9 Best Time Blocking Apps for 2025 (Free and Paid)

Scattered and unstructured schedules used to rule my life. I juggled tasks, missed deadlines, wasted time, and ended each day feeling frustrated.

As a creative, that was not only frustrating but also eating away at my business and making it hard to grow. But…everything changed when I discovered time blocking. I quickly learned how to reclaim my time, better balance work and pleasure, and even carve out some time for a little guilt-free scrolling.

Using one of these nine time blocking apps, you too can whizz through your to-do list with room to breathe at the end of it all. 

The best time blocking apps at a glance

Tool	G2	What is It?	Best For
Motion	4.0	A dynamic scheduling tool that optimizes your day in real time	Professionals and teams looking for AI-driven time management
TickTick	4.6	A versatile task manager with built-in time-blocking features	Individuals who want a blend of simplicity and functionality in task management
Sunsama	N/A	A daily planner that combines tasks, calendar events, and priorities in one place	Professionals who need to align daily tasks with long-term time management goals
Toggl Track	4.6	A time tracking tool that offers insights into productivity patterns	Freelancers and teams who want to understand and optimize their time usage
Todoist	4.4	A powerful task manager that helps you organize work and life	Anyone looking to manage tasks efficiently with helpful reminders and due dates
Clockwise	4.7	An intelligent calendar assistant that optimizes your schedule for focused work blocks	Professionals and teams in need of automating their scheduling
Planyway	4.4	A team calendar and timeline for Trello and Jira users that facilitates time blocking	Users who manage projects and tasks directly in Trello or Jira
Morgen	5.0	A tool that integrates all your calendars and tasks in one interface for better time management	Individuals who juggle multiple calendars and platforms
Google Calendar	N/A	A widely accessible calendar app that supports straightforward time blocking	Anyone looking for a simple and integrated way to plan their day

What is time blocking?

Time blocking is a time management technique in which you dedicate specific time slots in your calendar to different tasks or activities.

It’s not to be confused with the slightly stricter timeboxing, which requires you to complete a task within a given timeframe. Time blocking reserves time for specific activities but allows you to complete them across several sessions.

Apps make this process a lot easier, giving you a clear visual of ​​your task list and time window. That way, you know exactly how far along you are, how much time you need for each task, and what you can realistically get done in time.

Here are some more time blocking benefits:

• Reduces procrastination: Time blocking overcomes the urge to put things off (we’re looking at you, procrastinators), making you more likely to start and complete tasks on time.
• Improves focus: It encourages single-tasking by assigning a specific task to a particular time block, which can improve your deep work concentration and productivity.
• Minimizes multitasking: Time blocking curbs the temptation to juggle back and forth between tasks, reducing the cognitive overload and burnout that come with trying to multitask.
• Promotes work-life balance: Daily planning allows you to deliberately carve out time for free time and self-care, ensuring work doesn’t infringe on your personal life.
• Ensures you’re realistic: Time blocking highlights how long tasks actually take so you can better plan your deadlines and schedule tasks.

Time blocking can be adapted to various work environments and personal routines—whether you’re a freelancer or have too many team members to count.

For instance, consulting firms and marketing agencies can allocate specific time slots for client meetings, research, and content creation. Then, you have internal teams like HR and IT who might want to dedicate blocks of time to tasks such as employee relations, system maintenance, and project development. 

Plus, time blocking isn’t just for work — you can also carve out time for exercise, family, and hobbies.​​

How I evaluated each time management app

No two apps are made equal, but I created this list of the best time blocking apps based on the following criteria:

• Calendar integrations: The ability to integrate your favorite calendar app makes synchronization across all devices and platforms a breeze — a must for any time blocking app.
• Task management: Robust task management features mean you can stay on top of your to-dos and prioritize tasks like a pro, all within the app.
• Ease of use: A user-friendly interface means you’ll be navigating the app with no learning curve, encouraging you to stick with it and boost your productivity.
• Calendar view: A good time blocking app offers plenty of different views, whether you like looking at a calendar or timeline or need to see your monthly or daily schedule.
• Customization options: Just as no two apps are equal, neither are two users — customizable features cater to your unique preferences and workflow.

