Billable hours software

Q: What are billable hours?

Billable hours are the hours your team spends working on client-specific project tasks. These tasks usually include project planning and management, meetings, training and actual client work.

Q: How do I calculate billable hours?

To calculate billable hours, separate billable time (like client tasks) from non-billable time (like internal meetings or admin work). Then, add all of your billable hours together and multiply them by your billable rate to get a total.

Q: How to track billable hours with Toggl Track?

Tracking billable hours in Toggl Track is simple. Set custom rates and labor costs for individuals and projects, and Toggl Track will automatically calculate billable rates and variations. This data is stored in your reporting dashboard so when a project wraps up — it's ready to create accurate client invoices.

Make sense of every cent. Track every billable hour.

Set billable rates for every employee. Create accurate invoices for every project.

Get started for free Request a demo

Companies that use Toggl Track: Microsoft, LinkedIn, Nielsen, XSmartLabs, BCG, UVAHealth, JLL, KPMG, Danfoss

Trusted by 70,000+ growing teams worldwide

Fast, accurate and transparent client billing in a couple of clicks

Track every billable hour, accurately charge for projects, and create client invoices with a single tool

A Toggl Track summary report to be emailed to various people such as the CEO, team lead, project manager, and clients.

Set custom billable rates

Use billable rates to charge your team's worth. Set custom billable rates to match project scope and track employee labor costs with ease.

Screenshots of a graph featuring project profitability, comparing earnings and labor costs

Transparent rates 🤝 Client trust

Strong client relationships are the bread and butter of your business.

Create detailed time logs to explain every hour your team spends on tasks. Use Toggl Track to generate detailed reports clients will 💗

Screenshot of a team time report with bar charts and a spotlight on the most active members of the week

Eliminate human effort (and error)

When a project kicks off, let your team focus on doing their best work — not filling in a timesheet.

Use our one-click time tracker to log time entries. Generate accurate invoices from tracked billable hours to save time.

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Is Toggl Track the best billable hours tracking software?

Thousands of teams trust Toggl Track to track billable hours and deliver profitable work with ease.

FullStack Labs uses Toggl Track's billable rates tool to win contracts from companies like Uber and power its team of 600+ developers.

With Toggl Track, the agency managed to:

Use daily time tracking, customer billable rates and revenue projections per developer to prove its value through data.

Create detailed reports to win over new clients by showing exactly how long projects will take and what costs to expect.

Grow its team by 8x using time tracking data to calculate accurate compensation.

“Toggl Track gives us the opportunity to outcompete our rivals. When we pitch new business, we bring our Toggl Track Reports and demonstrate the level of visibility we can provide.”

— David Jackson, CEO at FullStack Labs

Bill accurately like FullStack Labs

Not sure what billable hours software features you need?

Toggl Track has you (more than) covered.

Set rates for every piece of a project

Create billable hourly rates for individuals and set overall rates for projects, tasks, and workspaces.

Slice and dice billable rates depending on project scope and skill sets to increase profitability.

Better project estimates

Stop guessing what to charge for your next project. Use historical billable rates to create accurate project estimates based on past work. Dig into time tracked data, check project profitability and adjust your pitch to get paid fairly.

Transparent rates for teammates

Set custom billable rates costs for every employee. Add labor costs and compare billable earnings vs overall revenue to calculate project profitability.

Switch up client currencies

Whether a client is based in Sydney or San Francisco, bill your hours in custom currency rates based on their preference.

Real-time budget tracking

Say goodbye to scope creep and over-budget projects.

Measure billable rates against hourly or fixed-fee project budgets. Get an instant alert when costs are near the limit.

Billable data under one roof

Track team, project and workspace rates in a single dashboard. Change rates at any time and stay on top of project profitability and invoice accuracy.

Try out these features for free

How does billable hours software work?

An illustration of a woman holding an email invite, dedicated to team members, the finance team, clients, and the CEO

Sign up for Toggl Track

Create a Toggl Track Starter account and invite your team to join.

Set billable rates

Add labor costs to track your profitability goals.

Configure billable rates at a team member, project, task, or workspace level.

A snippet of time entry data such as clients, projects, and tags

Track billable time

Create projects, clients and tags to keep everyone on the same page. When a team member logs a time entry, their billable rate x billable hours are calculated automatically.

Example of Toggl Track's invoice generated from reports

Generate invoices

Create accurate invoices with billable hours and project data. Use Toggl Track's accounting integrations with software like QuickBooks and Xero to balance your books.

Various data elements such as a pie chart with billable information and total amount of time spent on tasks such as 'Meetings' and 'Bug fixes'

Watch your profitability grow

Use Toggl Track's built-in reporting to keep on top of every project. Easily adjust billable rates to reflect industry benchmarks to ensure every project is profitable.

Join 5 million users tracking their time to get results

Toggl Track's Free plan is free forever. Our Premium plan comes with a free, 30-day trial. No credit card required to get started.

Start tracking for free Or explore pricing plans

FAQs

What are billable hours?

How do I calculate billable hours?

How to track billable hours with Toggl Track?

With Toggl Track, you can track every billable hour, maximize your revenue, and get paid faster

Start tracking for free Request a demo

Billable hours software

Make sense of every cent. Track every billable hour.