Top 16 Time Management Apps Based on User Reviews
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Top 16 Time Management Apps Based on User Reviews

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Don’t we all wish, from time to time, that there were more hours in the day? Even the best of us struggle with heavy workloads, endless emails, and meetings. But help is at hand. We have time management apps to aid productivity and focus. The features on these time management apps range from workflow automation and meeting schedulers to time tracking and project management.

There’s something for everyone, whether you’re looking to remove distractions, improve your focus or optimize processes. But with so many available, which do you choose? Here’s our guide to some of the best time management apps currently available.

16 of the best time management apps

1. Toggl Track

Rated 4.59 out of 5 on GetApp

Toggl Track the time tracker enables you to track time spent on tasks, organizing them under tags such as project, team or client.

It’s particularly useful for teams as you can easily see how everyone’s spending their time. Reports help you identify the most time-consuming tasks, with paid packages providing insights into how workflows could be optimized.

Why Toggl Track?

  • One-click timer enables you to track time easily
  • Syncs across all devices
  • Reports identify optimization opportunities

Android, iOS, Linux, Mac, Web, Windows

Basic: free, Starter: from $9/user/month, Premium: from $18/user/month, Enterprise: custom

2. Toggl Plan

Rated 4.57 out of 5 on GetApp

Toggl Plan’s team calendar lets you track deadlines and monitor task progress–all from one app.

It provides improved oversight of projects, allowing you to manage your team or collaborate with colleagues more efficiently.

This is aided by features such as deadline sharing and the creation of milestones, checklists, memos and deadlines.

Why Toggl Plan?

  • Speed up work through improved communication and oversight
  • View colleagues’ workloads at a glance
  • Collaborate more quickly and easily


Basic: free for up to 5 users, Premium: from $8/user/month

3. Todoist

Rated 4.55 out of 5 on GetApp

Image from Todoist

Todoist allows you to manage your time more effectively by keeping track of all your projects in one place.

You can use the calendar view to see what the next week or month holds, and prioritize your tasks with color coding.

Set recurring tasks and due dates easily, and get reminders when deadlines are coming up or tasks are overdue. Premium offers additional reporting features that allow you to monitor your productivity.

Why Todoist?

  • Manage time more productively
  • Integrates with hundreds of apps
  • Stay focused by setting goals

Android, iOS, Mac, Web, Windows

Basic: free, Premium: from $3/month, Business; from $5/user/month

4. Zoom

Rated 4.62 out of 5 on GetApp

Image from Zoom

This easy-to-use video meeting and messaging platform deserves a shout out along with the other time management apps because it boosts productivity through features such as screen sharing and co-annotation, team chat, Q&As, content sharing, polling, file sharing and searchable transcripts.

There’s no doodling on notepads in a Zoom meeting – you’ll be able to work collaboratively from the outset.  

Why Zoom?

  • Quick and simple meeting set-up
  • High quality audio and video
  • Aid meeting productivity

Android, iOS, Linux, Mac, Web, Windows

Basic: free, Pro: from $14.99/host/month, Business and enterprise: from $19.99/host/month

5. Notion

 Rated 4.71 out of 5 on GetApp

Image from Notion

Notion brings together all your work tools, from calendars and notes to reminders and Kanban boards.

Like other time management apps, Notion helps you focus on getting stuff done. It also acts as a centralized hub, giving you an easy way to streamline and track tasks, whether working alone or in a team, and can be customized in a way that suits your work style. 

Why Notion?

  • Drag and drop interface helps you organize tasks quickly
  • Create wikis so team members can answer questions quickly
  • Integrates with over 50 apps, creating an all-in-one workplace

Android, iOS, Mac, Web, Windows

Basic: free, Personal: from $4/month, Team: from $8/user/month, Enterprise: from $20/user/month

6. Trello

 Rated 4.51 out of 5 on GetApp

Image from Trello

In Trello, you can create project boards that you break down into columns such as to do, in progress and complete. Tasks are added and moved around as work is assigned and completed, giving everyone a clear view on the progress of the project and the tasks they need to do.

Boost productivity using Trello’s workflow automation feature, which lets you create triggers and calendar commands, freeing you up to work on more important tasks.

Why Trello?

  • Quickly spot what tasks need to take priority
  • Great for collaborative projects
  • Boost productivity with workflow automation

Android, iOS, Mac, Web, Windows

Basic: free, Business: from $9.99/user/month, Enterprise: from $20.83/user/month

7. Focus@Will

 Rated 3.7 out of 5 on Amazon

Image from Focus@Will (Google Play Store)

Focus@Will uses neuroscience and music to help you concentrate.

Provide information about the way you work, choose a genre and energy level, and the app will play instrumental music chosen to optimize your productivity and concentration. 

Most people can stay fully focused for up to 20 minutes, but by triggering changes in the music at the right time, Focus@Will can “trick” your brain into staying focused for up to 100 minutes.

Why Focus@Will?

  • Developed by scientists and musicologists
  • Music has been scientifically proven to be capable of boosting productivity by 4x

Android, iOS, Mac, Windows, Sonos, Web

Available for a one-week free trial; Individuals: $35 a year, $30 a year for a two-year subscription or $150 for a lifetime subscription; Workplace subscriptions start from $0.50 per month/user dependent on the number of employees

8. Pocket

Rated 4.45 out of 5 on GetApp

Image from

Pocket stops you from getting side-tracked and surfing the web by managing your reading/watch list.

Whenever you come across something interesting simply save for later via a single click, and go back to the job at hand.