An in-depth overview of the best time blocking apps

Motion

📌 Motion ​​is an AI-powered time blocking app that integrates with your calendar to prevent any scheduling conflicts.

Motion simplifies your scheduling needs thanks to its AI-powered time blocking features. By integrating a calendar that distinguishes between personal and work activities, Motion makes sure tasks are auto-scheduled without any conflicts, improving your operational efficiency.

It comes with a “booking page” feature to create a page and schedule meetings. From that page, send a link to others who can book time based on your availability. This way, appointments will auto-populate into your calendar without overlapping with other tasks.

If you’re looking for a time blocking app with great reporting features, Motion might fall short. It can also be pricey for individual users and has fewer team collaboration options than competitors.

✅ Pros

• Auto-schedule meetings
• Integrates with popular calendar apps
• Powered by AI

❌ Cons

• Team collaboration features are subpar compared to most other time blocking apps
• Pricier than competitors
• Doesn’t have advanced reporting capabilities

Plan	Cost	Details
Individual	From $19/month for one user	Includes booking site pages and templates
Business Standard	From $12 per user/month	Supports teams of 20 users or less and includes project workflow automation for 10 concurrent workflows
Business Pro	Pricing available upon request	Supports teams of 20+ users looking for unlimited workflows and API access

G2: 4.0 (93), Capterra: 4.3 (47)

TickTick

📌 TickTick is a productivity app with time blocking features that allow users to dedicate focus time to their most important tasks.

TickTick excels at organizing tasks and planning time effectively. Its features align with the Getting Things Done framework, which encourages you to free up your brainpower by storing all your work information in an external source (like an app).

It integrates with other essential tools (Outlook, Slack, Gmail), but its strength lies in its task prioritization and varied viewing options. This way, critical tasks won’t slip by when you’re mapping out your daily schedule. 

TickTick doesn’t have any built-in time tracking or time reports. However, knowing your time habits and how long each task takes is enough to improve your time management. Their Premium version allows you to record how long each task takes manually.

✅ Pros

• Intuitive interface
• Ability to organize tasks based on set criteria 
• Affordable paid plan as well as a free version

❌ Cons

• Calendar views and timelines are only available for Premium subscribers
• Doesn’t have built-in time tracking
• Doesn’t have time reports
• You can only get an annual plan

Plan	Cost	Details
Free	Free for one user	Great for organizing a simple to-do list!
Premium	From $35.99/year	Includes advanced features like multiple calendar views, task duration, and statistics

G2: 4.6 (106), Capterra: 4.7 (123)

Sunsama

📌 Sunsama plans your day realistically so you can avoid procrastination and missed deadlines.

Sunsama organizes your daily tasks into specific time slots and integrates with project management tools like Trello, Asana, Notion, and Monday. We’re all guilty of taking on more than we can handle, but Sunsama sends unrealistic workload notifications to ensure you stay energized.

This way, you’ll have a balanced workload and set aside some time in the day for yourself. The manual planning process, while thorough, can be time-consuming, and the lack of a free plan post-trial may be a drawback for some.

✅ Pros

• Comes with a built-in timer and analytics
• Prevents over scheduling

❌ Cons

• Doesn’t have a free plan
• Lacks automated features

Plan	Cost	Details
Monthly Subscription	From $16 per user/month (when paid annually) or $20/user/month when paid monthly	A monthly subscription grants you access to all features (you can also test Sunsama with a 14-day free trial)

Capterra: 4.7 (25)

Toggl Track

📌 Toggl Track is a time management app that helps you organize and track your time, whether managing projects in single or multiplayer mode.

Toggl Track integrates with Google or Outlook calendars and effortlessly compares time blocks with the intuitive calendar view. This feature allows you to swiftly duplicate your calendar events as time entries, saving valuable time and reducing manual effort.

​​You can also view detailed time reports to evaluate your time management habits across various periods. You’ll know how much time each task takes and time spent on unplanned activities. This gives you the data to review your time blocking strategies and optimize every workday.

