You’ve probably already found your accounting software of choice — something like Xero or QuickBooks that handles your ledger and keeps the financial data clean. 

But those systems aren’t built to help you stay ahead of client deadlines, keep your team rowing in the same direction, and manage tasks efficiently. For that, you need full-bodied project management software for accountants — something that keeps you on top of your workload, with insights into what the rest of the team is doing, too. 

This in-depth guide helps you make sense of the crowded project management software market. We’ve spotlighted nine different options — a mix of all-purpose project management tools, full practice management solutions, and specialist accounting workflow tools. 

Here are all the options we’ll discuss:

1. Toggl 2.0
2. Asana
3. Karbon
4. TaxDome
5. Canopy
6. Jetpack Workflow
7. Financial Cents
8. Double
9. Mango

Key takeaways 

• Project management software for accountants gives you a structured way to plan client work, track progress, and keep your team on the same page. It fills the gaps your accounting system can’t — things like deadlines, task status, workflows, and the constant movement of client deliverables.
• Some firms use general-purpose tools to manage their accounting projects because they already live in them elsewhere in the business. That can work, especially if you want something flexible and familiar.
• Others gravitate toward accounting practice management software that bundles everything into one space. These tools offer workflows, client portals, document storage, billing, and sometimes tax-specific features, all in the same system. 
• Accountants wouldn’t mess up the numbers on a tax return, but the same can’t be said of time forecasting. Without actual time data, you’re guessing how long work takes, which leads to faulty estimates and fuzzy capacity planning. 
• Toggl 2.0 is the solution for accountants who want project precision. It’s built with time tracking at its core, so your project planning, scheduling, and resource management are based on rock-solid time data.

5 must-have features in any accounting project management software 

Most accounting teams don’t need hundreds of features; they just need tools that move their work forward. Here are some important ones to consider:

• Built-in time tracking: Time data is the backbone of reliable planning. You can’t plan client work, price services, or forecast capacity without knowing how long tasks actually take. Look for tools that embed time tracking functionality directly in the software and make it central to project planning. If it’s only available as an add-on or requires a clunky integration to a third-party solution, consider that as a red flag. 
• Clear workflow templates: Month-end close, payroll cycles, entity setup, sales tax filings — the best tools let you standardize all of these core accounting processes instead of rebuilding them every time. 
• Recurring task automation: Accounting work is repetitive by nature. Your software should schedule recurring jobs, send reminders, and handle handoffs automatically.
• Capacity visibility: When deadlines loom, you need to see who’s overloaded and who you can shift work to. A live view of team availability keeps client delivery predictable.
• Client collaboration tools: You might hand over perfect figures to your clients and save some money along the way. But if your tool doesn’t make project progress easy to share, you’ll raise their stress levels (and yours).

9 best project management software for accountants 

Now that you know the basics, let’s explore the actual tools. Note that the first two solutions are general project management and capacity platforms can serve the needs of accountants and finance teams, while the others are more specialized (most falling into the “practice management software” category).

1. Toggl 2.0

Best for: Accounting teams who want accurate, time-driven planning and capacity visibility 

Toggl 2.0 is a planning and capacity management tool built on a foundation of your time data. It gives accountants and finance professionals a clear, realistic way to organize client work based on how long everything takes. 

Where most project management platforms offer time tracking as a bolt-on feature, we’ve built our entire platform around it. Why? Because we know from experience that project plans shouldn’t be hashed together with a collection of estimates and guesswork. 

Instead, Toggl 2.0 uses your real tracked hours to show and prove how much work your accounting team can actually take on. That makes it particularly useful for firms with recurring cycles like month-end close, payroll runs, sales tax filings, and client onboarding. 

Once you have true time clarity into your routine operations, client management becomes a breeze. There’s no more worrying about missed deadline conversations or discovering halfway through a job that you’ve underpriced the work.

And with setup that takes minutes, not weeks, even small teams get instant visibility into their workload. You can keep your existing accounting software exactly where it is. Toggl Focus simply adds the planning precision your ledger system can’t. 

Key features 

• Built-in one-click time tracking: Track time from your preferred device. Reminders prompt your team to log time daily or weekly, and required fields check that every entry includes the right client, project, task, and notes.
• Pomodoro timer for deep-focus work: Use built-in Pomodoro sessions to stay focused during intense accounting tasks like reconciliations or tax prep. Great for reducing distractions and context switching.
• Billable vs. non-billable tracking: Mark entries as non-billable or billable hours, assign hourly rates per client or project, and track earned revenue in real time.
• Clients, projects, tasks, and tags: Organize work by creating an accounting-friendly hierarchy for bookkeeping cycles, tax filings, payroll runs, month-end close, and advisory projects.

• Reporting: Generate summary or detailed reports by client, project, task, or timeframe, all perfect for billing transparency or profitability analysis.

• Capacity and workload visibility: See who’s overloaded, who has availability, and when your team hits capacity limits, all based on real tracked time.

• Enterprise-grade security: ISO 27001–certified infrastructure, encryption, and restricted access controls to protect sensitive financial data.

User reviews 

“Switching to Toggl has been one of the best decisions for our team. From the moment we started using it, the platform’s intuitive and user-friendly interface stood out, making it incredibly easy to track time and manage projects. The detailed, customizable reports provide invaluable insights into our productivity and project progress, helping us identify areas for improvement and celebrate our successes.” — Yugo M., a small business founder 

“Toggl 2.0 is amazing. The UX is perfect and matches my workflow in a shocking way!” — Toggl Community feedback 

Pricing 

• Free: For up to five users. Includes time tracking for finance teams, simple planning tools, personal productivity insights, and core scheduling essentials.
• Starter: $9 per user/mo. Adds smarter planning, capacity basics, like PTO, public holidays, and flexible hours, and team visibility. 
• Premium: $20 per user/mo. Adds full capacity management. 
• Enterprise: Custom pricing is available for larger organizations needing scalable support.

2. Asana 

Best for: Teams willing to adapt familiar general-purpose project management software to their accounting workflows

(Source: Asana) 

Asana is a flexible, general-purpose project management tool that works for almost any team, including accounting and finance.

As it’s not a niche software, it doesn’t come preloaded with anything accounting-centric like your tax-firm workflows or compliance deadlines. But if your firm works closely with other departments (think operations, advisory, consulting, admin), or you simply need a clean, adaptable workspace for task management and keeping deadlines under control, Asana can more than hold its own.

As a bonus: Asana’s famous celebration creatures occasionally fly across your screen when you complete a task. So, when you finally check off that umpteenth payroll run … a surprise unicorn swooping across your monitor is honestly kinda charming. 

Key features 

• Clear task dependencies: Map out multi-step processes like month-end close or audit prep. 
• Reusable templates for finance workflows: Use Asana’s built-in finance templates or build your own for recurring tasks like budget planning or client deliverables.
• Automations that reduce manual work: Set rules to auto-assign tasks, move work between stages, or update statuses when client data or approvals come in.
• Workload view for balancing your team’s schedule: Get a visual plan of who’s overloaded during tax season and who has room for a new client. 
• Flexible views for planning and tracking work: Switch between lists, boards, calendars, and project timelines depending on the workflow, from recurring bookkeeping tasks to ad-hoc internal projects.
• Strong cross-functional collaboration: Stay connected using a neat collection of comments, @mentions, shared dashboards, and integrations with tools like Slack and Google Workspace to coordinate with other departments. 

User reviews 

“As an accountant, I needed to be able to handle tasks and projects that I could program to recur on weekly, monthly, quarterly, etc. Asana does that AND has a great mobile platform. Exactly what I needed!” — Lyz K., accounting president for a small business

“Great for organizing daily, monthly, or yearly tasks for finance and accounting teams.” — Financial services user 

Pricing 

• Free trial for 30 days 
• Asana Personal is available as a free tier 
• Paid plans from $10.99 per user/mo 
• 4 paid plans available: Starter, Advanced, Enterprise, and Enterprise+

3. TaxDome 

Best for: Firms wanting an all-in-one practice management suite 

Source: TaxDome 

TaxDome is an all-in-one practice management platform built specifically for accounting, tax, bookkeeping, and professional services firms. Rather than working across dozens of generic tools (CRM + file-storage + emails + time tracking + billing), TaxDome is designed from the ground up to handle everything: client and document management, workflow automation, secure client portals, billing and payments, and firm-wide collaboration.

Because of that, many small and mid-sized firms, from solo practices to teams of 10-50+, rely on it to centralize their operations and reduce their client admin overhead. 

Key features 

• Client portal: Enable your clients to upload documents, answer organizers, e-sign forms, pay invoices, and message you in one secure spot. 
• Automated workflows for recurring services: Build pipelines for tax prep, bookkeeping, payroll, whatever you do on repeat. 
• Document management built for accountants: Store files, manage version histories, organize folders, and collect signatures in one place. 
• Built-in billing and payments: Create proposals, send invoices, and collect payments (via Stripe and others) without needing an external billing system. You can even automate recurring invoices for ongoing services.
• Tight integrations with tax and accounting tools: Plug into popular tax software, payment processors, IRS transcripts, Companies House, QuickBooks Online, and more to keep your data flowing. 
• Team member collaboration: Assign and track tasks to accounting team members (with configurable permissions), so you can see who’s doing what across the firm. 

User reviews 

“We’ve been using TaxDome for our accounting firm for over a year. The all-in-one platform eliminated the need to juggle multiple tools — everything from secure messaging and e-signatures to task tracking and client portals is right here in one place.” — Jason L., a small business owner 

“We’ve been using TaxDome for 6 months now, and it’s completely transformed the way we manage our tax and accounting practice. From client communication to workflow automation, TaxDome has streamlined every part of our operations.” — Candy P., a bookkeeper and tax preparer

Pricing 

• Plans available with 1-3 year commitments 
• Plans from $700 per seat/yr with a 3-year commitment 
• 3 plans available: Essentials, Pro, and Business 

4. Karbon 

Best for: accounting firms that want deep visibility into every engagement and tight internal workflow control

(Source: Karbon) 

Karbon is a cloud-based practice management platform built for the rhythm of accounting work. Instead of scattering everything across inboxes and spreadsheets, Karbon pulls everything together so your team always knows:

• Where each client engagement stands
• What’s blocking month-end close
• Which tax returns are stuck waiting for documents
• Who’s overloaded heading into a busy deadline period.

Overall, Karbon is a good shout if you want deep internal visibility of your accounting work — with the structure firms need to stay compliant and hit statutory deadlines. 

Key features 

• Karbon Practice Intelligence: Get pre-modeled dashboards and real-time reporting on productivity, realization, WIP, time entry trends, and staff efficiency. 
• Kanban view for cyclical work: Visualize every engagement, such as tax returns, monthly bookkeeping, audits, payroll cycles, in a Kanban board built for accounting workflows. 
• Leaderboards: Track who’s completing the most jobs and which clients consume the most time. 
• Global search across all clients, emails, documents, and jobs: Find anything, an email thread, a missing W-9, payroll notes, last year’s tax organizer, in seconds. 
• Client portal: Give clients a single, secure place to upload files and make requests. You can also use this space to share updates with them. 
• Integrations with accounting tools: Sync client data and automate workflows with QuickBooks Online Accountant, Xero Practice Manager, and thousands of apps via Zapier. 

User reviews 

“A new integration I have been really benefitting from is the updated QBO integration. This now pulls in payments received as well as the invoices issued. This has eliminated all manual bookkeeping on the sales side for me allowing me to focus on budgeting, expenses, and operations.” — Lisa R., a small business partner 

“Karbon serves as a modern project management tool that scales appropriately with enterprise needs, providing me with increased visibility and insight into the status of our team’s work at any given moment. I love Karbon’s intuitive interface and simple framework, which make it easy to spin up new projects and involve the team, enhancing our workflow and efficiency in managing tax and accounting projects at our CPA firm.” — Barrett Y., a marketing partner

Pricing 

• Free trial available 
• Paid plans from $59 per user/mo 
• 3 plans available: Team, Business, and Enterprise 

5. Canopy 

Best for: Firms growing their tech stack piece-by-piece

(Source: Canopy) 

Canopy is practice management software that caters to accounting teams of any size, not just the big wigs. As their website puts it: “So you’re not KPMG, so what?”

Whether you’re a solo practitioner handling everything from client intake to invoicing, or a growing firm building out your tech stack piece by piece, Canopy meets you where you are. Its modular design means you can start small with the Client Engagement Platform, then add workflow automation, document management, billing, payments, or even IRS transcript tools as your services expand.

It’s a great fit for teams who want an all-in-one system without committing to the price or complexity of an enterprise suite.

Key features 

• Canopy AI: Automate your client questionnaires and predict any required documents, summarize emails or auto-name uploaded files to remove any admin friction. 
• Smart client intake: Create branded, streamlined intake forms that gather the right data upfront and flow directly into client records and workflows.
• Client portal: Give clients one clean hub to upload documents, complete tasks, sign forms, and pay invoices without endless email threads.
• Mobile app: Review tasks, upload files, message clients, and track work from your phone, ideal for accountants working on the go.
• Workflow automation: Standardize recurring accounting jobs and automate deadlines, client reminders, and task handoffs for tax, bookkeeping, payroll, and advisory work. 
• Client Engagement Platform: Keep every file, note, message, and task for every client in one organized command center. 

