Resource planning and capacity management

You've been managing resources the hard way for too long.

Toggl gives you visibility to allocate resources and balance workloads — without messy spreadsheets and guesswork.

Visual capacity planning

Real-time team availability

Time tracking built in

Resource planning isn't just about headcount.

Teams today are balancing flexible schedules, overlapping projects, and shifting priorities. But most tools weren't built for real-world complexity. Calendars only show meetings. Spreadsheets miss the context. And suddenly, you're double-booking people or overloading teams.

We built Toggl to change that:
Confident planning at any scale
Plan across time from next week to next quarter. Make confident calls on hiring, timelines, and scope.
Real capacity clarity
See real capacity — availability, time off, and workload. Know who's truly available before assigning work.
Data you can act on
Use real time data, not assumptions. Balance workloads based on how long work actually takes.

Resource planning that matches reality

See the big picture and plan with true capacity in mind

Get a clear, shared view of your team's real availability — across projects, schedules, and time off.

See the big picture and plan with true capacity in mind

Get a clear, shared view of your team's real availability — across projects, schedules, and time off.

Understand actual capacity with public holidays and time off accounted for, not just who “seems” free

Keep critical milestones and deadlines visible across all active projects

Forecast long-term workloads to anticipate hiring needs and rebalance resources proactively

Adjust workloads with drag-and-drop ease

Reassign or reschedule tasks in seconds, without messy spreadsheets or resourcing tools.

Adjust workloads with drag-and-drop ease

Reassign or reschedule tasks in seconds, without messy spreadsheets or resourcing tools.

Drag-and-drop across timelines or Kanban boards

Quickly adapt when priorities or availability change

Keep work balanced without digging through tabs

Track time without friction

Built-in time tracking gives you accurate, up-to-date usage data for better planning.

Track time without friction

Built-in time tracking gives you accurate, up-to-date usage data for better planning.

Track time manually, with a real-time timer, Pomodoro, or by automatically counting calendar events as tracked time

Time data flows directly into capacity planning and reports

Reports that guide better decisions

Understand how your team's time is spent and how well it's being used — no spreadsheets required.

Reports that guide better decisions

Understand how your team's time is spent and how well it's being used — no spreadsheets required.

View completed tasks, tracked time, and overall team output

Monitor utilization and capacity across roles, projects, and time periods

Slice by team, status, or client using powerful filters

Deliver work profitably
Resource planning, made easy for all teams
Managers
Plan work around real availability — not guesswork or gut feel. Keep projects on track without overloading people.

“Love being able to see overlapping tasks. Makes complex scheduling easier.”
5-star review on G2.com
Teams
Avoid burnout and last-minute fire drills. Workloads stay fair, balanced, and predictable.

“Shared timelines mean no one is overwhelmed, even when juggling several projects at the same time.”
BuzzFeed team
Businesses
Use your resources efficiently and sustainably. Spot hiring needs early and protect delivery margins.

“The team can go back and look at what they’ve worked on and also see how long something took. Now I know how much time to allocate for similar work.”
Music publishing studio, Boiler Room