Pocket also strips away any unrelated content from articles or videos you bookmark, meaning it’s also a great distraction-free reader.

Why Pocket?

  • Stops you from getting distracted by allowing you to save something you’ve found for a later date
  • Works with over 1,500 apps, so you’ll be able to save almost anything you come across

Android, iOS, Kindle, Mac, Web, Windows

Basic: free, Premium: from $5/month or $45/year

9. The Old Reader

Rated 4 out of 5 on

Image from

This web-based RSS news aggregator will save time by collating all the content you want to read. 

With all your news in one place, you’ll no longer have to waste time checking multiple websites, and can also organize the content into folder types, allowing you to get to the stories you want even quicker.

Why The Old Reader?

  • Gathers content into one centralized location
  • Simply type in a web address to add it to the reader
  • Share stories across a variety of social media channels

Web only, but integrates with RSS reader apps across many platforms

Basic: free, Premium $3/month.  

10. TimeTree

 Rated 3.5 out of 5 on Amazon

Image from TimeTree

TimeTree is a calendar sharing app. By providing you with a full view of everyone’s schedules it makes it much easier for you to schedule meetings and delegate work, which is also why it deserves a spot on this list of time management apps.

The app is easy to navigate, with full month, week-long and list views of events, which can be color coded according to the task, project or even employee.

Each event also has a chat area, where invitees can discuss details specific to that meeting or task.

Why TimeTree?

  • Simpler and quicker to arrange meeting times
  • Get a clear view of colleagues’ schedules
  • Chat feature helps avoid long, unnecessary email chains

Android, iOS, Web


11. Workflowy

Rated 4.3 out of 5 on G2

Image from

The magic of Workflowy is in its simplicity. This free-form, minimalist task management app is essentially a virtual notepad that allows you to create lists and organize ideas in the way that suits you best.

Create notes and nested lists, which can be expanded and collapsed. Tag words to index them within the search feature, and share lists with colleagues to save time and improve efficiency.

Why Workflowy?

  • Effective way to organize ideas and tasks
  • Easy to navigate, edit, search and share

Android, iOS, Linux, Mac, Web

Basic: free, Pro: $4.99/month.

12. Whimsical

 Rated 4.6 out of 5 on G2

Image from Whimsical

Whimsical is a collaborative workspace for creating flowcharts, wireframes, mind maps and sticky notes.

Intuitive and created with speed in mind, it’s designed to take the hassle out of design and formatting. It’s great for visualizing ideas quickly: you can create different teams, workspaces and boards and share ideas fast.

Why Whimsical?

  • Simple to use
  • Speeds up process flow
  • Great for collaborative working

iPad, Linux, Mac, Windows

Basic: free, Professional: from $12/user/month

12. Zapier

 Rated 4.7 out of 5 on GetApp

Image from Zapier

Zapier is a tool that enables you to automate repetitive tasks, freeing you up to work on more important things.

Users create or use already existing “zaps,” which are workflows that connect apps together to complete tasks. This involves defining an action that repeats whenever a specific trigger happens. For example, when a new article is published on your website, it triggers the creation of a post on your Facebook page.

Why Zapier?

  • Save time by automating repetitive tasks
  • Control zaps using a simple dashboard
  • Create connections between more than 300 applications


Basic: free, Starter: from $19.99/month, Professional: from $49/month, Team: from $299/month, Company: from $599/month

13. Brill

 Rated 4.7 out of 5 on Product Hunt

Image from Brill

Brill saves you time by digitizing handwritten notes. Simply take a photo of your note and upload to the app.

It’s capable of recognizing different notes within one photograph, allowing you to bulk upload, and can digitize 300 words in just two seconds.

It also offers voice-to-text transcription, which is three times faster than typing.

Why Brill?

  • Digitizes notes 200 times faster than typing up
  • Can export digitized content to a variety of apps

iOS, Android (Beta)

Basic: free, Pro; from $4.99/month, Enterprise: custom

15. Calendly

 Rated 4.6 out of 5 on GetApp

Image from GetApp

Calendly is a calendar sharing app that takes the time out of arranging appointments by allowing you to easily see who’s available when.

Useful features enable you to set availability preferences, check booking conflicts and send reminder emails, as well as arrange a variety of meeting types, from one-on-ones to team meetings.

Why Calendly?

  • Cut time spent scheduling meetings
  • Automatically distribute meetings based on availability or priority
  • Improve no-show rates
  • Limit meetings and set buffers to control your time

Android, iOS, Windows

Basic: free, Premium: from $8/user/month, Pro: from $12/user/month

16. Doodle

Rated 4.7 out of 5 on GetApp

Image from

Doodle enables you to set up polls to quickly find out the best time for a meeting, putting an end to annoying email chains.

Provide a selection of dates and times and invite people to respond with their availability.

Premium features allow you to take things further, with the ability to track down who has not voted and send a reminder, request contact info and synchronize calendars.

Why Doodle?

  • Makes scheduling meetings simpler
  • Saves time

Android, iOS, Web

Basic: free, Starter: from $4.49/user/month, Pro: from $5.99/user/month, Team: from $30/user/month, Enterprise: custom

The life-changing magic of time management apps

In our modern, multitasking world, how you use your time is of the utmost importance. Productivity is essential, and if you’re not taking advantage of time management apps, you’re surely missing out.

By helping you to work better, not harder, time management apps can literally be life-changing; potentially improving your work-life balance and lowering stress and anxiety.

Use these apps to take back control of your time for a more productive work life and a more relaxing personal life.

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