantana is simple, useful and efficient. Other project management applications are bloated with a multitude of features that encroach on the UI and ultimately slow you down as you navigate around them trying to find the features you actually want to use.” – Kenny, Staff Consultant
  
• “What I dislike about the Kantata is the lack of enough two-way system integrations with QB Online and other systems. This creates several manual processes in our company and increases the cause of human error to financial manage project budgets with our clients.” – Vincent, COO

Zenkit

From $8 per user, per month (Free plan available)

In recent years, Zenkit has evolved to become a great full-service project and work management solution. Whether it’s through kanban boards, Gantt charts, or mindmaps, it offers several ways for teams to track, manage, and collaborate on project tasks without the bloat of more complex tools.

Features

• Plan and monitor tasks with Zenkit’s boards
• See the bigger picture with Gantt timelines
• Create a team wiki to keep information stored centrally
• Collaborate on new ideas and designs using built-in mindmaps
• 2 Factor Authentication helps keep data secure

Is Zenkit right for you?

If you’re looking for flexibility in how you collaborate, Zenkit is lightweight and easy to get started with. But, bigger teams might find the tool limiting.

Pricing

The free plan (Personal) is great for individuals and small teams. Paid plans start at $8 per user, per month, unlocking features such as Gantt charts, custom fields, and SSO.

Reviews

• “For solo projects and task management (I haven’t evaluated it for group productivity), Zenkit is best-in-class. It has a formidable array of features that are not found in any other SMB app.” – Brookes, Consultant
  
• “Zenkit’s data storage limits are relatively low. And the mindmap representation is a bit different from what one’s used to finding in mind mapping-related software, but this seems to be mostly due to web components limitations.” – Suraj, Senior Engineer

nTask

From $3 per user, per month

If simple and clean collaboration is what you need, nTask is a great tool to consider. Combining a range of features for managing timelines, task management, team organization, and nTask has most of the project management boxes ticked at a very inviting price point.

Features

• Track tasks with timelines, boards, and calendars
• Risk and issue management for enterprise-level projects
• Smart search and filtering help to find what you need
• Keep sight of budgets with time and resource tracking

Is nTask right for you?

nTask is a simple, budget-friendly project management tool that’s great for teams looking to boost their productivity. If you need large-scale portfolio management, nTask might not be enough.

Pricing

There is no free plan, but paid plans start at just $3 per user, per month. If you want to add unlimited projects or integrations, you might need to opt for the $8 per user, per month ‘Business’ plan.

Reviews

• “nTask fits perfectly for medium-sized and enterprise companies which are fond of teamwork. This communicating tool stands out with its agile methodologies. It helps in managing the data and organizing the tasks to be done at a specific time.” – Oberon, Director Talent Acquisition
  
• “The interface is not very intuitive and i found myself preferring other solutions or excel to this one as its not as easy to preview the information.” – Diego, COO

ZenTao

From $39.90 per year (free, open source verion available)

ZenTao is the perfect tool if you’re delivering projects and products at scale using Scrum. It utilizes task and board management to help you keep track of your sprints, with a strong lean towards agile software teams that also manage releases and bug-fix management. As an open-source product, there’s a huge community presence and numerous resources to support onboarding.

Features

• Keep track of sprint deliverables with board and task management
• CI management and integration with tools such as GIT & Jenkins
• Customizable and exportable reports
• Resource management functionality including holiday/sickness tracking

Is ZenTao right for you?

If you’re delivering purely using Scrum, ZenTao is tailor-made to help you deliver faster. On the other hand, it’s not very useful for non-software project teams.

Pricing

There is a limited open-source solution from ZenTao which is free forever if you self-host. More powerful, Cloud-based plans start at $39.90 per user, per year.

Reviews

• “Zentao is the best Project management tool. Currently i’m using the community edition for my professional work, which is free and open source tool for daily work. Its best feature is time tracking for my international project and side by side document management.” – Tanushree, Cyber Security Analyst
  
• “Some of the additional features are not so intuitive or easy to find. Some members of our team are not as receptive to how great of a tool this is because they haven’t unlocked its true potential.” – Florin, iOS Developer

Targetprocess

Pricing details available on request

Targetprocess supports the adoption and delivery of agile methodologies across the team. It comes with flexible task, timeline, and board management features. In addition, it also offers reporting features at both program and portfolio levels.

Features

• Timeline planning helps give a high-level project/program view
• Task and board management keep teams on track
• Pre-built configurations match any delivery framework
• Report on progress at project, program, and portfolio level
• Integrate with tools such as BitBucket, Jira, and Rally

Is Targetprocess right for you?

If you’re delivering agile at scale, Targetprocess is there to support your team’s end-to-end journey. On the other hand, for small teams, Targetprocess is an overkill. Plus, it has a steep learning curve. 

Pricing

Pricing for Targetprocess is only available on request with a bespoke solution created based on your business requirements.

OpenProject

From $5.50 per user, per month with a minimum of 5 users (Free self-hosted version)

If you’re looking for an open-source product with an edge, OpenProject is definitely worth a look. By combining tasks, timeline, and board management, OpenProject creates an environment that’s perfect for collaboration. In addition, it also has features for time tracking and bug management. Plus, there’s a mobile app to keep you delivering on the go.

