The Toggl Plan app is still available to existing users. Log in here to access it.
Capacity planning for teams, based on real time data
Toggl 2.0 replaces capacity assumptions with data on time, availability, and workloads, so you can spot conflicts early and prevent burnout.
Visual capacity planningTeam availability and workload trackingAdvanced time tracking built inPTO & public holidaysCapacity planning should be visual and flexible
Yet, calendars only show meetings, while spreadsheets show whatever someone last updated. Neither shows whether a person has four hours free next Thursday and neither reflects how long similar work has taken in the past.
As a result, teams overcommit because they don't see the full story. Toggl 2.0 prevents that.
Confident planning at any scale
Plan from next week to next quarter. See how upcoming work maps against your team's real availability and make decisions on timelines and scope before you fall behind.
Real capacity, not assumed capacity
Toggl 2.0 accounts for time off, part-time schedules, and existing project commitments. You see who is genuinely free before you assign them to anything, not who looks free on paper.
Planning grounded in actual time data
Our capacity planning tool is built on a foundation of time tracking excellence. Compare your estimates against the hours you've actually tracked, so every new estimate is grounded in evidence, not optimism.
Built by Toggl — trusted by over 5 million users worldwide. This is planning, done right.
Everything in one place
Visual timelines
Every project, every person, every deadline on a single view. Spot allocation conflicts before they happen.
Zoom out to the quarter to spot where capacity is going to tighten, and make decisions on new work or headcount while you still have time to act.
Adjust by dragging — no formula updates, no shared-spreadsheet version conflicts.
Workload views
See exactly where each person sits: over-allocated, fully booked, or with room to spare. Redistribute before someone hits a wall, not after they've already missed a deadline.
- Public holidays are detected automatically, and connected calendar events flow straight in.
- Time off and schedule changes update capacity the moment they're entered.
Time tracking built in
Toggl 2.0 is connected to real tracked time. As work gets logged, your reports and project forecasts stay current.
- Use web, mobile, desktop, or browser apps to track time wherever work happens
- Easy to adopt: No clunky add-ons or extra tools required for your team so the data you get is actually reliable
Who uses Toggl 2.0 for capacity planning
Agencies
Know who has room and who is maxed out to ensure profitable delivery of projects.
“I like the user interface, ease of use, good tooling around tasks/calendar and time estimates. Good for time blocking!”
Professional services
Easily see where capacity gaps are building before they become a revenue problem.
“This is an amazing app! It has neatly consolidated my old workflow of juggling Google Tasks and Toggl.”
Managers
Keep projects on track without overloading people and ensure conflicts are avoided.
“A tool which you can use in an easy way. If you don't use it for a week, it's not going to come back and start blaring at you. It's there when you need it, and you can grow with it.”
See your team's real capacity
Stop planning on assumptions. Toggl 2.0 shows what's actually available, connects it to how long work takes, and keeps your capacity picture current as projects move.