User reviews 

“The transcript feature is one of my favorites because it pulls all transcripts quicker than I can via tax pros. The feature gives an account overview, CSED calculations, penalties and interest, payment history, bankruptcy, account transactions and assessment overview.” — Contessa C., an operations manager

“Everything I need is in one, centralized place. If I am working with a business client that owns several companies, I can connect everything with ease. Both personal and business accounts can be connected for ease of navigation for the accountant, and the client can use a single log in to access everything in one menu. I am looking forward to learning to use the AI powered features that have been rolling out.” — Teddy C., a tax accountant 

Pricing 

Small firm pricing is available for firms with fewer than four users, with Growing firms above this. 

• Small firm Starter pricing from $45 per user/mo 
• Growing firms Client Engagement pricing from $150 per month for unlimited users 
• Add-ons available for tax resolution, collection cases, transcripts, and more  

6. Jetpack Workflow

Best for: Small to mid-sized firms that want simple, accountant-friendly workflow management without full PM complexity

(Source: Jetpack Workflow)

Unlike many of the other tools on this list, Jetpack Workflow isn’t practice management software, and it isn’t trying to be. Instead, it focuses on solving workflow and project management challenges that accountants and growing firms commonly struggle with. If you’re constantly burning out trying to hit client deadlines or just lack a standardized process for your client work, Jetpack Workflow could be worth a look. 

It’s a lean tool that’s definitely not trying to be an all-in-one solution. Instead every product feature it offers is intentionally geared toward making life easier for accountants, bookkeepers, and firm owners. Launch is quick and productive, so you’ll have full visibility into your clients (and their projects) within a couple of days.

Key features 

• Progress tracking: See the status of your client work, including who’s working on what, and catch potential issues in advance. 
• Recurring tasks: Create automations for your most repetitive tasks, so you can focus on more value-adding work for your clients. 
• Accounting workflows: Standardize your workflows, using custom templates that shave time off your processes. 
• Bookkeeping workflows: Templatize your bookkeeping processes with workflow management software that saves time on your client deliverables.

User reviews 

“Jetpack is a clean and straightforward workflow solution that is designed specifically for accounting practices. The designers are familiar with the accounting business and have made the functionality match, I especially enjoy the new UI in V2.” — James H., an accounting principal 

“Jetpack Workflow records the daily operations or transactions in a cash book or the general ledger, ensuring that only the transparent deals are conducted. More so, Jetpack Workflow helps in cost analysis and budgeting, suitable for efficient planning and business operations.” — David L., a director 

Pricing 

• Free trial for 14 days 
• Paid plans from $40 per user/mo 
• 3 plans available: Starter, Organize, and Scale 

7. Financial Cents 

Best for: Practices replacing multiple disconnected tools with an all-in-one workflow and client portal solution

(Source: Financial Cents) 

If you’ve been wrangling with a patchwork of accounting tools until now, and you’re bored of shelling out for their monthly subscriptions, or streamlining data across all of them, then Financial Cents could be the all-in-one solution you’re looking for. This practice management suite consolidates work management, client portal, email integrations, proposals, billing and payments, and a CRM, under one roof. 

Key features 

• Workflow templates: Set up standardized processes for bookkeeping, payroll, tax prep, or advisory work without reinventing the wheel every time. 
• Client portal: Give clients a simple place to upload documents, answer requests, and track what you still need from them.
• Email integration: Connect your inbox so client messages, files, and follow-ups sit inside the same workspace as your tasks.
• Automated client reminders: Let Financial Cents nudge clients for missing documents or approvals so you don’t spend half your week chasing them.
• Capacity planning: See who on your team is overloaded, who’s available, and where you might need to redistribute. 

User reviews 

“I had a couple of years hanging on by the skin of my teeth through tax season, balancing my bookkeeping with tax preparation and workflow management. The automated client reminder is a game changer! No more forgetting when and what the client is supposed to be supplying me. I have a clear view of each stage of each client and they have a concise list of what is needed on their end for me to provide the best service!” — Richard R., an accountant 

“Financial Cents has been a game-changer for our CPA firm. Before using it, we struggled with keeping client tasks, deadlines, and communications organized across our team. Now, everything is centralized and transparent, which has greatly improved our efficiency and reduced the risk of missed deadlines. The software is intuitive, easy to implement, and our staff adapted quickly.” — Victoria S., small business owner

Pricing 

• Free trial for 14 days 
• Paid plans from $19 per month 
• 4 plans available: Solo, Team, Scale, and Enterprise 

8. Double (formerly Keeper) 

Best for: Layering on top of QuickBooks or Xero 

(Source: Double) 

Double is built for bookkeeping and accounting teams who live inside QuickBooks or Xero all day and want a faster, more structured way to review client books. Instead of replacing your accounting system, Double plugs directly into it and adds the workflow layer those tools don’t have. 

And because it works on top of QuickBooks and Xero, every change you make in Double syncs straight back into the ledger. You get the speed and clarity of a dedicated close-management system, without introducing yet another place your team has to reconcile or babysit.

Key features 

• Bank-feed questions: Ask clients about unclear transactions directly from the bank feed, without exporting anything or drafting separate emails.
• In-app reclassification: Reclassify transactions inside Double based on client responses, then sync those changes back to QuickBooks or Xero.
• Error detection: Catch common coding mistakes automatically during month-end review so you’re not hunting for them later.
• Vendor-level reporting: Review P&L at the vendor level to spot issues or changes faster than digging through multiple QBO/Xero reports.
• 1099 vendor management: Identify vendors missing W-9s, request those W-9s inside Double, and export 1099 data for your filing tool.
• Executive-summary reporting: Build one-page summaries with KPIs and visuals, then publish those reports directly to each client’s portal.
• Integrated email: Work from a built-in email client, convert messages into tasks, and see a shared email history for every client.

User reviews 

“Accountants love checks and balances and black and white and quality checks and Double does all this amazingly. They have added so many features through the years without increasing their base price. They have added premium features and added tiers, but they have never taken anything away.” — Martha C., a small business owner 

“I appreciate how Keeper allows us to handle all of our clients’ monthly accounting tasks within a single program. I also really value how easy it is to communicate with clients about any questions and receive timely responses. Annual 1099 filing requirements are easily fulfilled with the ability to acquire W-9 info from vendors.” — Michael E., an accountant 

Pricing 

• Free trial available during 60-minute onboarding call 
• Paid plans from $10 per client/mo 
• 3 plans available: Core, Plus, Scale 

9. Mango 

Best for: Firms requiring traditional practice management essentials plus secure file sharing

(Source: Mango Practice Management) 

Mango Practice Management is a client-friendly suite of software tools aimed at accounting firms of all shapes and sizes. It’s an all-in-one solution developed by Mango and ImagineTime, with 25 years of experience building software specifically for accountants. No surprise then, that it integrates with all the usual suspects like QuickBooks and Intuit ProConnect.

Alongside the practice management tools you’d expect, Mango also comes with an array of collaboration tools to optimize your client relationships and keep your accounting firm thriving. 

Key features 

• Engagement letters with built-in e-signatures: Create, send, and track engagement letters directly in Mango, and let clients sign electronically. 
• Workflow management: Standardize recurring services (tax prep, bookkeeping, audits), assign tasks, track progress, and automate reminders to keep work moving.
• Document management and MangoShare: Securely share files, request documents with due dates, and give clients a centralized, user-friendly portal.
• Due-date tracking: Stay ahead of statutory deadlines with automated alerts, calendar views, and clear oversight across engagements.
• Centralized communication: Log emails, notes, and documents inside each client profile so your team has all context in one place.
• Reporting and analytics: Access WIP, realization, staff utilization, and engagement-level profitability reports.

User reviews 

“I use Mango every day for timekeeping, billing and project due date management. Mango Share has also been an added bonus for secure file sharing with our clients.” — Accounting user 

“Mango provides me with a stable platform to maintain client/engagement time and expense and easily create detailed invoices that are required in my forensic accounting practice.” — Dan R., a small business user 

Pricing 

• Free trial available 
• Paid plans from $35 per user/mo 
• 3 plans available: Basic, Plus, and Pro 

5 top considerations before you commit to an accounting project management tool 

Even after being introduced to this hitlist of PM tools for accountants, there’s still some head-scratching to do. This is the part where you really reflect on what you need from a particular platform. So we’ve created the checklist below to narrow down your shortlist before you start reaching out for customer demos or take a free trial. 

1. Do you want to offer clients a portal at all?

Some firms prefer to move all document-sharing, signatures, requests, and updates into a dedicated portal. Others want their PM tool strictly for internal ops. Decide which camp you’re in before evaluating platforms, and it instantly narrows the field.

2. Does it integrate with the tools you already rely on?

Check for smooth integrations with your ledger, email, billing apps, document storage, or tax software. If a tool requires messy workarounds, it’ll cost you more time than it saves.

3. Is the pricing realistic for your team size?

Some tools scale user-by-user, others charge by client volume. Make sure the model matches your firm’s structure, both now and as you grow. Be warned: practice management suites can get pricey fast, if you’re not keeping an eye on your package. 

4. What’s the customer support like?

You don’t want to be stuck in live-chat limbo when something breaks during your busy season. Look for rapid response times delivered by real, live humans, and onboarding that helps you get value quickly. 

5. Will your workflows fit the software, or will you need to rebuild everything?

Some platforms come with accounting-ready templates; others require heavy customization. Pick the one that supports the way your firm works, rather than forcing you to reinvent your processes.

Take back control of your time with Toggl 2.0 

You now have a clear map of the project management tools shaping modern accounting work, and the confidence to choose a system that truly supports the way your firm operates. The next step is to put that insight into motion.

If planning with real data feels like the right path forward, Toggl 2.0 is built to give you that clarity from day one. Try it free and experience what it’s like when your workload finally lines up with your team’s actual capacity. Sign up for free today. 

Should we take on this new client? Can we squeeze another project in before the end of the year? If we say yes, do we have enough people and budget left actually to tackle everything? 

These are just some of the questions we all face when planning our business workloads. And honestly, they’re getting pretty old. Because running around in confusion, trying to guess what we’re capable of, while being limited by our time, budget, and personnel, is exhausting. 

Poor planning is usually to blame. Even the best, most creative ideas that should be a profitability slam dunk are doomed when you don’t have all your ducks in a row. 

Capacity planning and resource planning are both key to making confident, data-driven decisions about your team’s workload. But they tackle different questions. Confuse one for the other, and you risk missing half the picture.

In this guide, we’ll break down exactly what each planning term means, when to use them, and how they work together in practice. We’ll also show you how Toggl 2.0, with its built-in time tracking and visual planning tools, empowers you to strategize and deliver work that fits your team’s real capacity. 

Capacity planning vs. resource planning: What’s the difference? 

Effective capacity planning sets the limits of what’s possible, while resource planning figures out how to make the most of what you’ve got. Put simply, capacity planning and resource planning are close cousins in the world of project planning — definitely related, but each with its own agenda.

Imagine you’re planning a party. Capacity planning gives you the bigger picture of what’s feasible by answering questions like:

• How many guests can we fit in the venue?
• How many chairs, pizzas, and playlists do we need?
• Will it be carnage if we try to host 100 people?

Resource planning gets you into the tactical details, so you can decide things like: 

• Who’s on DJ duty?
• Who’s running the snack table?
• Who’s making sure the lights don’t explode?

But business isn’t just about parties. So, before we dive into what each planning methodology looks like in the working world, here’s a quick table to give you the gist upfront. 

	Capacity planning	Resource planning
Definition	Determines the total workload your team can handle within a specific timeframe based on available people, tools, and hours.	Allocates specific people and skills to tasks and projects to deliver the work efficiently.
Core question	“How much work can we take on?”	“Who’s doing what, and when?”
Primary focus	Forecasting future demand vs. available capacity to avoid overcommitment.	Scheduling and optimizing the right resources (people, time, tools) to execute current work smoothly.
Time horizon	Long-term (weeks, months, or quarters ahead).	Short-term (days or weeks ahead).
Key inputs	Headcount, working hours, utilization targets, time-off data, project pipeline, historic data as evidence of your workload.	Skill sets, task durations, individual availability, project timelines, priorities.
Output and deliverables	Forecast reports, hiring or resourcing plans, “what-if” demand scenarios.	Detailed schedules, task assignments, workload charts, project dashboards.
Tools and data	Capacity planning tools, templates, dashboards, time-tracking trends, and forecasting functionality	Project management software, or scheduling tools with live workload views
Typical use case	“Can our design team handle three more clients next quarter?”	“Who should design this client’s new landing page next week?”
Ownership	Operations or senior project managers (strategic leadership level).	Project managers or team leads (tactical execution level).

What is capacity planning? 

Capacity planning in project management estimates your ability to meet future demand. It’s strategic and long-term in its approach, relying heavily on the availability of your current resources and on historical evidence to forecast whether you can realistically handle upcoming projects. 

Or as agency operations expert Kyle Hunt puts it, “Capacity, I define as how many clients can this person take on with excellence and still perform at a high quality.” 

When you start tracking your team’s capacity, a few magical things start to happen: 

🧩 You stop guessing and start balancing. No more heroic all-nighters or random lulls, just a healthy rhythm of work.

🔥 You stop burnout dead in its tracks. Spot workload spikes before they turn into Slack meltdowns.

📊 You make better business calls. Real data means knowing when to take on new projects and when to say “ooooh….not yet.”

🚀 You plan with confidence. Capacity tracking gives you the clarity to grow sustainably. 

💸 You catch revenue leaks and price smarter. If your team’s maxed out, you can justify raising rates or hiring instead of stretching people thin. 

On this last point, experienced agency owner Eli Rubel uses capacity planning to test price sensitivity at Profit Labs. 

