Time tracking and capacity planning software for accountants and finance teams

Start tracking free

Book a demo

Start a timer and Toggl turns tracked hours into fees, realisation and margin — by client, by engagement, by person. Plan busy season against the capacity you actually have, without leaving the tool.

Managing a large team?

Easy, fuss-free onboarding

Instant setup, intuitive one-click time tracking and privacy-first approach to make it a breeze to get the whole team on board.

Multi-platform time tracking that fits into your workflow

Track time from inside other tools, whether Google Suite or Jira, from your desktop, your phone, or the web.

GDPR-compliant and committed to employee privacy

Toggl stays compliant with the latest GDPR regulatory developments and takes a hard stance against employee surveillance

Onboard your team now

Talk to Sales

No credit card required

Free 30-day trial for all features

Cancel anytime

Still unsure how it works?

Watch one minute intro

Capture every chargeable minute, see how booked the team is, and know which clients are worth keeping

Get accurate hours for billing and payroll

Ditch the chaos – your team can track.
‍
Start a timer for any client, engagement or task from web, desktop, mobile or a browser extension. Turn calendar events into entries so client calls stop disappearing from the timesheet.
‍
Connect your calendars and let desktop auto-tracking record what you worked on as you move between files. You decide what stays private.

"Each employee saves at least 15–20 minutes per day, while providing extensively more detailed and accurate data about which projects and tasks they worked on.”

— Stephen Wierenga, Owner, Perception Engineering

Outsource the nagging

Say goodbye to "Make sure to fill in your timesheet" messages – send reminders, set required fields to reduce data inaccuracy.

Give clients and internal teams a record you can defend

Filter time logs by client, period or engagement, and round to your billing increment automatically.
‍
Export the report or invite stakeholders as Guests to see only their own projects. Approvals mean no hour reaches a bill without review.

"Time tracking brought transparency and trust into the relationship with our clients.”

— Dominika Babulicová, Lighting Beetle

Run the engagement calendar in one place

Break work down into tasks with owners, estimates and due dates, with statuses following your own process from preparation through review to filing.
‍
Statutory deadlines sit on the Timeline as milestones.

Deliver work profitably
The time and billing software built for how finance teams and accountants actually work
Automatic and one-click time tracking
Desktop keyword rules and a private activity timeline, or a timer from a calendar event, browser extension, or any device.
Fixed-fee compliance work
Track budgets with an alert before the fee's consumed. See margin on the fee, and what to reprice at renewal.
Billable versus non-billable time
See where non-billable hours go — admin, chasing records, internal review — per person and client, early enough to act on.
Rates for partners, seniors and juniors
Different billable and cost rates by person and project. Real engagement margin, not a blended guess.
Client-ready reports and approvals
Filter, round to your increment, share reports or invite Guests. Review and approve timesheets before anything's billed.
Busy-season capacity and utilization
See who's available, booked or over capacity based on hours, time off and planned work. Decide what to take on, and when to hire.
Estimates versus actuals
Know what last year's close or tax return actually took, so this year's fee — or headcount case — is built on evidence.
Integrate with your tools
Turn calendar events into time entries, and pull hours, rates and costs into your reporting stack via Integrations, API or MCP.

One source of truth for every finance team

Solo accountants, bookkeepers and fractional finance teams
Our accountant time tracking software captures the hours, applies the rate, produces the client-ready report — so pricing the next engagement stops being a guess. Start free, add your rates and costs.
Practices billing clients
Cost, profit and margin in one place, per person and client, no spreadsheet exports. Approvals keep the data clean; capacity planning tells you what to take on.
In-house finance teams and shared services
For teams that don't invoice but still justify where time went. Attribute effort to teams and make the headcount case with data, not anecdotes.

FAQs

What's the best time tracking software for accountants?

The best tool ties tracked hours to rates, realisation, and margin per client, and rounds to your billing increment. Toggl turns one-click tracking into client-ready reports and profitability, so pricing engagements and staffing busy season run on real data instead of a guess.

Does Toggl replace my practice management or accounting software?

No. Toggl handles the time, rates, and profitability layer, then feeds the reports, hours, and costs into your billing, payroll, or practice management system through export, API, or MCP. It doesn't run bookkeeping, invoicing, or payroll itself.

Can Toggl set different rates for different clients, people, and types of work?

Yes. Rates can be set at the task, project, or team member level, so they match what's in the contract rather than an average you have to correct later. Historical rates are kept as well, which means a report covering last year still reflects what you charged then.

Does it handle fixed-fee compliance work, or only hourly billing?

Both. Fixed-fee jobs carry a budget with an alert, and profitability shows margin on the fee.

Can I round time to my billing increment?

Yes — reports round to whatever increment you bill in.

How do I know which clients are actually profitable?

You can use rates and labor costs. Rates tell you what you billed, while labor costs show what delivering it cost. Put them side by side and you get margin per client and per project instead of a revenue figure that looks healthy on its own. Toggl also compares estimated hours against actual, so a project quietly running at twice the effort you quoted surfaces while you can still act on it.

Can I approve time before anything is billed?

Yes. Weekly approvals mean a monthly bill run means approving the weeks that make it up.

Can my client see their own hours?

Yes — invite them as a Guest and they see only the projects you share. Or send the exported PDF report with the invoice.

Can an in-house finance team use this without billing anyone?

Yes. Use projects and clients as cost centres and report effort by period — no billable rates required.

Does it connect to our accounting system?

Export any report, or pull hours, rates and costs out via API or MCP. Calendar events can become time entries automatically.

What if my hours are already in another tool?

Import clients, projects, tasks, time entries and historical rate timelines by CSV, including exports from Harvest, Clockify and ClickUp.