A timesheet is data collected to show how long a team member worked on a specific task or project. Timesheets are essential to calculate employee payroll and ensure clients are billed accurately for the hours worked on a project.

Timesheet Software

Q: How do you make a timesheet?

There are two main ways to create a timesheet — manually or using time tracking software. Teams can record their work hours on paper or spreadsheets and submit it manually. With time-tracking software, teams can use automated timers to track hours, generate accurate timesheets, and simplify billing and payroll.

Q: What is time rounding?

Time rounding is when a timesheet entry is rounded up or down to simplify payroll. The easiest way to use time rounding is to round minutes to the nearest quarter. For example, if a time entry finishes at 11.53 a.m., time rounding will push it to 12 p.m. However, if the entry was 11.49 a.m., it should be rounded to 11.45 a.m.

Q: How to get employees to submit timesheets on time with Toggl Track

Toggl Track has timesheet reminders to alert everyone on your team to fill out and submit their work hours for approval. If a team member hasn't tracked enough hours for the week, Toggl Track sends an email encouraging them to fill out their timesheet. This data will be ready for you to approve and add to payroll.

Accurate timesheets for painless payroll

Use time tracking data to generate timesheets for every team member. Sign them off with a single click.

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Companies that use Toggl Track: Microsoft, LinkedIn, Nielsen, Xmartlabs, BCG, UVAHealth, JLL, KPMG, Danfoss

Trusted by 70,000+ growing teams worldwide

Fast, accurate and transparent payroll in a couple of clicks

Different time entry options in Toggl Track

Your team’s timesheet data, your way

Sick of reminding your team to fill out their timesheets?

Track billable hours with automated or manual time entries. Use time entry data to generate accurate timesheets — ready to send straight to payroll.

A screenshot of a Toggl Track weekly report

Accurate timesheets for every billable hour

Use timesheets to build client trust.

Deploy Toggl Track's one-click timer to track billable and non-billable hours. Generate transparent timesheets with clients to justify every billable hour.

Screenshot of time entries with approval or rejection by a manager

Crystal clear timesheet approvals

Automatically populate timesheets with time tracking data.

Once a team member submits a timesheet, just review, approve, or reject it. No more back-and-forth with accounting and payroll.

Onboarding a large team?Book a demo

Is Toggl Track the best way to create timesheets?

RogueMark Studios — a creative agency that uses Toggl Track timesheets to get realistic, accurate data about team labor — sure thinks so. The agency admits life before Toggl Track was a hot mess and it now uses timesheet data to improve everything from budgets to project schedules.

With Toggl Track, the agency managed to:

Structure schedules for maximum productivity. It knows its team’s capacity and how long each activity takes thanks to accurate timesheets.

Put its timesheet data to work. Using our tracking and timesheet tools, it increased data reporting by 85% and resource allocation to 45%.

Create a time tracking culture so its team actually uses timesheets. RogueMark says its people are excited to log their hours!

“Having accurate forecasts of labor helps us create budgets that compensate (our team) fairly and gives them the time to create a beautiful product for their client.”

— Bethany Kaylor, Writer at RogueMark Studios

Create useful timesheets like Roguemark Studios

Online timesheet software your team will say yes to

Smarter timesheet reports for clients who want transparency and trust

Merge projects for simple reporting

Work with a client frequently?

Bundle their projects and billable hours together from timesheets. Ship it to them in detailed reports and invoices.

Make sense of timesheet data

Filter and group timesheet data by team members, tasks, projects, or clients.

See exactly how long tasks take and use these insights to plan projects and workloads.

Add entries + bulk edit timesheets

Forget to add a task? Or hit start on your timer?

Add it later to keep your timesheet accurate. Group tasks together and bulk edit entries to save time.

Easy timesheet approvals

Submit pre-filled timesheets at the end of the week for admin approval.

Round up time entries to the nearest increment and accurately pay your team for every task they work on.

Send timesheets with a couple of clicks

Save and export detailed timesheet reports, ready to send to clients.

Download timesheet reports as a PDF or CSV — whatever works best.

Integrate with tools you love

Plug timesheets into the tools you already use.

Toggl Track integrates with accounting and HR software to make your payroll painless.

Try out these features for free

How do Toggl Track timesheets work?

1. Sign up for Toggl Track (for free! 👀)

Create a Toggl Track Free account and invite your team to join.

An illustration of a hand clicking on the 'Start timer' button with the macOS/iOS, Android, Windows, Chrome, and Firefox icons on the bottom left

2. Track time on every task

Create detailed time entries using the one-click timer. Track time spent on all billable and non-billable tasks.

Screenshot of reporting dashboard snippets

3. Generate timesheet reports

Review submitted timesheets for accuracy and give them the green light. Power up Toggl Track's filters to create reports by project, team member, timeframe and client.

A Toggl Track report with the option to email them to share to clients

4. Share and export data

Save custom reports as PDFs (with charts!), Excel, or CSV files. Share them with clients over email for total transparency.

Various data elements such as a pie chart with billable information and total amount of time spent on tasks such as 'Meetings' and 'Bug fixes'

5. Plan projects around capacity

Use timesheet data for more accurate project planning. See how long your team spent on tasks and plan future projects based on capacity.

Join 5 million users tracking their time to get results

Toggl Track's Free plan is free forever. Our Premium plan comes with a free, 30-day trial. No credit card required to get started.

Start tracking for free Or explore pricing plans

FAQs

What is a timesheet?

How do you make a timesheet?

What is time rounding?

How to get employees to submit timesheets on time with Toggl Track

With Toggl Track, timesheets reporting and payroll can actually be easy for you and your team.

Start tracking for free Request a demo

Timesheet Software

Accurate timesheets for painless payroll