How to calculate capacity planning 

If project management had a NASA mission control room, capacity planning would be the blinking dashboard at the center, tracking all the inputs that go into your project requirements and operations — think billable hours, time off, utilization, resource demand, the list goes on … 

You can use this complex data to answer the most important capacity question: Can we take this on? 

Here’s a capacity planning formula you can use to find out. It’s far simpler than it looks. 

Team Capacity = (Available Hours × Utilization Rate) − Time Off

This formula helps you translate headcount and working hours into real, usable capacity — the hours your business can actually dedicate to projects after accounting for holidays, meetings, and the occasional cat-on-keyboard moment.

Let’s break it down.

Step 1. Determine your total available hours

Start with the number of people and the period you’re planning for (a week, month, or quarter). 

Example: A five-person team working 40 hours a week gives you 200 total hours.

Step 2. Adjust for utilization rate

No one is productive 100% of the time. Factor in meetings, admin, and context-switching. A healthy utilization rate usually lands between 70-85% for creative and project-based teams.

Example: 200 hours x 0.8 = 160 hours of usable time

Step 3. Subtract time off

Remove vacation, public holidays, and personal leave from the total. 

Example: If two team members take a day off each, that’s 16 hours less, leaving 144 hours of available capacity.

Step 4. Compare capacity to demand

Now, stack that capacity against your project workload.

Example: If your upcoming sprint requires 180 hours of work, but your team only has 144 hours of capacity, you’re 36 hours short, meaning something’s gotta give … you might reprioritize, hire, or push those timelines. 

3 capacity planning strategies you can use 

You’ve run the numbers and balanced the math. Now’s the perfect time to get a handle on your capacity. Should you hire ahead of demand, wait until you’re bursting at the seams, or find a happy medium? 

Here are three proven capacity planning strategies to help you choose.

Lag strategy 

Best for: Startups or smaller teams that want to stay lean and flexible

If you’re looking for a safe, budget-friendly approach, why not wait until you feel the squeeze and adopt the “Lag?” You’ll only add capacity after you’ve hit your limit. 

On the plus side, you won’t risk wasting your resources if you commit too early. But you need to be prepared to do a little firefighting when your projects start backing up and your teams are running on caffeine and hope! 

Lead strategy 

Best for: Fast-growing teams or agencies that can confidently forecast new work

The “Lead” strategy is always one step ahead of the game. With this approach, you’ll add capacity as a proactive measure before you actually need it. 

Founder John Doherty describes using the Lead method to plan capacity at his content editing and writing agency, Editor Ninja: “Once the whole group is 75 to 80% full, we go and recruit,

He begins by asking the agency’s existing editors if they have any more bandwidth. “Often, someone will raise their hand and say ‘I’ve got five or 10 more hours,’” he says, which enables them to increase their capacity and assign them the next client. 

While this approach smooths out growing pains and positions you for quick scaling, the downside is it can force you to carry higher costs upfront while you wait for that extra work to land.

Match strategy 

Best for: Teams with steady workloads who want to stay efficient, agile, and data-driven 

The “Match” strategy is the Goldilocks of capacity management. It makes sure you’re neither too early or too late — everything is “juuuuust right.” But how does this work? 

Essentially, you adjust your capacity incrementally, based on real-time data, scaling up or down as your demand shifts. It’s certainly the most balanced strategy, but it depends on accurate, up-to-date information, which is where time tracking becomes your best friend. 

What is resource planning? 

Resource planning is the process of making sure you have enough resources for your project or operations, and then allocating specific resources appropriately. Trust us, there are heaps to choose from. 

The obvious resources are people, time, and budget. But don’t forget about other necessary resources that may be lesser-known but each play a vital role, like tools, skills, and workspace. 

Maybe it’s that extra Figma license you need to renew, the shared testing environment everyone needs access to, or the one designer who knows how to use After Effects. Each of these additional resources can make or break your delivery schedule. 

Effective resource planning helps you: 

• 🧭 Stay on course. Keep every project moving by making sure the right people with the right skills are in the right place at the right time.
• ⚙️ Spot bottlenecks early. See where workloads or approvals are stacking up before they stall progress.
• 📅 Maximize resource utilization. Balance workloads so your A-team isn’t overloaded while others are twiddling their thumbs.
• 🧑‍🤝‍🧑 Use all your available resources wisely. From contractors to cloud licenses, every piece of the puzzle is tracked and accounted for.
• 📈 Level up your resource management. Be prepared with scheduling and deliver visibility into who’s available, when, and for what.

How to calculate your resource requirements 

Resource planning is the zoom lens that gets you up close and personal as you start matching people to projects. Yes, there’s still some math involved in calculating the exact amount of resources you need. But with a few quick checks, you can see who’s overbooked and if any bottlenecks are holding you back. 

Here’s how to calculate your resource requirements step by step.

Step 1. Map your workload

Start with your project plan or backlog. List out every major task or deliverable, plus its estimated effort (in hours or story points).

Then group tasks by role or discipline, such as designers, developers, copywriters, QA, etc. This gives you a clear view of the type of work you need to resource before you start assigning names.

Step 2. Check your available resources

Next, look at your resource availability, including who’s free, for how long, and what else they’re working on.

Look for resource conflicts and overlaps. Someone might technically have 20 hours free, but if half of that’s tied up in meetings or context-switching, their real availability is much lower.

Use a live workload or resource availability chart to see if people have breathing room to spare or if they’re struggling with bottlenecks. 

Step 3. Allocate resources based on skills and priorities

Prioritization is the heart of resource allocation. It’s the stage where you’ll match the right people to the right tasks based on their unique skill sets, experience, and deadlines.

Avoid the “whoever’s free gets it” trap. This thinking seems like it’s faster short-term, but it often leads to rework or burnout later.

So, when resources are scarce, assign your most critical tasks first. Often, these are the ones with client visibility or dependencies, and then work outward from there.

Step 4. Calculate resource utilization

Next, you can look at your utilization rates — a metric that delivers balance. Use this formula: 

Utilization Rate = Assigned Hours / Available Hours × 100

Example: If a designer is booked for 32 hours in a 40-hour week, they’re at 80% utilization, which is a healthy sweet spot. But if another team member’s consistently over 95%, it’s time to redistribute work.

4 resource planning strategies 

Once you’ve mapped workloads and checked availability, the next step is organizing your resources day to day. Different teams prefer different approaches; some plan like chess grandmasters, others like jazz musicians.

Here are four tried-and-true resource planning strategies: 

1. Top-down planning 

Best for: Projects with fixed budgets, deadlines, or compliance requirements

The top-down approach starts from your project goals and constraints — what needs to be done, by when, and with what resources. You allocate people, money, and tools according to strategic priorities. For example, this might mean locking in your budget before assigning hours, or securing software licenses before tasking the team.

This method keeps spending predictable and aligns delivery with business outcomes. On the downside, it can feel a tad rigid if things change midstream.

2. Bottom-up planning 

Best for: Collaborative teams that need flexibility in both effort and costs.

With a bottom-up approach, teams estimate all the different types of resources they’ll need, such as tools, subscriptions, workspace, support functions, and, of course… hours on the clock. 

Based on these inputs, you’ll create a realistic budget and schedule you have a cat in hell’s chance of sticking to. It’s ideal for creative or technical projects where effort and costs can fluctuate. Beware, though, as it takes more time to align across your teams.

3. Rolling or dynamic planning 

Best for: Environments with frequent scope shifts, changing budgets, or shared tools.

Rolling planning is all about staying adaptable as things change. You continuously monitor your resource utilization and availability, reallocating hours, budgets, or access to shared tools as you need. The key to getting this strategy right is visibility. 

Let’s say your video team finishes early, freeing up editing software licenses. A rolling plan allows you to quickly reassign those to another team. 

4. Scenario-based planning 

Best for: Teams managing multiple variables, like headcount, budgets, or client priorities.

The scenario-based approach allows you to stress-test your resourcing based on “what-if” outcomes. 

• What if a major client expands their scope mid-project? 
• What if your budget is cut by 10%? 
• What if a crucial piece of software goes down?

Exploring each of these scenarios allows you to mock up and run through your backup plans. For example, you might explore hiring a freelancer or shift your budget between departments. Alternatively, you could pause nonessential work altogether. 

Capacity planning and resource planning: Better together 

If you’ve been paying attention, you’ll understand that capacity planning vs. resource planning isn’t an either-or situation. You need both. While the capacity planning process looks at the big picture and resource planning zooms in on daily execution, the two work best as a continuous cycle. Focusing on one without the other limits your impact. 

Kyle Hunt is a master of partnering these two essential planning processes, knowing exactly how to maximize his agency’s resources to free up more capacity. His solution is to use a pod model, where he groups together “highly skilled people that are working together on the same group of clients.” 

As a result of the pod approach, Hunt’s agency unlocks 20-30% more capacity. He doesn’t need to hire more people; he just groups existing resources around shared goals. That’s the compounding effect of aligning resource planning with capacity planning. 

Together, they create a self-reinforcing loop: the better you allocate and structure your resources, the more capacity you generate, and the more accurately you can plan for growth.

Capacity planning vs. resource planning: Which do you need? 

Not sure which type of planning to start with? The answer kinda depends on the problem you’re trying to solve. If you’re forecasting what’s possible, you need capacity planning. If you’re optimizing how that work actually gets done, you need resource planning. 

Learn to tell them apart with this handy guide. 

If your challenge sounds like this…	You need …	Because …
“We keep saying yes to new projects, then realize we don’t have the people to deliver.”	Capacity planning	You need to forecast demand and compare it against real, available hours before overcommitting.
“Our projects stall because we don’t have the right mix of skills or tools assigned.”	Resource planning	You need to allocate the right people, tools, and budgets to the right tasks for smooth execution.
“Some teams are overloaded while others have gaps in their schedules.”	Both	You need capacity visibility and smart resource allocation to balance workloads across teams.
“We’re trying to plan next quarter’s staffing and hiring needs.”	Capacity planning	You’re looking at the big picture — predicting future needs and identifying where to scale.
“We’re constantly juggling who’s doing what each week.”	Resource planning	You’re managing day-to-day project execution and need clarity on task ownership and availability.
“We want to optimize performance and prevent burnout long-term.”	Both	You’ll get the best results by using capacity planning for forecasting and resource planning for daily balance.

Capacity and resource planning are a breeze in Toggl 2.0 

Every successful project plan begins and ends with time.

If you don’t know how much time your team truly has, you can’t know your capacity. And if you don’t track where that time goes, you can’t manage your resource needs. Time is the thread that connects the two — the one project resource you can’t stretch, pause, or get back once it’s spent.

That’s why we’ve built Toggl 2.0 with time at the center of your workflows. It combines accurate time tracking with real capacity and resource planning, all visualized through intuitive tools like Kanban boards, calendars, and Gantt charts. You’ll gain a true picture of what’s possible, not just what’s on paper.

With Toggl 2.0, you can:

• See your real, current capacity by factoring in availability, time off, and utilization automatically.
• Plan resources that match your reality, allowing you to assign work based on true hours, not placeholders.
• Streamline without friction, dragging and dropping tasks or timelines as your priorities and initiatives shift.
• Trust your numbers, as every report and workload chart is powered by real tracked time.

When you make time the foundation of planning, decision-making is a cinch because the rest of your project demands make sense. That’s the promise of Toggl 2.0: capacity and resource planning that delivers clarity you can trust. Start better planning for free today.

Are you tired of constantly struggling to increase your agency’s profit margins?

You’re not alone. And while that might sound comforting, agency profitability shouldn’t feel like solving a mystery without clues.

Yet, for many agency owners, profit margins can feel like a riddle wrapped in a spreadsheet. The good news? Cracking the code isn’t as complicated as it seems — once you know what to look for.

This guide is your roadmap to running a leaner, more profitable agency. We’ll show you:

• The financial metrics that actually matter (and why most are just noise)
• How to track them without losing your sanity
• Three profit-boosting levers you can pull right now

No fluff, no jargon — just actionable insights to help you take control of your bottom line.

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The content in this blog post was covered in a Toggl Academy webinar with Marcel Petitpas.

He’s an agency profitability expert and owner of Parakeeto, which helps high-growth creative agencies, consultancies, and service businesses track the right metrics and maximize their profitability.

Watch the entire webinar now. 📺

Core financials to track

Before we get too far into the “how” and “why” of things, let’s run through the numbers you should be seeing on your profit and loss statement (P&L):

• Total revenue: Total income generated from all client activities or a single project
• Agency Gross Income (AGI): Total revenue generated from clients or a project minus pass-through expenses
• Delivery profit: AGI minus your delivery costs
• Delivery margin: The percentage of profit generated from client work.
• Overhead: Business cost (marketing, accounting, office expenses, etc.)
• Total net profit: Income left over after subtracting all delivery costs and overhead

We’ll briefly explain each metric below and then run through how to track or calculate each one accurately.

Total revenue

The obvious metric all businesses should be tracking. Total revenue, or income. If you do not see that on your financial statements, you have bigger problems.

How is it calculated? Pretty straightforward here. All income generated from client activities.

If you have properly set up your accounting software dashboard, it will provide you with the most precise view of this metric.

Agency Gross Income 

Agency Gross Income (AGI) is the total income generated from client activities minus pass-through expenses.

What are pass-through expenses?

Pass-through expenses are essentially the money that comes into your agency that doesn’t belong to you. 

It’s “passing through” other vendors. 

Examples include:

• Your client gives you money to spend on ads on platforms such as Google, Facebook, Linkedin, etc.
• You’re a web development agency that tends to buy website templates and stock photos. 
• You work with white-label partners or freelancers on client projects from time to time.