Features

• Timelines give a holistic overview of project performance
• Tasks and boards help teams stay on top of the detail
• Dedicated cost, time, and budget management features
• Configurable Wiki for documenting and sharing processes

* Not available in the free plan.

Is OpenProject right for you?

If you want a completely free, enterprise-grade project management tool, OpenProject is a good choice. On the minus side, you’ll have to manage the installation and maintenance on your own. However, if you can stretch your budget just a bit, a hosted version of OpenProject is available too.

Pricing

As an open-source product, OpenProject’s Community Edition is free forever. On the other hand, paid hosted plans start at $5.50 per user, per month (or $4.58 per user, per month, when billed annually).

Redbooth

From $12 per user, per month

Redbooth’s focus is on helping teams communicate better to deliver great projects. Project activity is tracked across tasks, boards, and timelines. In addition, direct integration with Zoom makes it easy to connect with team members.

Features

• Keep teams on track through timelines, boards, and tasks
• Speed up task allocation with Redbooth’s ‘Smart’ taking engine
• Built-in file sharing and conversations to boost collaboration
• Understand team workload* with productivity reports

Is Redbooth right for you?

If you’re looking for a simple tool to manage simple projects whilst collaborating with the team, you’ll love Redbooth. If you need to manage larger projects, the functionality may be lacking for you.

Pricing

Redbooth doesn’t offer a free plan. Paid plans start at $12 per user, per month and include unlimited workspaces, time tracking, and HD video meetings. If you want a cheaper deal, annual upfront prices drop to $9 per user, per month.

MeisterTask

From $4.19 per user per month, billed annually (free plan available)

MeisterTask is primarily a task management software for teams. However, it does allow you to group tasks into projects. Plus you can also track tasks on a Kanban board or a Gantt timeline.

Features

• Track task progress using Kanban boards and timelines.
• Create custom workflows and automate repeating workflow tasks.
• Add custom fields and file attachments to tasks.
• Accurately track billable hours with time tracking.
• Get a detailed overview of a project with reports and dashboards.

Is MeisterTask right for you?

MeisterTask is a budget-friendly task management tool. If you’re strapped for funds, it may be the right tool for you. On the other hand, you’re billed annually. So, you’re locked in for a year.

Pricing

MeisterTask’s free plan allows you to manage up to 3 projects. Paid plans range from $4.19 – $10.39 per user per month. However, you’re billed annually. And you don’t get a lot of project management features until you upgrade to the highest plan.

Planview

Contact for pricing details

Planview is an enterprise project management tool. It comes with all the features you need to manage projects across your business.

Features

• Create a strategic roadmap for your entire business.
• Manage individual projects or an entire portfolio of projects.
• Plan resources better with an integrated Gantt capacity view.
• Balance resource capacities across the entire project portfolio.
• Make data-driven decisions with comprehensive reports.

Is Planview right for you?

For strategic, enterprise project management Planview may be the right tool. There’s no way to try your hands on Planview before you buy it. However, you can request a demo.

Pricing

Planview does not provide pricing information on its website. However, you can request a demo and a price quote.

Todoist

$4 – $6 per user per month (free plan available)

Todoist is very similar to MeisterTask. It’s primarily a task management tool. But, you can group tasks into projects.

Unlike MeisterTask though, Todoist focuses on one thing, i.e. task management, and does it well.

Features

• Capture, prioritize, and track tasks and sub-tasks.
• Get notified when people post comments or update tasks.
• Collaborate on tasks using comments.
• Get daily progress with color-coded charts.

Is Todoist right for you?

If you’re looking for a project management tool, Todoist might disappoint you. However, it’s a fantastic day to day checklist to get things done with your team.

Pricing

All plans in Todoist come with project and people limits. The free plan is limited to 80 projects for up to 5 people in each project. Paid plans range from $4 – $6 per user per month.

Upgrading to a paid plan gets you more projects and people limit. Plus you get more features like collaboration, reports, and charts.

Taskworld

$13 – $30 per user per month

Taskworld is a project management tool with task management and collaboration features. With Taskworld, you can manage projects using Kanban boards.

Features

• Manage projects and tasks using Kanban boards.
• Track time spent on each task.
• Collaborate using file attachments and team messaging.
• Visualize project progress using timelines and reports.

Is Taskworld right for you?

Taskworld has a lot of task management and collaboration features. However, it lacks planning features. Also, some reviewers have complained about its steep learning curve. If you’re looking for something simple to manage tasks, Taskworld may not be for you.

Pricing

Taskworld does not have a free plan. However, it does have a free trial period. Paid plans range from $13 – $30 per user per month and need at least 2 users.

Sciforma

Contact for pricing details

Sciforma is an enterprise project management tool. It comes with everything you need to manage projects and project portfolios.

Features

• Demand management tools to help you understand and anticipate resource requirements.
• Translate strategic organization initiatives into projects and activities.
• Create work breakdown structures to manage projects and tasks.
• Time and expense tracking.

Is Sciforma right for you?

Scirforma works for enterprise users. However, for small teams and projects, it’s overkill.

Pricing

Scirforma’s website does not provide any pricing details. You need to contact them to request a demo and a price quote.