Delivering creative projects involves a lot of moving pieces. Spreadsheets are unreliable, and keeping project tools up to date can feel like a chore. With Toggl Plan, you can plan, prioritize, and track projects using simple, drag and drop timelines.
“Before Toggl Plan, things were a lot more chaotic.”
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Boiler Room started with a webcam taped to a wall, broadcasting from a warehouse in London, opening a keyhole to the city’s underground. DIY at its finest; raw, uncut, homemade. Boiler Room connects club culture to the wider world, on screen and irl though parties, film and video.
Since 2010, they have built a unique archive; featuring over 4,000 performances, by more than 5,000 artists, spanning 150 cities, enabling everyone regardless of where they live to enjoy the freedom it stands for.
When Chanel started her new job as the studio manager at Boiler Room, she instantly realized how much easier it would be to stay organized. That’s because Boiler Room, an online music platform that brings underground music to the masses, was already using Toggl Plan when Chanel started her job there.
As the studio manager at Boiler Room, Chanel has a lot to organize. Boiler Room has 35 employees at headquarters, another 15 located around the globe, plus freelancers and fixers who coordinate on-site events. Using a spreadsheet to manage all those moving parts would have been a disaster.
With Toggl Plan, Chanel says it’s easy to keep track of 10 or more project briefs at a time. When a new brief reaches her desk, she creates a project timeline for it, then allocates a specific amount of time for each part of the project. Chanel then has Toggl Plan’s automated weekly digest send an email to her team of designers, photographers, videographers, and editors. Everyone’s on the same page about what work needs to be done and when it needs to be completed.
“The weekly digest email gives (my team) a snapshot of what they have to do that week, which we really like, that way the employees can schedule out their
day-to-day.”
Plus, using Toggl Plan has helped Chanel create more accurate estimates for how long a project will take. “Toggl Plan allows the designers to go back and look at what they’ve worked on and also see how long something took. So now I know how much time to allocate for any new brief that’s similar.”
Chanel says her team members also love the fact that they can check off tasks when they complete them, and move tasks around on the timeline. “I manage their timeline, but they still have access to move things around, especially if they finish things more quickly than the time I allocated.”
Empowering employees to take control of their own schedules and even finish work ahead of deadline has had a huge impact at Boiler Room. “Before Toggl Plan, things were a lot more chaotic,” said Chanel. “I think it added a lot of structure to the business that they didn’t have before. When it was introduced to the company, it changed things around.”