The formula to calculate AGI looks like this:

AGI = total income – pass through expenses

For example, the AGI for Agency X for one month may look like this:

Total revenue	Pass-through expenses	AGI
$100,000	$20,000	$80,000

Delivery profit

Delivery profit is the revenue (profit) left over after you have deducted your delivery costs from your AGI.

The formula to calculate your delivery profit looks like this:

Delivery profit = AGI – delivery costs

But what are delivery costs?

Delivery costs are the total cost of getting the work done for a client. 

This will generally be labor costs (payroll).

Suppose you have a team of designers, project managers, developers, strategists, copywriters, and creative directors. In that case, those are all people whose payroll is most likely entirely or almost wholly allocated to delivery.

How do you calculate delivery costs?

First, you’ll need to determine each person’s true labor cost, or Fully Loaded Cost (FLC), to determine how much they cost you per hour in labor.

An employee’s FLC is that person’s annual salary plus any additional burden costs.

A basic FLC formula looks like this:

Fully Loaded Cost = Yearly Salary + Benefits + Training & Tools

For example, say you pay your employee Emma $100,000 per year; she has $7,000 worth of benefits and $3,000 worth of equipment — her FLC may look like this:

Expense	Cost
Salary	$110,000
Benefits	$7,000
Training and tools	$3,000
Fully Loaded Cost	$120,000

Once you know an employees FLC, you can quickly work out their labor cost per hour, aka Average Cost Per Hour (ACPH).

ACPH = Fully Loaded Cost / 2,080 hours

Note: you can use 2080 working hours yearly for salary calculations. When working full-time at a standard 8 hours per day, five days a week, you get 40 hours per week.

Emma’s ACPH would be $57.69 per hour.

The ACPH for each employee is what you should use to calculate your total delivery costs per project/client to allow you to calculate your delivery profit accurately.

Continuing from the example above, Agecny X’s delivery profit for the month may look like this: 

Total revenue	Pass-through expenses	AGI	Delivery costs	Delivery profit
$100,000	$20,000	$80,000	$30,000	$50,000

Delivery margin

Delivery margin is the percentage of delivery profit generated from client work.

The formula to calculate your delivery margin looks like this:

Delivery margin = (AGI – delivery costs) / AGI)

Using the data from above, the delivery margin for Agency X for the month would be 62.5%.

AGI	Delivery costs	Delivery profit	Delivery margin
$80,000	$30,000	$50,000	62.5%

What’s a good delivery margin?

Marcel of Parakeeto recommends aiming for a 55% delivery margin on your P&L and a 70% delivery margin on projects. If you can achieve this, you’re likely to be very profitable.

But why the difference?

A healthy net profit target for an agency is 25%.

With the average spend on overhead sitting at around 30%.

This gives you a minimum delivery margin of 55% to hit that net profit goal.

The general rule is to add 10-20% to your profit and loss target on a per-project or per-client level to compensate for gaps in utilization, projects that go off the rails, shared delivery costs, etc.

So we’re adding a 15% buffer to the 55% delivery margin target, which gives you a 70% delivery margin target for projects.

Marcel and Parakeeto work with many agencies, and the simple rule they tend to advise is to aim for a 50%+ delivery margin on your P&L and 70%+ on projects.

Note: we’ll dive into how to achieve a 70% delivery margin in the ‘How to maximize your profits‘ section below. 📈

Business overhead 

Business overheads are the cost of running your business.

This may include:

• The marketing budget for ads
• Monthly or annual accounting fees
• Office equipment for employees
• Lawyer fees
• Office rent
• Etc.

How do you calculate this?

You’ll have to put each expense into a spreadsheet to calculate this (or maybe you’re already tracking them in your accounting software). Most business expenses will be monthly, so start with your monthly invoices.

Don’t have a spreadsheet to hand?

You can use our free profit and loss statement template below to list your overhead and expenses.

Note: we’ll run through how best to use this template in the next section, ‘Tracking your core financials‘.

Total net profit  

The magic number and key metric all agencies need to know.

Total net profit = delivery profit – overhead costs

Keeping with the examples we’ve been using above, Agecny X’s total net profit for the month may look like this:

AGI	Delivery costs	Delivery profit	Overhead costs	Net profit
$80,000	$30,000	$50,000	$20,000	$30,000

You want your overhead costs to be 20-30% of your AGI. So if you generated $10,000 in AGI for the month, you should have less than $3,000 in overhead costs.

Hopefully, you now understand what core financials you should track in your agency.

Let’s recap each metric:

• Total revenue – total income generated from all client activities or a single project
• Agency Gross Income (AGI) – total revenue generated from clients or a project minus pass-through expenses
• Delivery profit – AGI minus your delivery costs
• Delivery margin – the percentage of profit generated from client work — aim for 55% on your P&L and 70% on projects
• Overhead – business cost (marketing, accounting, office expenses, etc.) — aim for 20-30% of your AGI
• Total net profit  – income left over after subtracting all delivery costs and overhead — aim for a target of 25%

But how do you best calculate and track each one?

Let’s take a look.

Tracking your core financials

Total revenue 

You may track this on a spreadsheet, or for more accuracy, through accounting software.

If you have the data, use our P&L template below to understand better and track your core financials.

Note: the template automatically calculates your AGI, delivery profit, delivery profit %, overhead cost %, and total net profit. We’ll explore each section of the template throughout the sections below.

Agency Gross Income (AGI) 

AGI is the total revenue generated from clients or projects minus pass-through expenses.

Examples of pass-through expenses we went through above include:

• Your client gives you money to spend on ads on platforms such as Google, Facebook, Linkedin, etc.
• You’re a web development agency that tends to buy website templates and stock photos. 
• You work with white-label partners or freelancers on client projects from time to time.

Remember, calculating pass-through expenses for each project as part of your cost estimation process is best.

Regarding project work, you can consider AGI the fixed fee you charge a client and the project budget you’ll monitor closely.

Once you’ve calculated the total cost of delivering the project, you can track the project budget (minus the pass-through expenses) using a project time tracking spreadsheet or a tool like Toggl Track.

You can monitor the budget using the Project Dashboard to track the total and billable hours worked (aka your delivery costs 😉).

You will also see a trendline that predicts billable amounts tracked in the future based on historical time tracking data for the project you are viewing.

You can plug your total revenue, pass-through expenses, and labor/delivery costs into our P&L template.

You can do this for each month to calculate your annual figures:

Or for a single project using the ‘project profit and loss’ tab:

Adding this data will automatically calculate your delivery profit and margin.

Delivery profit 

Let’s remind ourselves of the delivery profit formula:

Delivery profit = AGI – delivery costs

Remember, delivery costs are your teams total labor costs or ACPH.

To calculate ACPH, you need to calculate the Fully Loaded Cost of each employee.

Fully Loaded Cost = Yearly Salary + Benefits + Training & Tools

And then calculate their ACPH.

ACPH = Fully Loaded Cost / 2,080 hours

You need to track labor/ACPH for each employee to understand each project/client’s profitability. You can add the ACPH for each team member via workspace settings inside Toggl Track.

Every time an employee tracks time spent on a project, their labor costs are automatically calculated inside the Insights Dashboard to give you the total labor/delivery cost per project.

This will give you your “balance” (your delivery profit).

You can plug your monthly labor/delivery costs into our P&L template to calculate your delivery profit automatically.

Delivery margin

Take your AGI and deduct your total labor/delivery costs to calculate your delivery margin.

Here’s a reminder of the formula:

Delivery margin = (AGI – delivery costs) / AGI)

For example, let’s say the fixed fee for ‘Project X’ was billed to the client at $10,000, had $1,000 in pass-through expenses, and cost you £3,500 to delivery it.

It would have a delivery margin of 67% (not far off the 70% target).

Total revenue	Pass-through expenses	AGI	Labor costs	Delivery margin
$10,000	$1,000	$9,000	$3,000	67%

Keeping track of your labor/delivery costs with a time tracking tool is the only way to calculate an accurate delivery margin.

Tracking this data will help you understand each project’s true profit. It will also help you to make informed decisions about pricing and other aspects of your business.

You can use our P&L template to calculate your monthly or per-project delivery margin percentage if you have the data.

Overhead and expenses

Overhead and expenses can include the following:

• Advertising for your agency
• Insurance costs
• Office Supplies
• Rent
• Maintenance
• Utilities

You may be tracking this on a spreadsheet or through your accounting software. If not, add your overhead costs to our P&L template.

Doing so will help you to calculate your total net profit.

Total net profit  

Now, if you’re tracking all core financials accurately, this is a metric you can work out quite quickly.

A reminder of the formula for total net profit:

Total net profit = delivery profit – overhead costs

If you’re using our P&L template, you may start to have something that looks like this:

We have added rows to calculate your:

• Total net profit
• Total net profit percentage (target of 25%)
• Overhead cost percentage (aim for 20-30%)

Hopefully, you now know how to calculate your true net profit accurately.

But what can you do to increase it?

Let’s take a look!

How to maximize your profits

Out of all the core financials you should be tracking, your delivery margin is the one to focus on to maximize your profits.

The three levers you can play with to influence your delivery margin are:

• Average Cost Per Hour (ACPH)
• Average Billable Rate (ABR)
• Employee Utilization Rate

Average Cost Per Hour (ACPH)

The first step in improving your delivery margin is decreasing labor/delivery costs.

The best way to do this is to decrease the Average Billable Rate (ABR) of a project by looking at how much it costs to deliver it.

ABR is calculated by dividing the total revenue generated from a project (AGI) by delivery hours.

ABR = AGI / delivery hours

Note: delivery hours are any time spent on client work, regardless of whether or not a client was billed for it

Now let’s look at what the Average Billable Rate (ABR) would need to be for two employees to hit the target of 70% delivery margin on a project.

Project	FLC	Capacity	ACPH	Target ABR
Emma	$120,000	2080	$57.69	$192.30
Intern	$50,000	2080	$26.44	$88.13
Total	$175,000	4080	$42.89	$142.97

The target ABR is calculated by dividing ACPH by one minus the delivery margin target (70%).

The formula looks like this:

ABR target = ACPH / (1 – 0.7)

Say you wanted to target a 60% delivery margin; you’d switch out the 0.7 in the formula above to 0.6, giving you 0.4 — giving you a target ABR of $144.25.

But if we want to achieve a 70% delivery margin on a project with Emma working 100% of the time on it, we’d need to charge an ABR of $192.30

70% ABR target = $57.69 / 0.3

An intern doing 100% of the work would result in an ABR of $88.13

But if you got an intern to complete 50% of the project, we’d only need an ABR of $142.97 to achieve a 70% delivery margin.

This makes the amount of AGI required per project or client much more forgiving.

Check out Marcel explaining this entire process in a recent Toggl Academy video.

https://player.vimeo.com/video/801152622?h=819401e76d&badge=0&autopause=0&player_id=0&app_id=58479

However, we must be honest here; increasing your delivery margin by lowering your delivery costs is simple in theory but harder to do in practice.

There are a few options here:

1. Get team members with a lower ACPH to deliver most of the project (as shown in the example above)
2. Hire external contractors with a lower ACPH than your team to do the work
3. Create Standard Operating Procedures (SOPs) so your team is more efficient with their hours

What is your best option?

Focus on improving your internal processes by creating SOPs so that you can use team members with a lower ACPH to deliver the bulk of the work.

This is something a lot of successful agencies are now prioritizing.

Average Billable Rate

Increasing your teams ABR is the answer to getting your team to produce more revenue from the same number of hours worked.

The ABR formula looks like this.

ABR = AGI / hours worked (billable and non-billable)

For example, say you charge $15,000 for a single project, and your team spends 200 hours working on it. The ABR would be $75.

The great thing about using ABR as a metric to track is that you can look at it per project to understand what type of work makes you the most revenue.

Let’s use the table below to illustrate how this works:

Project	Revenue	AGI	Delivery hours	ABR
Website build	$70,000	$50,000	500	$100
Brand design	$20,000	$15,000	100	$150
Funnel build	$30,000	$10,000	50	$200
Total	$120,000	$75,000	650	$115

The website build is the biggest revenue generator on the surface, but it had $20,000 in pass-through costs, so it’s more of a $50,000 project.

It took 500 hours to get over the line, which left an ABR of $100.

But take a look at the funnel build project…

It had $20,000 in pass-through costs, too. But most of the work was outsourced or passed to a junior team member.

This produced an ABR of $200. 🤑

Knowing the ABR of each project, task, or client is a great way to get insights into:

• What clients to cut or retain
• What clients to go after in the future

The best way to calculate ABR is to track the total hours spent on client work.

Remember, the ABR formula looks like this:

ABR = AGI / hours worked (billable and non-billable)

Using Toggl Track, you can enter the fixed fee (AGI) for each project and then track your teams time against it. The Insights Dashboard lets you easily view the total hours worked on each project.

You can easily export this data and use our ABR calculator template to work out the ABR for each project quickly.

Note: paste your Toggl Track data into the ‘Raw data’ tab. You will have to enter the fixed fee for each project — this will then calculate the ABR. You can also use Toggl Track data to calculate the ABR at client and task levels.

Improving the ABR rate of a project can be done by:

• Reducing the total number of delivery hours by making your team as efficient as possible with SOPs
• Creating more accurate project cost estimates during the discovery phase
• Better managing project costs using tools to track expenses
• Delivering the project using people with a low ACPH
• Upping how much you charge per project

But only up your rates once you have nailed your internal processes (how you scope, price, execute, and manage projects).