With an idle time detection feature, Toggl Track gives you a friendly nudge if you’ve been inactive for a while — ensuring your time entries are accurate. Plus, with reporting capabilities, it shows exactly what you did during each time block so you can optimize for productivity and have something to show for your work.

✅ Pros

• Easy to use on any platform
• The free plan has great time blocking features
• Access detailed, customized reports

❌ Cons

• The free plan only includes five users

Plan	Cost	Details
Free	Adds multiple workspaces under one organization, priority support, custom solutions, and much more!	Includes unlimited time tracking, tags, and clients
Starter	From $9 per user/month	Comes with project templates, billable rates, time estimates, and alerts
Premium	From $18 per user/month	Includes timesheet approvals, project forecasts, and team labor costs
Enterprise	Custom pricing	Adds multiple workspaces under one organization and priority support, plus custom solutions and much more!

G2: 4.6 (1,572), Capterra: 4.7 (2,532)

Todoist

📌 Todoist is a to-do-list app compatible with all your devices for user-friendly organization and time blocking.

Todoist has great scheduling options so you can block time to get work or personal tasks done (because why not both?). Set specific due dates and times for your tasks, creating a system that segments your day into dedicated time blocks for your various activities.

It comes with an AI assistant (for paid users) that helps you rename tasks and even suggests what projects they should belong to. If you’re a large team looking for a time blocking app, Todoist may not have enough collaborative features to your liking. But small teams and solos are sure to enjoy it. 

✅ Pros

• AI assistant (for Pro)
• List, calendar, and Kanban view options
• User-friendly on all platforms and devices

❌ Cons

• Lacks advanced project management tools
• Not great for team collaboration

Plan	Cost	Details
Beginner	Free	Includes three filter views and five personal projects
Pro	From $4/month	Comes with an AI assistant and 300 personal projects
Business	From $6 per user/month	Adds a shared team workspace with up to 500 team projects

G2: 4.4 (800) Capterra: 4.6 (2,526)

Clockwise

📌 Clockwise helps you create and manage your team’s ideal schedule. 

Clockwise is an AI-powered time management tool designed to optimize your team’s schedules so you can all be more productive with your time. It integrates with your favorite business productivity tools to easily overcome scheduling conflicts. 

It has many features to help with time blocking, like its AI scheduler. You chat with it like a chatbot, asking it to perform tasks like “clear my day,” and it’ll automatically reschedule your meetings. However, individuals or smaller teams with less complex scheduling needs might not get the most value out of it.

✅ Pros

• User-friendly AI interface
• Great for large or busy teams

❌ Cons

• Not great for meetings with external users
• It doesn’t replace your calendar, it only integrates with it

Plan	Cost	Details
Free	Free	Includes access to intelligent calendar management
Teams	From $6.75 per user/month	Adds group scheduling links and helps optimize meeting times
Business	From $11.50 per user/month	Includes round-robin scheduling logic and access to admin controls
Enterprise	Pricing available upon request	Allows you to centrally manage user provisioning and de-provisioning, along with other benefits

G2: 4.7 (66)

Planyway

📌 Planyway lets you block time easily in Trello and Jira without learning an entirely new app. 

Planyway integrates seamlessly with your favorite project management tools (we’re looking at you, Trello, and Jira). It transforms your board into a visual calendar you can drag and drop tasks onto and block out time for.

Track progress with time entries in a list or calendar view and even log time within Trello cards. While some users mention that Planyway isn’t as user-friendly on mobile devices, if you primarily work on your desktop and value a tool that offers customizable checklists and views, Planyway is a strong choice. 

✅ Pros

• Clean, easy-to-navigate interface
• Great for Trello and Jira users

❌ Cons

• Users report that the mobile app is buggy
• Lacks other helpful integrations

Plan	Cost	Details
Free	Free	Pricing is available upon request
Individual	From $4/month	Includes a multi-board view, an automated time tracker, and subtasks visualization
Team	From $3 per user/month	Includes shared team workspace with team timeline and team time tracking
Enterprise	Pricing available upon request	Adds extra security requirements and dedicated customer success

G2: 4.4 (18), Capterra: 4.5 (298)

Morgen

📌 Morgen is a versatile calendar app that integrates the functionalities of both a calendar and a daily planner. 

