Gantt chart software that shows who's over capacity before the week starts

Toggl's Gantt chart view turns projects into a drag-and-drop timeline: schedule work across people, projects and tags, mark the deadlines, and see who's over capacity before the week or the project starts.

Drag to schedule, drag the edges to reschedule

Group the same timeline by People, Projects or Tags

Live capacity per person, with time off and public holidays already accounted for

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Project scheduling built on tracked hours

Most Gantt tools stop at the plan. Toggl's timeline sits on top of the same tasks your team tracks time against, so the schedule and the actual hours never drift into separate tools.

Schedule by dragging

Click and drag on an empty row to create a task. Move the bar to reschedule it, adjust either edge to change the dates, or drop it onto another person’s row to reassign it.

Schedule by dragging

Click and drag on an empty row to create a task. Move the bar to reschedule it, adjust either edge to change the dates, or drop it onto another person’s row to reassign it.

The same plan, three ways

Group the timeline by People to see who is doing what, by Projects to see how the portfolio lines up, or by Tags to follow a workstream that cuts across both. Filters carry across when you switch, and you can save the whole arrangement as a view your team opens on Monday morning.

The same plan, three ways

Group the timeline by People to see who is doing what, by Projects to see how the portfolio lines up, or by Tags to follow a workstream that cuts across both. Filters carry across when you switch, and you can save the whole arrangement as a view your team opens on Monday morning.

Capacity on the row (not in a separate report)

Grouped by People, each row shows a capacity meter: the percentage of that person’s working hours that’s still available or already overbooked, based on the period shown. Non-working days, public holidays and approved time off appear directly on the timeline, so you’re planning around real availability.

Capacity on the row (not in a separate report)

Grouped by People, each row shows a capacity meter: the percentage of that person’s working hours that’s still available or already overbooked, based on the period shown. Non-working days, public holidays and approved time off appear directly on the timeline, so you’re planning around real availability.

Milestones everyone can see

Pin a colour-coded milestone to a date and it drops a marker across the timeline. Scope it to specific projects or teams, or make it global so it shows on everyone's view.

Milestones everyone can see

Pin a colour-coded milestone to a date and it drops a marker across the timeline. Scope it to specific projects or teams, or make it global so it shows on everyone's view.

Deadlines and meetings

Connected Google and Outlook calendar events are automatically factored into the Timeline and capacity calculations, so the week you’re scheduling reflects the time people actually have available.

Deadlines and meetings

Connected Google and Outlook calendar events are automatically factored into the Timeline and capacity calculations, so the week you’re scheduling reflects the time people actually have available.

Deliver work profitably
A Gantt chart tool built for every role on the team
Owners & Managers
See the whole portfolio on one timeline, and catch the tasks drifting past their milestones while there's still time to move something.
Team Leads
Group by People, watch the capacity meter, and rebalance the week by dragging a task to someone with room.
Employees
See your own row: what's scheduled, what's due, and how much of the day is already spoken for.
Freelancers & consultants
Lay out client commitments across the month and see if you have capacity for one more project.

Gantt chart software features

Everything you need to schedule tasks and keep it honest.
Drag-and-drop scheduling
Create by dragging on the grid, move a bar to reschedule, drag its edges to change start and end dates, keyboard-resize when you want precision.
Group by People, Projects or Tags
Sort lanes alphabetically or by capacity, collapse the ones you're not looking at.
Capacity meter per person
Hours free or hours over, with the range following the timeline zoom or pinned to a week or month.
Time off, public holidays and weekends
Drawn into the timeline, with weekends hideable so the week reads as five columns.
Colour-coded milestones
Scoped to projects, teams, or global; mark them done as you hit them.
Filters and saved views
Filter by project, client, priority, status, assignee, team, tag or custom field, then save the arrangement for quick access.
Task estimates on the bar
Each block shows the daily estimate, so the plan carries a number.
Guest access
Bring a client into a read-only view of the timeline.
Same tasks, other views
Flip to Board, Task list or Calendar without rebuilding anything.

How does Toggl’s Gantt charts work?

1. Create your projects and tasks.

Tell Toggl when your day starts and ends so the calendar plans against real availability.

2. Connect calendars, auto-track meetings

Your calendar meetings appear on the grid alongside your planned work, and you choose which calendars to show. Add matching rules so recurring events map to the right task and project without you touching them.

3. Drag tasks onto the day

Pull work from the backlog panel onto the calendar and size each block to the time you expect it to take.

4. Start the timer

Hit play on the block you're working on; the entry renders live on the calendar as it runs.

5. Compare plan to actual

Each block shows planned vs. logged time, so you can see where the day drifted and plan the next one better.

6. Report on it

The same blocks and entries roll up into summary, billable, and (on Premium) workload and utilization reports.

FAQs

What is a Gantt chart?

A Gantt chart is a horizontal timeline where each task is a bar across the dates it runs, so you see the whole plan and how tasks overlap. In Toggl, the same bars carry estimates, capacity, and the hours your team tracks, so the plan and the actuals stay together.

What is the best Gantt chart software?

It depends on whether you need the plan to connect to real work. Toggl's Gantt sits on the same tasks your team tracks time against, with live capacity per person on each row. Standalone Gantt tools draw a clean plan but leave hours and capacity in other systems.

What is Toggl's Gantt chart?

It's the Timeline view in Toggl: a horizontal, drag-and-drop schedule where each task is a bar across dates, grouped by person, project or tag, with milestones, capacity and time off on the same grid.

Can I see my whole team on one timeline?

Yes. Group by People and every member gets a row with their scheduled work, time off, holidays and a capacity meter.

Can I reschedule work by dragging?

Yes — move a bar to change dates, drag its edges to change duration, and drag it to another row to reassign it. Everything is undoable.

Does it show time off and public holidays?

Yes. Approved time off and public holidays are drawn onto each person's row and taken out of their available capacity.

Can I compare the plan to what actually happened?

Yes, through reports. Task estimates live on the timeline; estimates-vs-actuals, workload and utilization live in Reports, since the same tasks are what your team tracks time against.