Knowing the ABR of each project, task, or client is also crucial if you’re trying to make decisions on:

• What clients to get rid of
• What clients to fight for and retain
• What type of work to go after in the future

However, be aware that a low ABR for a project may also indicate a lack of understanding and confusion from your team when working on a project.

For example, take the ‘Website Content Change’ project in the image above. It has an ABR of $44.44 — which is incredibly low compared to other projects.

Why?

One potential scenario is that:

• The project requirements were not fully understood
• This created an inaccurate project cost and time estimate
• Resulting in more time spent on the project than initially estimated
• Which caused the project to be stressful/confusing for your team — resulting in a low ABR

Employee Utilization Rate

Employee utilization rate is a misunderstood metric in the agency space as it’s often overcomplicated.

It’s simply the percentage of hours you pay for, through your employee salaries, that is being used to generate profit for your business (client work).

Employee utilization rate = (delivery hours / capacity)

Note: delivery hours in this formula are billable and non-billable hours combined.

Here’s an employee utilization rate for a team of two for one week, with 20 delivery hours each.

Delivery hours	Capacity	Utilization rate
40	80	50%

Figuring out your employee utilization rate helps you to understand:

• If you’ve got enough client work for your team to do.
• If you’re asking your team to spend too much time on administrative/non-billable tasks.
• If you’re working your team too hard/need to hire.

But what’s a good utilization rate?

Marcel suggests aiming between 85 and 90% (32-36 out of 40 hours per week).

But some roles, like team leaders or project managers, may be busy with client work 50-75 % of the time (20-30 hours a week). But in certain situations, such as a developer working non-stop on a software project for six months, they could be at a 95-100% rate.

It’s important to point out that calculating employee utilization should include the total capacity of all your team.

This includes all hours from all your employees:

• All billable staff
• All non-billable staff
• All paid time off

Why?

If you don’t, the metric will make you think you’re more profitable than you are.

For example, say your employee Emma gives you, on average, 30 delivery hours per week annually — with her weekly capacity hours being 40 hours.

And say she has 25 vacation days per year, giving her an average weekly capacity of 36 hours.

Now look at how this impacts her utilization rate.

Delivery hours	Capacity hours	Utilization
30	40 (vacation included)	87.5%
30	36 (vacation removed)	96.8%

A utilization rate of 96.8% looks incredible, but it’s sadly not a reality.

By removing vacation time when calculating employee utilization, it appears that your team is spending most of their time on client work (generating revenue), giving you the impression that you’re more profitable than you are.

The best way to calculate your employee utilization is to get your team to track their time spent on all client work. Using a tool like Toggl Track, you and your team can easily track time spent on billable and non-billable work.

The Reports Dashboard will give you all the information you need to understand better how well your team is working — including total hours worked, billable hours, and revenue generated.

You can then export this data to better understand your teams utilization rate.

Use the Weekly Report in Toggl Track to get the data you need.

• Use the date picker to select the time period
• Export this data via the download button

Note: we recommend looking at monthly employee utilization rates for more accurate percentages.

But how do you increase your employee utilization rate?

You have two options:

1. Increase your delivery hours
2. Lay off some staff (try to avoid this!)

1. Increase your delivery hours

Increasing the number of delivery hours should be your first step to improving your overall employee utilization rate.

How? By bringing in more client work.

More clients = more delivery hours = more profit for you.

But increasing the number of delivery hours doesn’t necessarily mean you will generate more profit — getting your team to generate more revenue with the hours they’re working does.

Marcel gives an excellent example of how getting your team to hit an employee utilization target can backfire.

This is why it’s important to consider another utilization metric: delivery utilization.

This is the percentage of billable hours (revenue) within your team’s total delivery hours. The higher this number is, the more revenue your team will generate per project/client.

You can easily find this metric in Toggl Track via the Reports Dashboard.

This metric is more of a project management metric. In contrast, employee utilization is more of a higher-level metric that helps you understand how much profit you’re generating from the time you’re buying in bulk (employee salaries).

But what do you do first?

Here are a couple of steps you can take to make sure you’re maximizing profits when it comes to utilization:

1. Analyze your delivery utilization per project to maximize project profitability
2. And then dig into your employee utilization rates to maximize your team’s time

Doing this will ensure your team and projects are both as profitable as possible.

How do you improve delivery utilization? Most of the steps you can take involve the work you do before the project starts.

Similar to the other two levers, this can be done by:

• Fully understanding project requirements
• To help you create accurate cost estimates and time estimates
• Allowing you to manage project costs better
• And using tools to track project costs accurately

All of which will help you to maximize project profitability.

How healthy are your margins?

Understanding and improving your net profit is essential for maintaining a healthy and sustainable agency. By tracking and calculating core financials, you can identify areas for improvement and implement effective strategies to maximize your profitability.

Check out the guides below to learn more about how to build a sustainable, profitable agency (they’re all full of tips and plays from other agency owners just like you):

• Mastering Agency Management for Higher Profits
• Track What Matters: The Ultimate Agency Metrics Playbook for Profitability
• Building Agency Operations to Scale: A Guide to Profitable and Efficient Workflows
• Future-Proof Your Agency with Smarter Project Planning
• Retention or Burnout? A Modern Guide to Smarter Workload Management
• Billable Utilization: Formulas and Strategies for Increased Profitability
• Free Billable Hours Calculator for Agencies, Freelancers, and Legal Professionals

Trying to keep an accurate record of your work hours as a consultant can be a serious pain. Between switching tasks, juggling clients, and managing clunky spreadsheets for multiple projects, tracking billable hours and understanding where your time actually goes becomes nearly impossible.

A robust time tracking app for consultants can help you overcome these problems. To help you find the right one for your needs, this guide lists 10 time tracking apps for solo consultants and consulting firms looking to adopt time tracking at scale. 

We’ll explore each tool’s essential features, pricing, and customer reviews to help you select the right one for your needs.

What is the best time tracker for consultants? (Quick summary)

Here are our picks for the 10 best time tracking and client billing tools for consultants, based on our 20+ years of experience in the time tracking world:

Tool	G2 Rating	Best for	Pricing
Toggl Track	4.6	Simple, accurate, privacy-first time tracking, invoicing, reporting, and profitability analysis	From $9/user/month
Hubstaff	4.5	Monitoring remote employees with surveillance features	From $4.99/user/month
Clockify	4.5	Freelancers and small teams requiring simple tracking and invoicing	From $5.49/user/month
TimeCamp	4.7	Billing, invoicing, and profitability tracking	From $2.99/user/month
My Hours	4.6	Easy-to-use invoicing and reporting	From $8/user/month
Timely	4.8	Automatic and non-invasive time tracking	From $9/user/month
Time Analytics	4.9	Monitoring employee activity and productivity	From $4.99 per user/month
Harvest	4.3	Invoicing and payments	From $11/user/month
DeskTime	4.5	Automatic time tracking and employee monitoring	From $6.42/user/month
Apploye	4.5	Billing and employee productivity tracking	From $2.50/user/month

Key features to look for in a consultant time tracker (for solo consultants and consulting firms)

Before diving into each tool, it’s worth noting that consulting work is not created equal. 

A solo consultant working with multiple clients might only need simple time tracking, basic invoicing, and some reporting capabilities. In contrast, most consulting firms should consider features like project profitability analysis, in-depth reporting, and integrations to serve more complex use cases and pricing models.

Here are some general things to consider when choosing your time tracking software:

• Ease of use: Your consultant time tracking software should have a user-friendly interface. You should be able to easily log hours, view reports, and manage tasks. If it’s too complicated, it can waste more time than it saves, while employees refuse to adopt it at scale.
• Reporting depth: Most time tracking tools for professional services use cases can give you basic information about tracked hours and billable vs non-billable time. If you need more insights around profitability, capacity, and expense tracking, consider a solution with advanced reporting like Toggl.
• Device and platform support: If your consulting work involves a lot of back-and-forth across different locations, multi-device support is a must. Look for good mobile, web, and desktop apps that also work offline and sync data reliably, so you’re not left wondering whether you missed logging billable hours on your latest trip.
• GDPR compliance: Depending on your industry, you might need to ensure your employee time tracking methods comply with legal standards. 
• Integrations: If you use a plethora of digital tools in your day-to-day, it’s best to find a solution that plays nice with them, either with native connectors, Zapier integrations, or browser extensions. 

The 10 best time tracking software tools for consultants: In-depth look and comparison

Below, we’ll explore 10 tools for freelance consultants and consulting firms that want to track their time reliably, starting with our own tool — Toggl Track.

1. Toggl Track: The best automatic time tracking tool for consultants

Toggl Track is a privacy-first time tracking software for consultants, freelancers, contractors, and professional service businesses with time tracking, billing, and reporting features. It makes it easy to log hours on any device online and offline, organize time by client, project, and task, set different billable rates, invoice accurately, and much more.

As a complete consultant time tracker, Toggl makes logging time dead simple. Its intuitive interface and seamless tracking between web, desktop, and mobile apps ensure 100% adoption. You can also use it as a client billing solution by generating invoices based on your logged time or integrating and passing time data to invoicing tools like QuickBooks or Xero.

✅ What we like	❓What’s missing
Toggl Track is a powerful, automatic time tracking tool and an equally powerful profitability tool. With Toggl Track, consultants can calculate billable hours, monitor labor costs, analyze project and employee profitability, and forecast future revenue.	Creepy surveillance features aren’t part of Toggl Track. You can learn more in our anti-surveillance statement.

Here’s how one PR consultant describes our platform: “I work as an external consultant in different projects and it allows me to perfectly track the time I spend on each task. It’s simple and easy to use.”

Similarly, another user says, “The reporting makes it easy to see where I am with each client’s hours for the current month. And also easy to see the client’s total hours for the previous month, for invoicing.”

Top features

• Billable time tracking: Record every minute, ensure accurate billing, and get paid what you worked for.
• Flexible billable rates: Set flexible billing rates for the entire workspace or at the project, team member, or task level.
• Summary, Detailed, and Weekly Reports: Choose the data you want to see and analyze time usage. 
• Multi-platform time tracking: Track work hours across web, mobile, and desktop apps online and offline. 
• Saved reports: Generate a live-updating permalink for particular reports and share this link with your clients so they can monitor your progress in real-time.
• Team member audits: Quickly see which team members forgot to log their time, logged too much, or too little. 

Tool integrations

Integrations include Google Calendar, Outlook, Asana, Jira, Salesforce, and other 100+ popular apps. 

Pricing

Plan	Cost	Best for
Free	$0	Personal use and freelance consulting
Starter	$9 per user per month	Freelancers consultants and small teams with basic time tracking needs
Premium	$18 per user per month	Consulting firms who need online and offline functionality for tracking time and profitability
Enterprise	Custom pricing	Enterprise teams

2. Hubstaff

Hubstaff is a time tracking, employee monitoring, and productivity management app for consultants. It empowers consultants to keep track of their work through accurate multi-platform time tracking and actionable productivity data. 

✅ What we like	❓What’s missing
Hubstaff simplifies payroll with features like timesheet approvals and payroll reports. While it doesn’t offer everything you need under one roof, it does offer powerful integrations with payroll solutions like PayPal, Wise, Gusto, and different types of project management software, too. It also has workforce management features, including time off management, attendance tracking, and payments.	Trust is missing from this platform. Instead, Hubstaff offers employee surveillance features that some find intrusive and counterproductive. It tracks app and URL activity, takes random screenshots, and registers activity levels.

For example, one SEO consultant describes, “I love that this software integrates seamlessly with Asana and allows me to track my time from anywhere. It’s been a great help to me as an SEO consultant, helping me be mindful of how I spend time on growing/maintaining my business.”

Surveillance is a concern, too, though. Here’s how one person describes this ‘feature’: “I feel some element of surveillance when the program takes screenshots of my screen. I need to work a certain number of hours, and sometimes, knowing that I can complete a project faster than planned, I have to simulate cursor activity. I don’t particularly appreciate being watched.”

Top features

• Multi-platform timer app: Consultants can track time on the go using multiple devices like laptops, mobile phones, and tablets. 
• Client invoicing: Create client invoices from your tracked time in minutes.
• Expense tracking: Upload receipts, organize expenses, and link them to projects for accurate invoicing. 
• Detailed timesheets: See total hours tracked, manual time entries, activity rates, and more to understand productivity and simplify payroll. 

Tool integrations

Integrations include Asana, Slack, and QuickBooks. 

Pricing

Plan	Cost	Best for
Free	$0	For individual use
Starter	$4.99 per user/month	Small teams who need a basic time-tracking solution
Grow	$7.50 per user/month	Teams who need more complex time-tracking and time-management features
Team	$10 per user/month	Teams with advanced time-tracking needs
Enterprise	Contact Hubstaff for prices, starting at $25 per user/month	Enterprise companies

3. Clockify

Clockify is a comprehensive timesheet and time tracking app that helps consultants track their work hours and productivity and simplify invoicing. 

✅ What we like	❓What’s missing
There’s a lot you can do with Clockify’s invoicing features. For example, you can create invoices directly from tracked time, include billable expenses, set custom currencies, and send them to your clients directly from Clockify. Pretty handy, eh?	Clockify is another platform that prioritizes employee monitoring features over trust and autonomy. These encourage micromanagement and impact employee privacy and productivity.

As a bonus, this user describes how they enjoy the platform’s set-it-and-forget functionality. “I can track everything so well and create tags for specific types of work within a particular client project. It’s efficient and saves me so much time in the end. The timer is so handy, I don’t even have to remember when I started something.” You can also track time for on-site employees by using clock-in and clock-out kiosks. 