Morgen is another AI-powered planner that helps you prioritize your tasks and intelligently blocks out time for them in your schedule. ​​It’s best for individuals who need a comprehensive tool for managing their schedules, tasks, and appointments across various devices — like Windows, macOS, Apple, iOS, and Android.  

It’s also better suited for individuals or small teams but still a great option for users wanting to plan and complete their to-do lists realistically.

✅ Pros

• Visually appealing interface
• Great structured time blocking features
• Includes scheduling links

❌ Cons

• The free mobile version is read-only
• Expensive compared to competitors

Plan	Cost	Details
Basic	Free	Includes a desktop app and one calendar integration
Pro	From $9/month	Includes unlimited calendars, task integration, and time blocking features
Enterprise	Pricing available upon request	Adds custom workflows and multi-team management

G2: 5.0 (3)

Google Calendar

📌 Google Calendar is a popular calendar app that lets you segment your day into distinct periods dedicated to work, personal commitments, or simply “you” time. 

Why invest in a tool that integrates with Google Calendar when you can use Google Calendar for your time-blocking needs?

Google Calendar offers a holistic view of your schedule and integrates easily with other Google applications. If you don’t want any fancy features and prefer to keep everything in the same app, then it’s the perfect beginner-friendly option.

You can add detailed event descriptions to ensure you know exactly what’s on your agenda, set up recurring events for those routine tasks, activate a “Do not disturb” status to minimize distractions, and even color code your events. 

✅ Pros

• Great free plan
• User-friendly and integrates with other Google apps
• Comes with basic features for beginners

❌ Cons

• Lacks detailed task management features
• Adjusting time blocks is a manual process

Plan	Cost	Details
Free	Free version for users with a Gmail account	Comes with all basic planning features
Business Starter	From $6 per user/month	Includes a business email and 100-participant video meeting capabilities
Business Standard	From $12 per user/month	Includes everything in Business Starter plus the Gemini app and meeting recording
Business Plus	From $18 per user/month	Adds extra storage and meeting capabilities

Capterra: 4.8 (3,337)

Best practices for implementing time blocking

Apps make time blocking easy, but where do you even begin? And how do you make it a habit, not a one-time thing? These are our top strategies for effectively incorporating time blocking into daily routines.

Start by prioritizing tasks

Start by identifying and prioritizing your most important tasks using a method like the Eisenhower Matrix. Map out your day by assigning specific time slots to each task, and make a pact to stick to your plan. Try to get those high-priority tasks done during your peak productivity hours. Circle back regularly to review and tweak your schedule, always making sure you’re getting the pressing tasks out of the way first.

Then, set realistic time blocks

Set time blocks that work for you—it doesn’t have to necessarily follow any strategies you see touted online. Time blocking isn’t one-size-fits-all—experiment with different approaches to find what works best for you. If morning time blocks aren’t clicking, try shifting them to the afternoon. And remember, it’s better to overestimate the time needed than to constantly run over and burn yourself out!

But allow flexibility for unexpected changes

Life often throws curveballs, fastballs, and changeups, so be ready to adapt. Pencil in some “flex time” within your schedule to account for unexpected interruptions or tasks that run over. When these surprises pop up, you can swiftly adjust your time blocks, re-prioritizing as you go. The best part? Time blocking apps can help you deal with the unexpected!

How to use Toggl Track for better time blocking

Think of Toggl Track as your very own personal assistant, giving you precise time tracking that seamlessly integrates with your schedule.

With detailed reports, you’ll gain powerful insights into where your time goes, helping you refine your blocks and boost productivity. Plus, Toggl Track plays nicely with your favorite productivity tools, making it simple to incorporate into your workflow.

​​Effortlessly tracking tasks, spotting trends, and continuously improving your time management don’t have to be a pipe dream. Create a free account and see how Toggl Track can help you do just that!