Payroll tracking built on hours someone actually signed off
Toggl turns tracked time into an approved, locked record of who worked how many hours and what they cost.
Weekly timesheets your team submits and their approver signs off, line by line
Hourly labour cost per person, with history—changing a rate doesn’t rewrite last quarter
Reports exported to CSV, grouped and filtered by member
Multiple contractors and rates, one payroll time tracking platform
The spreadsheet arrives late, one person guessed at their week, and by the time Finance spots it, the period is closed.
Toggl fixes the input rather than the output: the same tasks your team plans against are the ones they track against, a named approver reviews the week before it counts, and the approved timesheet is the record everything downstream reads.
Time that’s easy enough to get logged
Start a timer, count down, work in Pomodoro intervals, log time manually, turn a calendar event into a time entry or use automated time tracking. The less friction there is on Monday, the less reconstruction there is on Friday (reconstructed hours are where payroll disputes begin).
One weekly approval flow
Choose who submits, who approves, and which weekday the period starts on. Once submitted, the timesheet locks. Approvers can review pending, approved, and missing timesheets in one place, flag individual entries with a note, or approve and request changes in bulk. Automatic reminders nudge members before the deadline.
Working hours, leave, and labour costs in context
Set each person’s working hours as a weekly total or per-day schedule, with public holidays, non-working days, and approved leave already subtracted. Add labor costs alongside billable rates.
Clean, payroll-ready numbers out
Round tracked time up, down, or to the nearest interval, either on individual entries or grouped totals. Group and filter reports by member, then export the reviewed hours and costs for whoever runs payroll.
“Toggl allowed us to accurately track employee payroll hours to help us scale from a team of 35 people in one location to over 100 in four countries across myriad locations.”
— Gabriel Fagundez, Chief Operating Officer at Moove It
Built for every role on the team
Finance and Payroll
Get one approved, locked source for hours per person per week, with labour costs in one system.
Owners and Managers
See utilization and profitability from the same hours payroll is based on, so costs per project and per person reconcile by default.
Team Leads
Review your team’s week in one place, flag the entries that need fixing, and approve the rest in bulk.
Employees and Contractors
Track as you go on desktop, web, or mobile, submit once a week, and see exactly what your approver wants changed.
Payroll tracking features
Everything you need to hand over hours you can defend.
Timesheet approvals
Set the period’s starting day, choose who submits and approves.
Locked submissions
Make submitted timesheets read-only for members, with the option to correct and resubmit them.
Flexible corrections
Flag individual time logs, request changes, or approve and withdraw approval in bulk.
Automatic reminders
Nudge members before their timesheets are due and keep overdue submissions visible.
Labor and billable rates
Keep what people cost separate from what you charge, with effective dates that preserve historical accuracy.
Working hours and leave
Account for individual schedules, approved time off, and public holidays in capacity and utilization.
Report rounding
Round individual entries or grouped totals up, down, or to the nearest interval.
Payroll-ready exports
Export Summary, Time logs, Workload, Utilization, and Profitability reports to CSV, grouped and filtered by member.
API access
Pull time and rate data directly into whichever system pays your people.
Payroll time tracking features for your team
Everything between someone logging an hour and payroll being able to defend it.
Timesheet approvals
Choose who submits, who approves, and which weekday the period starts on. Submitted timesheets lock, so the numbers payroll reads don't quietly change after sign-off.
Flexible corrections
Flag a single time entry instead of rejecting someone's whole week. They fix it and resubmit, and an approval can be withdrawn if something surfaces later.
Labor costs with effective dates
Set hourly costs at the member, project, or task level. Rates carry dates, so giving someone a raise this month doesn't rewrite what last quarter cost.
Working hours and leave
Set a weekly total or a per-day schedule for each person, with public holidays, non-working days, and approved time off already subtracted from their availability.
Rounding and payroll-ready exports
Round individual entries or grouped totals up, down, or to the nearest interval. Group by member and export to CSV for whoever runs payroll.
Reminders and required fields
Nudge people before their timesheet is due. Keep overdue submissions visible and require a project, task, or description before an entry saves.
Why 120,000+ users started...
Small team and no budget?
We've got you covered.
We've got you covered.
“The best free time tracking app”
"After trialing 20 similar products, Toggl was a clear winner providing everything I needed."
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How payroll tracking works in Toggl
1. Create a workspace and invite your team
Get started free – no card required.
2. Set up approvals
Choose who submits, who approves, which weekday the period starts, and when reminders are sent.
3. Track the week
Track time from the web, desktop, or mobile app. Start a timer, capture time automatically, add it manually, work in Pomodoro intervals, or turn calendar events into time entries.
4. Set required fields and reminders
Apply the same tracking rules to everyone to keep data accurate and consistent.
5. Submit and review
Members submit their timesheets; approvers flag what needs fixing and approve the rest.
6. Report or export
Group the report by member, apply rounding, and download the CSV if needed.
FAQs