However, some also report issues with user-friendliness, as described here: “The interface can feel a bit confusing at first, especially for new users. The mobile app sometimes doesn’t sync right away, which can be frustrating when switching between devices. With a few tweaks it can be much better for user experience.”

Top features

• Billable and non-billable time tracking: Track time accurately in the office or on the go and make sure you get paid for every working minute. 
• GPS tracking and screenshots: Clocify tracks your team’s location and takes random screenshots when the timer is on. 
• PTO tracking: Employees can request time off, while managers can track leave and absences.
• Time reports: Analyze how your team spends work hours with summary, weekly, or detailed reports. 
• Time off management: Standard, Pro, and Enterprise plan users can track and manage time off for better scheduling and resource planning. 

Tool integrations

Integrations include Trello, Google Calendar, and Quickbooks. 

Pricing

Plan	Cost	Best for
Starter	$3.99 per user/month	Solo users with basic time-tracking needs
Grow	$5.49 per user/month	Small teams with more complex time-tracking needs
Team	$7.99 per user/month	Teams who need a robust project and time tracking tool
Enterprise	$11.99 per user/month	Teams with complex client projects that require advanced time-tracking features

4. TimeCamp

TimeCamp is a time tracking, attendance, and billing software that consultants can use to simplify their billing and invoicing process and track project and team profitability. Plus, it connects with other tools you’re probably already using, so it fits right into your workflow.

✅ What we like	❓What’s missing
TimeCamp offers many time tracking features for consultants in its free plan, like multi-platform tracking, 80+ tool integrations, and idle time tracking.	Yet again, TimeCamp is another tool that doesn’t believe in empowering employees with trust. Instead, the platform includes employee surveillance features like GPS location tracking, activity levels, and screenshots, so TimeCamp can feel like an intrusive app.

Despite this user describing the surveillance features as “micromanaging in a sense,” here’s how one small business consultant finds TimeCamp valuable in their work: “As a consultant, I work on multiple mandates simultaneously. 

I needed a tool to help me capture my time spent on various projects directly from iCalendar on my Macs. Using Keywords in my Calendar time entries, the time gets associated automatically to the proper project. Generating invoices at the end of the month for my various mandates becomes kids-play. And to top it all off it syncs those invoices with Quickbooks which saves me time.”

Top features

• Multi-platform time tracking: Track time through TimeCamp’s web, desktop, and mobile apps.
• Billable rates: Set specific billable rates for different projects or clients.
• Time rounding: Round up your time entries to the nearest specified increment for easier invoicing and payroll. 
• Data security: Secure your data with Single Sign-On Login and Two-Factor Authentication features.
• Invoicing: Generate invoices automatically based on timesheet data.

Tool integrations

Integrations include Xero, Google Calendar, and ClickUp. 

Pricing

Plan	Cost	Best for
Free	$0	Individual users with minimal time tracking needs
Starter	$2.99 per user/month	Teams with more complex time-tracking needs
Premium	$4.99 per user/month	Large teams that need advanced time-tracking features
Ultimate	$7.99 per user/month	Multiple teams
Enterprise	$11.99 per user/month	Enterprise teams

5. My Hours

MyHours prides itself on being an easy-to-use project time tracker app with powerful billing and reporting features. It lets you log the time you spend on different tasks and break it down by projects or clients, so you always know where your effort is going.

✅ What we like	❓What’s missing
My Hours provides a clear view of the time spent on billable projects with comprehensive reports. The Dashboard shows an overview of your billable hours and time tracked, and the detailed report provides an in-depth analysis of time billing data.	With only two pricing plans, some users find they don’t have enough features, while others have too many. For example, My Hours doesn’t have a time-rounding feature that simplifies invoicing and payroll. It also doesn’t have custom reporting or timesheet approval features.

The Dashboard feature seems to be particularly valuable to small business consultancy founders like Michael O., who says, “We love the ability to manage project budgets directly against time spent on them so that the whole team is clear if we are running ahead or behind.”

But for some consultants, the breadth of features may be overkill, as one person describes, “As a solo consultant, I don’t need the additional features such as billing and breaking out by team member.”

Top features

• Customized billing: Add hourly rates by project, task, or team member, set monthly retainers, and create budgets for every project.
• Expense tracking: Set expense categories, add receipts, and generate expense reports.  
• Custom reports: Customize your reports to show the needed information, export them in PDF or XLS, and share them with clients. 
• Timesheets and invoicing: My Hours creates weekly timesheets automatically from your tracked hours. It also generates invoices directly from your time tracked. 

Tool integrations

Integrations include Zapier and PowerBI. 

Pricing

Plan	Cost	Best for
Free	$0	Solo users with basic time-tracking needs
Pro	$8 per month	Consulting firms with more complex time-tracking needs

6. Timely

Timely is a private and secure AI-powered time tracker that helps consultancies track billable time and increase profitability. It’s a good shout if you prefer the idea of a timer running in the background so you don’t need to stop and start the clock.

✅ What we like	❓What’s missing
Timely automates time tracking by capturing everything you work on. Using AI, it then creates timesheets for you that you can approve in just one click.	You can’t create invoices in Timely. But can manage your invoices through Timely’s QuickBooks Online invoicing integration.

Here’s why one small business user finds Timely to be convenient, “Timely makes time tracking extremely easy and accurate. Since it’s tracking every activity you do during work and groups these activities with machine learning, I don’t need to manually start and stop timers to measure how long I worked on a particular project. It gives teams and clients more transparency when it comes to invoicing and project reviews. I also like the Planning feature, which helps me set the hours and project I want to work on the following days.”

Crucially, Timely is also on the same page as Toggl Track when it comes to anti-surveillance. The platform is committed to providing users with the privacy to capture their own “memories” and then do what they want with them, whether that’s downloading them, sharing them, or keeping them under locks.

Top features

• Automatic time tracking: Timely automatically captures every second of your work in the background. 
• AI timesheets: Timely uses artificial intelligence to draft your timesheets based on the time it tracked. 
• Billable rates: Set hourly rates for each project or team member and keep your invoices accurate. 
• Multiple currencies: Timely lets you add different currencies for your international projects.

Tool integrations

Integrations include Google Calendar, Microsoft Excel, and QuickBooks. 

Pricing

Plan	Cost	Best for
Starter	$9 per user/ month	Freelancers and small teams
Premium	$16 per user/ month	Midsize teams
Unlimited	$22 per user/ month	Midsize and large teams
Unlimited+	Contact for more pricing	Large teams

7. Time Analytics

Time Analytics is a time tracking app that consultants can use to track and manage their time across multiple projects and clients and analyze their efficiency. Think of it as a no-fuss way to stay on top of your time and boost productivity.

✅ What we like	❓What’s missing
With Time Analytics, you can manually track time by task, project, or client by using a timer or clocking in time. You can also set hours as billable and add labor and billing rates for your consulting team.	You can’t track time via browser extension with Time Analytics which might lead to inaccurate time tracking data. Additionally, some users experience challenges with loading and exporting data.

This small business user gives an overview of how adding billing rates for consulting works, “It prepares data for the invoice, based on hard facts and time utilization so you could control all tasks and services suitable for billing and review which activities are billable/unbillable.”

Top features

• Auto-generated invoices: Time Analytics automatically generates invoices based on your tracked time data. 
• Daily and weekly timesheets: Keep track of employee work hours, manage workloads, and analyze productivity. 
• Revenue, cost, and profit reports: Get key data on revenue generated, costs incurred, and overall profit margins.
• Mobile app (Android and iOS): Track time and manage tasks on the go from Android and iOS platforms. 

Tool integrations

Integrations include Microsoft Excel and Google Chrome.

Pricing

Plan	Cost	Best for
Starter	$4.99 per user per month	Teams who want to track time and employee productivity
Optimum	$6.99 per user per month	Teams who want to streamline time tracking, increase profitability, and transparency

8. Harvest

Harvest is a consultant time and billing tool that tracks billable hours online and offline. But it’s not just about tracking — Harvest also lets you create invoices right from the time you’ve logged and even tracks expenses.

✅ What we like	❓What’s missing
Harvest lets consultants do many things without leaving the app: track time and expenses, create invoices, generate client reports, and collect payments. This end-to-end workflow simplifies and accelerates client billing and payment processing.	Harvest is a simple tool that doesn’t embrace some of the advanced functionality you’ll find in other tools. There have also been reports of massive price hikes, as we discussed in our guide to the top Harvest alternatives.

Here’s how one Harvest user reviews the platform, “It works very well and is very intuitive. It facilitates time tracking for users who need to work on sending invoices to clients and track multiple projects, from multiple devices, complementing several applications.”

Top features

• Billable and non-billable time tracking: Track your paid and non-paid time and share billable reports with clients for transparency. 
• Expense tracking: Track project and task expenses, add receipts, and add them to client invoices. 
• Online payments: Harvest’s Stripe and PayPal integrations mean clients can pay you easier, faster, and safer. 
• Invoicing: Create invoices based on your tracked time in just a few clicks.
• Project and team reporting: Visualize project progress, track internal costs, and see how your team spends time with Harvest’s detailed reports. 

Tool integrations

Integrations include Stripe, Google Calendar, and PayPal. 

Pricing

Plan	Cost	Best
Free	$0	Solo users
Pro	$11 per user per month	Small teams
Premium	$14 per user per month	Teams with advanced reporting and administrative needs

9. DeskTime

DeskTime is a multi-platform automatic time tracking app for consultants with employee monitoring features. DeskTime tracks URLs and app usage and takes random screenshots. So, if you’re managing a team, you’ll definitely gain insights into everyone’s workday to help with planning and balancing workloads. Or you may just think this functionality is too invasive — you decide!

✅ What we like	❓What’s missing
Solo consultants who aren’t being spied on by a team leader will likely love the level of insights that DeskTime delivers.	We’ll say it again. Tools equipped with employee monitoring features like URL tracking and screenshots aren’t bringing any positive functionality to the table. Instead, they’re artificially inserting toxicity into their company cultures — and that’s a loss in our book.

For example, this user describes, “The level of configuration that DeskTime allows is perfect for me. I can see how I use my time, how productive I am and the number of hours I dedicate to each thing. It helps me keep track of how I am doing and to set limits.”

However, the surveillance features are pretty…invasive. One employer describes, “We use it in our office to check the time on which every individual arrives, and the time they spent productively in the office.”

Another enjoys it for similar reasons, “As project lead, I can measure the productivity of my employees with its in-depth application usage details, such as which sites they have visited in browser and other applications.” Yikes — scary much?

Top features

• Automatic time tracking: DeskTime can automatically track your work hours in the background without manual input. 
• Offline time tracking: Track time when you’re not connected to the internet, and DeskTime syncs it once you’re online again. 
• Employee surveillance: DeskTime can track URLs and apps and take random screenshots as proof of work. 
• Multiple platform time tracking: With DeskTime, you can track time from your browser, iOS, and Android devices. 

Tool integrations

Integrations include Outlook Calendar, Google Calendar, and Asana. 

Pricing

Plan	Cost	Best for
Lite	$0	Solo users
Pro	$6.42 per user/month	Teams who need a basic time-tracking app
Premium	$9.17 per user/month	Teams with more complex time-tracking and project-scheduling needs
Enterprise	Custom	Enterprise teams with over 200 users

10. Apploye

Apploye is an affordable time tracking and timesheet app that helps consultants improve their billing and productivity.

✅ What we like	❓What’s missing
Apploye has five types of timesheet views showing a real-time view of employees’ tracked time to help you understand their work habits. You can view daily, weekly, bi-weekly, and monthly timesheets or select a custom date range you want to check.	By now, you’ll know where we stand on tracking employee activity. And yep, Apploye is another tool that doesn’t empower companies with trust.

Although there are other tools with entirely free plans, Apploye still offers a reasonably affordable price which many consultants will be happy to pay for.

In fact, one user doesn’t even feel the need to sync the platform with other tools, as they explain here: “The most remarkable thing about Apploye is it has many features with a very minimum monthly subscription fee. Apart from time tracking, it also provides a Task Management feature that helps organizations monitor employees’ productivity. I don’t need to use any other project management tool like Trello or Asana when Apploye came with all the features in one single step.”

Consider the level of surveillance when choosing the best software for your needs, though. Here are some thoughts from Peter P., a small business founder, on why he doesn’t need the employee tracking feature: “There needs to be a level of trust between employer and employee, since no one (even the superstars) works at 100% focus during all working hours. Everyone needs a mini break to surf the web or do something not work related, so if a screenshot captures that, it caused friction.”

Top features

• Daily, weekly, bi-weekly, monthly, and custom timesheets: Choose how you want to see each team member’s time data.
• Random screenshots: Apploye takes screenshots every ten minutes for proof of work. 
• Apps and URL usage: See the total time and percentages of the apps and URLs your team uses. 
• Invoicing: You can quickly generate client invoices based on your tracked work hours. 

Tool integrations

Integrations include Asana, Trello, and ClickUp.

Pricing

Plan	Cost	Best for
Standard	$2.50 per user/month	Consultants who need basic time tracking, invoicing, and budgeting features
Elite	$3.50 per user/month	Remote teams who need screenshot monitoring, URL tracking, and app usage tracking

Try Toggl Track for consultants

Time tracking for consultants is now non-negotiable. The data speaks for itself: accurate time tracking drives better billing practices, optimizes project management, and ensures you’re not leaving money on the table. Whether you’re managing a packed client roster or chasing tight deadlines, the right tool can be the difference between chaos and control.

The must-haves? Billable time tracking, profitability reports, cross-platform access, and rock-solid data security. And while free plans can be a decent starting point, premium versions unlock the real power with advanced features designed to save you time and maximize profits.

Still wondering where to start? Toggl Track is one of the best time tracking tools for consultants. It’s simple yet robust, giving you all the insights you need to stay on top of your game. If you’re serious about scaling your consulting business and making every second count, Toggl Track is the obvious pick.

Frequently asked questions (FAQs) about time tracking software for consultants

What is the best time tracker for consultants?

The best time tracking software for consultants depends on your needs but Toggl Track is a great option across the board. Freelance consultants, small teams, and consulting firms can use it to easily log billable hours (both automatically and manually), invoice accurately, and get detailed reports with useful time insights. Other popular options include Hubstaff, Clockify, and TimeCamp.

How do consultants track billable hours?

Consultants track their time manually (most commonly in spreadsheets) or with a dedicated time tracking software like Toggl Track. An automatic and privacy-first solution like Toggl makes tracking billable hours much easier by allowing consultants to automatically log hours, differentiate between billable and non-billable work, track time per client, project, and task, and generate invoices based on their time data.

Is there free time tracking software for consultants?

Yes, time trackers like Toggl Track offer generous free plans for consultants with up to 5 user seats, multi-platform tracking (web, mobile, and desktop), productivity reports, integrations, and many other features. Other popular solutions with free plans include Clockify and MyHours.

What time tracking software integrates with invoicing?

Toggl Track integrates with invoicing software like QuickBooks and Xero (as well as 100+ other tools). It also has a built-in invoicing feature, so you can generate simple invoices from your time tracking reports, without requiring a separate invoicing tool.

Tired of crummy time management leading to lost revenue and inaccurate invoicing? A time tracking app is the game-changer you need for these tasks.

There are loads of free time tracking apps for Android on the market, each helping you log work hours, manage a timesheet, and even uncover ways to boost your team’s productivity.

With so many options available, the difference between ‘good’ and ‘great’ often comes down to small details, such as a slick user interface or the provider’s stance on employee monitoring.

To make sense of it all, we’ve reviewed nine of the best free time tracking apps for Android, summarizing their key functionalities, pricing structures, and pros and cons.

Our promise to you? In about five minutes, whether you’re a freelancer, small business owner, or team manager, you’ll be ready to master time management from the palm of your hand!

Best time tracking apps for Android at a glance

Short on time? Here’s how the nine best time tracking Android apps stack up. 👇

• Toggl Track: Awesome for absolutely anyone who needs slick time tracking, invoicing, and data-based decision-making.
• Timely: Great for those on bigger budgets looking to streamline their productivity with AI-based insights.
• Hubstaff: Best for larger teams looking for workforce tracking, monitoring, and location services.
• Harvest: Clean and simple time tracking for small teams or freelancers.
• Clockify: Those looking for free time tracking on the move.
• RescueTime: Those looking for individual insights into their time management habits and daily screen time.
• TimeLog: Time tracking with a clean, mobile-only offering.
• TimeCamp: Those who need strong web-based features from a light mobile app.
• QuickBooks Workforce: Those already using QuickBooks who want integrated time tracking.

Why you need a time tracking app for Android

If you’re still on the fence as to whether you need an Android-based time tracking tool, here are just some of the benefits on offer:

• Automatic time tracking on the go helps you create accurate and professional client invoices
• Simple time logging helps team members align on work and stay in sync on big projects
• User-friendly mobile apps help teams clock in and clock out with ease, boosting employee engagement and team management
• Customizable insights into your time identify inefficiencies and boost productivity
• Detailed reports uncover ways to work smarter as an individual and as a team
• Timekeeping that syncs into other project management tools helps you accurately track project progress, important tasks, and deadlines

What makes a great time tracking tool?

Not all tracking features are born equal. To help you understand what matters, here’s our view on the critical features you should look for in an excellent time tracking app.

• Whether Android or iOS, all mobile apps need an intuitive, user-friendly interface to ensure it’s easy for everyone to log their time.
• Good time tracking apps should offer multiple ways to track your valuable time, whether it’s a simple time clock, Pomodoro timer, or manual time entry.
• Add flexibility to your time entries with an app that supports list and calendar views.
• You’ll rarely be tracking time against one customer account, so prioritize the ability to manage different clients, projects, and tasks.
• Look for reporting functionality that splits billable hours and non-billable hours to accurately charge for your work time.
• Android-based time trackers are often part of a more powerful web or desktop app. If so, look for real-time sync with a Chrome web app, Windows, Linux, or MAC-based platform.
• A good time tracking app should integrate with the tools you already use, whether that’s project management software, invoicing tools, or task management platforms.
• Those with small teams may also need broader employee time tracking capabilities, such as GPS tracking, clock-in/clock-out, or even customizable workflow notifications.
• Check your app has offline capabilities to track your time wherever you are!

The 9 best free time tracking apps for Android

It’s time to get down to business with our run-down of the nine best free time tracking apps for Android.

Android time tracking app	Who is this Android time tracking app best for?
Toggl Track	Toggl Track is best for anyone who needs slick time tracking, invoicing, and data-based decision-making.
Timely	Timely is best for those on bigger budgets looking to streamline their productivity with AI-based insights.
Hubstaff	Hubstaff is best for larger teams looking for workforce tracking, monitoring, and location services.
Harvest	Harvest is best used as a clean and simple time tracking solution for small teams or freelancers.
Clockify	Clockify is best for those looking for free, very simple time tracking on the move.
RescueTime	RescueTime is best for those looking for individual insights into their time management habits and daily screen time.
TimeLog	TimeLog is best for time tracking at its simplest with a clean, mobile-only offering.
TimeCamp	TimeCamp is best for those who need strong web-based features but a light, simple mobile app.
QuickBooks Workforce	QuickBooks Workforce is best if you’re already using QuickBooks and want integrated time tracking.

1. Toggl Track

Toggl Track prides itself on being super easy to use and highly accurate, enabling you to make data-backed business decisions. The mobile app is no different, with automatic time entries, reporting, widgets, project views, and more!

⚖️ Pros and cons

Android users enjoy:

• Its clean and easy-to-use interface makes it simple to log accurate timesheets
• Quick time entries via the app widget kickstarting tracking in just two clicks
• List and calendar views of time entries
• Real-time syncing with Toggl Track’s web app

Users struggle with:

• Lack of GPS tracking functionality for mobile workers
• Free plan only available for up to five users

💰 Pricing

Alongside a free plan for up to five users, Toggl Track offers three additional tiers:

• Starter: From $9 per user/month for billable and non-billable rates and automated project templates
• Premium: From $18 per user/month, Premium gives you powerful integrations and timesheet approvals
• Enterprise: If you need a tailored solution for your large or complex organization, Toggl Track also offers custom pricing for unlimited users.

🏆 Review scores

Here’s how Toggl Track scores on G2, Capterra, and Google Play:

• G2: 4.6/5 from 1,570 reviews
• Capterra: 4.7/5 from 2,363 reviews
• Google Play: 4.5/5 from 20,343 reviews

2. Timely

Timely unlocks business value with automated time and activity tracking. While Timely’s web-based app is all about automatic time tracking, the app is more manual, requiring you to switch between clients, projects, and tasks.

⚖️ Pros and cons

Android users enjoy:

• Quick and easy time tracking that syncs into Timely’s AI-powered “Memories”
• App location services allowing you to track GPS locations and automatically add them to tasks

Users struggle with:

• No offline mode limits what you can track on the go
• Occasional syncing issues between the mobile app and the AI “Memories”

💰 Pricing

Timely offers a free trial but no free plan. Instead, it has three tiers to get started on Android:

• Starter: From $9 per user/month for time tracking, AI assistance, and in-app support
• Premium: From $16 per user/month for broader team management, budgeting, and costs
• Unlimited: From $22 per user/month for access to all the Premium features, with additional time types, currencies, and integrations

🏆 Review scores

Here’s how Timely scores on G2, Capterra, and Google Play:

• G2: 4.8/5 from 419 reviews
• Capterra: 4.7/5 from 215 reviews
• Google Play: 3.5/5 from 181 reviews

3. Hubstaff

With a strong focus on time tracking and GPS location tracking, Hubstaff is a great option for mobile teams looking for easy-to-use, accurate timesheet and workforce management.

⚖️ Pros and cons

Android users enjoy:

• Individualized reporting templates that make it easy for managers to break down their employee’s time
• Map integrations for visualizing employee productivity on the move

Users struggle with:

• Screenshot monitoring eroding employees’ trust as it feels like surveillance
• Lackluster mileage tracking compared to competitors in the workforce management space

💰 Pricing

Hubstaff’s app has a free plan for one seat in one workspace. After that, you’ll need:

• Starter: From $7 per user/month for more detailed tracking and reporting
• Grow: From $9 per user/month for tasks, one integration, and expense management
• Team: From $12 per user/month for additional insights and unlimited screenshots
• Unlimited: For $25 per user/month for advanced features such as SSO and payment integration

🏆 Review scores

Here’s how Hubstaff scores on G2, Capterra, and Google Play:

• G2: 4.4/5 from 1,042 reviews
• Capterra: 4.6/5 from 1,490 reviews
• Google Play: 3.1/5 from 880 reviews

4. Harvest

Harvest includes an Android app that partners with the web app to provide insights on the go. The time tracking platform also offers the ability to track tasks against your choice of clients and projects.

⚖️ Pros and cons

Android users enjoy:

• A simple app that’s easy to use from day one
• The ability to log expenses on the go and link them to clients, projects, or tasks

Users struggle with:

• Invoicing is just “view-only,” meaning you need the web app to build anything new
• Lack of GPS features or much mobile customization

💰 Pricing

Harvest has a simple two-tier price structure:

• Harvest: Free account for up to one seat and two projects
• Harvest Pro: From $10.80 per user/month for access to all features.

🏆 Review scores

Here’s how Harvest scores on G2, Capterra, and Google Play:

• G2: 4.3/5 from 806 reviews
• Capterra: 4.6/5 from 597 reviews
• Google Play: 4.5/5 from 3,115 reviews

5. Clockify

Simplicity is the name of the game when it comes to Clockify, offering free forever time tracking in a clean package. The free Android app includes basic functionality to start tracking your time within minutes.

⚖️ Pros and cons

Android users enjoy:

• Fast onboarding via a simple UI
• Lists, calendars, and timesheets offering multiple options to record time on the go

Users struggle with:

• Creating new timesheets and expenses requires switching to the web app
• Only very limited reports being available in the Android app

💰 Pricing

Alongside Clockify’s famous free offering, there are tiers for:

• Basic: From $3.99 per user/month, teams get time tracking plus basic administration
• Standard: From $5.49 per user/month for additional billing and expense management
• Pro: From $7.99 per user/month for wider profit and productivity features
• Enterprise: From $11.99 per user/month for all the Pro features alongside unlimited projects

🏆 Review scores

Here’s how Clockify scores on G2, Capterra, and Google Play:

• G2: 4.5/5 from 170 reviews
• Capterra: 4.7/5 from 4912 reviews
• Google Play: 3.8/5 from 2102 reviews

6. RescueTime

RescueTime helps its users win valuable time back. Unlike competitors with a focus on invoicing and billing, RescueTime helps users be more productive by tracking and limiting screen time or setting “focus time” goals.

⚖️ Pros and cons

Android users enjoy:

• Its productivity focus, with detailed insights into time management habits
• A strong stance on surveillance, with many additional privacy features

Users struggle with:

• No invoice or billing features
• The user interface being a little dated compared to competitors.

💰 Pricing

RescueTime offers an ‘unpaid’ version of its Android app and then:

• Individual users: From $6.50 per user/mo for additional features such as insight reports
• Teams: For $9 per user/mo for real-time projects, time sheeting, and integrations with the likes of Asana (minimum 2 users)

🏆 Review scores

Here’s how RescueTime scores on G2, Capterra, and Google Play:

• G2: 4.1/5 from 90 reviews
• Capterra: 4.6/5 from 139 reviews
• Google Play: 3.5/5 from 3,223 reviews.

7. TimeLog

TimeLog is a fully mobile app-based platform that combines productivity, time, and goal tracking into a simple and easy-to-use user interface. It’s designed to help you stay at your best, boost your productivity, and break your work down into tasks and categories.

⚖️ Pros and cons

Android users enjoy:

• Mood trackers and productivity streaks
• Simple UI makes it quick and easy to start using.

Users struggle with:

• No invoice or billing features
• No web-based counterpart for tracking desktop-based activity.

💰 Pricing

TimeLog is free, with one paid tier:

• TimeLogPlus: Advanced insights, Pomodoro timer, and unlimited tracking from as little as $1.99 per month or $21.99 for life.

🏆 Review scores

Here’s how TimeLog scores on G2, Capterra, and Google Play:

• G2: TimeLog isn’t found on G2.
• Capterra: TimeLog isn’t found on Capterra.
• Google Play: 4.6/5 from 1800 reviews.

8. TimeCamp

TimeCamp wants you to make your time go further. Its focus on time tracking, attendance, and profitability analysis, gives a holistic view of your time management performance, most of which starts on the app.

⚖️ Pros and cons

Android users enjoy:

• Insights into your billable and non-billable workflows
• Logging time against multiple projects, clients, tasks, and categories.

Users struggle with:

• The mobile app’s basic user interface
• A lack of GPS features or any mobile customization

💰 Pricing

Alongside its free plan, TimeCamp also offers:

• Starter: From $2.99 per user/mo for invoices and Excel exports
• Premium: From $4.99 per user/mo to unlock an integration to the likes of Trello
• Ultimate: From $7.99 per user/mo for timesheet approvals, screenshots, and pivot tables
• Enterprise: For $11.99 per user/mo for all the Ultimate features plus dedicated onboarding

🏆 Review scores

Here’s how TimeCamp scores on G2, Capterra, and Google Play:

• G2: 4.7/5 from 318 reviews
• Capterra: 4.7/5 from 598 reviews
• Google Play: 3.5/5 from 674 reviews

9. QuickBooks Workforce

Known for being an invoicing powerhouse, QuickBooks is pretty handy when it comes to time tracking. Its “Workforce” app comes with handy timesheets, project management, and GPS tracking functionalities.

⚖️ Pros and cons

Android users enjoy:

• The QuickBooks UI, which is similar to the accounting software
• Crew functionality brings together team timesheets to create a holistic picture.

Users struggle with:

• Lack of functionality for desk-based workers
• Lack of native integrations means users have to use third-party platforms like Zapier

💰 Pricing

QuickBooks’ mobile app is free for 30 days, then you need one of the following:

• Premium: From $6 per user/mo gives you the app with GPS, payroll integration, and time sheeting
• Elite: From $8 per user/mo for GPS mileage tracking, workflows, and project management integration

🏆 Review scores

Here’s how QuickBooks scores on G2, Capterra, and Google Play:

• G2: 4.5/5 from 1,430 reviews (time management only)
• Capterra: 4.7/5 from 6,842 reviews (time management only)
• Google Play: 4.5/5 from 37,902 reviews

Track time your way with Toggl Track

If you’re tired of wasted productivity and inaccurate invoices, a time tracking app for your Android device can help you get on top of things. With so many time tracking apps out there, it’s going to come down to the small margins, such as a slick UI or a niche feature like GPS tracking.

We’ve looked at nine of the best apps, with a range of options, whether you’re a freelancer, a small business, or part of a large enterprise-level team. But if you’re looking for a good all-rounder that’s easy to use, highly accurate, and customer-friendly, we think you should check out Toggl Track. 

Need time tracking that’s a walk in the park? Sign up to Toggl Track for free — no credit card required.

Timely and Toggl have a lot in common when it comes to time tracking. They both value employee privacy, keep track of billed and unbilled hours, allow users to bulk edit time entries, and are available on iOS, Android, and desktop.

But look past their privacy policies and multi-platform support, and you’ll notice a difference in how they track time and assist businesses in developing customer relationships.

Timely is an automated time tracker. It uses AI to recognize your work patterns and suggest time logs. You only need to accept them when you are done for the day. It’s a nice choice for anyone who has trouble consistently tracking their work time and wants to make the process seamless. However, it’s not the best option for larger teams that are using their tracked time data to optimize workflows.

On the other hand, Toggl Track is a time management software that values its automated time tracking toolset as much as its manual options. 

It’s a great choice for freelancers, teams, and large businesses that want a classic time tracking app with in-depth analytics and intuitive productivity insights. It offers an Autotracker that allows users to automate the time tracking process and a Manual Timer for employees who prefer the classic method.

To help you better understand the difference between Timely vs Toggl Track, we will take a closer look at how they stack up in the following areas: 

• Time Tracking 
• Project and Team Management 
• Analytics, Reporting, and Insights
• Billing and Invoicing 
• Pricing 

The comparison summary below also touches on AI, automation, integrations, and user experience. Our goal is to give you a solid picture of each tool’s strengths so you can pick the right one for your needs. 

Comparison Summary: Timely vs Toggl Track

What is Timely?

“AI-powered time tracking software.”👩‍💻

Timely is an AI-powered time tracking app founded in 2013 by Mathias Mikkelsen. 

It offers an unconventional time tracking approach that projects a world where users can make “Memories” of every software and website they visit during the day. Then, they can drag and drop these memories into assigned tasks or projects to create a timesheet whenever convenient.

The idea is to help users learn patterns in their time tracking activities and, after the first day or so, start making suggestions for categorizing activities as projects. Some other notable features include its One-click invoicing tool, Billable rate, Unbilled reports, Customizable dashboards, and task management add-on. 

Timely is a powerful tool for freelancers, small business owners, and busy teams who need a stack of AI-powered tools to track and categorize computer-based work. 

What is Toggl Track?

“Time tracking software for any workflow.” 📈

Toggl is management software created in 2006 by Alari Aho and Krister Haav to help people effortlessly track time, manage projects, and coordinate team members. Later, two more products were added to the lineup: Toggl Plan and Toggl Hire, while the initial app was renamed to Toggl Track. 

Toggl Track embodies a philosophy of time tracking for self-reflection and career growth while providing users with insights to increase profitability without micromanaging or monitoring employees. So, most of its features are geared towards helping users track time for better work, not overwork. 

Toggl allows you to log time automatically and manually, filter weekly stats and team summaries, generate detailed reports, create client-ready invoices, and extract more insight from tracked time.

Overall, Toggl Track serves large and small agencies and freelancers needing an insightful, stopwatch-like tracker to keep tabs on on-screen and off-screen activities effortlessly. 

Time Tracking: Timely vs Toggl Track

In a nutshell, Both tools support manual and automatic time tracking, but Toggl Track has an edge with its stopwatch-like tracker and the productivity insight it provides.

Toggl offers manual and automatic tracking, while Timely is fully automated.

Toggl Track is a super intuitive tool for tracking billable and non-billable hours. There are five ways to track time on Toggl:

• The Timer Mode on the web, mobile, and desktop app, which lets you track time with a start/stop button. 
• The Timeline feature, which allows you to record every website and program you view on your computer for over 10 seconds. 
• The Outlook and Google Calendar import option for creating or starting time entries based on calendar events. 
• The Browser Extension for Chrome and Firefox to track time in your favorite web tools wherever you are on the web.
• And there’s also a Manual Mode so you can manually add/edit time entries.

Overview of Toggl Manual Mode 

Timely, on the other hand, offers automatic time tracking without the stop/start twist. You have to download its Memory App to monitor web and app usage, then manually drag and drop “memories” to log entries in your timesheet.

Timely’s timesheet 

And while Timely doesn’t have a stopwatch-like timer or support manual time input from calendar events like Toggl does, Timely users can log extra entries in their timesheet with the Planned and Logged time feature or the Timestamps option. 

Timely’s Planned and Logged time feature 

On the views front, Toggl offers more views than Timely. Toggl’s web app has a weekly and daily view option, each offering a filtered summary report of your activities within the specified timeframe. Then, a List-View to help duplicate and bulk edit time entries. 

Toggl time entry views 

Toggl also supports extra visualizations on its desktop and mobile apps, such as Calendar View and a Pomodoro Timer.  

But with Timely, users can only switch between a daily, weekly, or monthly view. However, Timely’s filtering options are more robust. Users can filter and bulk edit logged time based on solo activities, company-wide projects, billable and non-billable hours, locked time, and more. 

Timely has a built-in AI feature to help categorize where work belongs and automatically assign it to projects and clients.

Timely’s automatic time tracking software is big on automating the time tracking process and eliminating guesswork. 

It offers various AI tools that automatically sort your tracked memories into time entries and generate actual time estimates based on historical data, project complexity, and your team’s capabilities.

Timely’s AI tool dashboard 

Toggl Track doesn’t have an AI stack as robust or proactive as Timely’s. However, its Desktop App offers an Autotracker that can help you set time tracking rules with various triggers, automatically reducing the time tracking done by hand. 

Toggl allows users to create random time entries, gain an overview of each project’s forecast, and natively plan Pomodoros for the day ahead.

Unlike Timely, which requires that every hour logged must be linked to a project, Toggl allows you to create time entries for non-project activities too. This means you can use Toggl as a stopwatch for everyday tasks.

Toggl’s time tracking feature also edges Timely’s in terms of project forecast. For example, in the heat of a project, admins and busy managers can easily get a bird’s eye view of tracked time plus estimates of billable hours using the Go To Project feature. 

Toggl’s project forecast option

Plus, Toggl’s Desktop app natively supports Pomodoro time tracking, ensuring users don’t feel burned even on a heavy workday. 

Toggl Track’s Pomodoro Timer

Timely also supports Pomodoro tracking in a fun way. But it doesn’t offer the same flexibility as Toggl. 

Project and Team Management: Timely vs Toggl Track

In a nutshell, Timely’s project and team management features are sustainable for admins who need quick progress indicators, while Toggl is for managers who want to keep an eye on project profitability in real time.

Toggl Track provides detailed insights into the profitability of each project, while Timely keeps track of user’s work patterns. 

Toggl Track’s Projects feature gives admins and team members all the data they need to make profitable decisions. 

It offers a comprehensive overview of each project’s timeframe and billable status. You can filter projects based on members, clients, templates, and more. 

And unlike on Timely, Toggl’s Projects grants users access to a trendline graph of billable hours.

Toggl’s Trendline view 

Timely, on the other hand, prioritizes users’ work patterns. So, instead of insights on profitability, the project dashboard highlights planned and logged hours, empowering users to oversee every aspect of their work.

Overview of Timely’s project status 

Both Toggl Track and Timely offer great team management but Toggl Track gives a more complete overview of each employee.

Timely’s People Dashboard offers a company view showcasing team members’ tracked and logged time so admins can edit timesheets and track assigned tasks. 

Timely’s People Dashboard

Managers can also create a custom graph of logged hours for different projects and filter through the list using criteria such as missing hours and overtime.

There’s also a nifty notification feature in its team hub that admins can use to notify the whole group to track work hours.

Alternatively, team management on Toggl Track happens in its Organization hub. 

The Organization hub provides crystal-clear insights into what your employees do with their time so you can see who is overworked, and who can take on more work. 

Within the hub, you will find a Member’s page highlighting each employee’s worked hours and billable rate, so you can:

• edit and set time entries, 
• group employees into workspaces,
• and manage subscriptions. 

Toggl’s Organization hub is also where admins assign workspace permissions for each user and edit access rights. 

Toggl Track’s team access management

Both tools require additional subscriptions for task management, but you will enjoy setting up workspaces on Toggl more because of its CSV import capabilities. 

The task management feature on Timely comes as an add-on product that requires a $5/user/mo subscription. 

Meanwhile, with Toggl task management happens on the Toggl Plan, which comes with availability/time off, capacity, and workload planning features. You can integrate Toggl Plan into your workspace for $9/user/mo. 

Overview of Toggl Plan

When setting up workspaces—migrating your users, projects, and team data from one tool to another—Toggl Track edges with its one-click CSV import feature. 

Timely doesn’t support CSV import but can connect with several tools, including Toggl Track. 

Analytics, Reporting, and Insights: Timely vs Toggl Track

In a nutshell, Timely provides snapshots and live reports to keep clients updated, but Toggl Tracks wins the round with its customizability and Insight hub that helps spot data trends and time sinks.

Timely and Toggl Track provides a detailed dashboard on full workspace reports, monthly projects, and billable hours.

When it comes to reports, Timely and Toggl Track have a lot in common. 

Both tools support team-wide expense tracking, provide monthly overviews and daily summaries of work patterns, and insights on billable and non-billable hours. Busy admins also enjoy detailed, full workspace reports with lots of filters to see who recorded more or less time. 

Toggl’s detailed Reports dashboard 

So, from data trends to earnings-per-member to budget to milestone setting, both tools’ reporting toolsets show everything you need to understand how your team works. And they both allow users to export all reports as PDF, CSV, or Excel files.

Toggl Track has a dedicated data and profitability insight dashboard, while Timely offers live and snapshot reports. 

Having solid reports is one thing; knowing how those reports can lead to profit is another. And this is where Toggl shines. Toggl offers a dedicated Insights hub and a Projects dashboard that show you real-time data on: 

• project profitability, 
• employee profitability, 
• data trends and estimates,
• trends vs real data comparisons,
• and a comparative analysis of how projects and team members perform. 

The Insights hub also allows admins to round up members’ logged time from the last minute tracked to the last 4 hours, giving them an accurate overview of how team members spent their time. You also get a budget overview of each team member’s earnings, labor costs, and balance. 

Toggl Track Insights hub

Timely, on the other hand, doesn’t offer something similar to the Toggl Track’s Insights. However, two unique reporting features caught our attention: Live and Snapshot reports. 

Overview of Timely’s Live and Snapshot reports 

The Live reports provide admins with a live report link they can give to clients who want to check in on progress whenever they want. While the Snapshot reports provide a shareable link with a static record of your report you can send to clients for a one-time overview.

Both tools allow admins to create custom reports, but Timely’s color coding is a bit pale compared to Toggl Track.

Timely and Toggl Track are great tools for creating custom report dashboards and charts that display insights tailored to your team’s needs. 

Toggl’s Analytics hub provides customizable widgets admins can use to monitor the overall progress of their teams, projects, and resources. The hub comprises a combination of charts you can edit to style and dashboards you can create using those charts. 

Toggl’s Chart library 

Timely’s reporting feature, on the other hand, isn’t as robust as Toggl’s in terms of customization. It only allows users to create custom dashboards by adding tables or doughnut charts based on criteria like hours, people, projects, and such. 

Timely’s custom chart builder 

Overall, Toggl’s custom reports stand out due to the unique mix of colors they support. They paint a more vivid picture of your team’s analytics than Timely. Plus, Toggl’s appealing visuals have a renowned track record of helping Togglers effortlessly build trust with clients. 

Billing and Invoicing: Timely vs Toggl Track

In a nutshell, Timely prioritizes one-click invoices. Toggl Track offers more native integration options with QuickBooks, Xero, FreshBooks, and Zoho Books. Plus in terms of invoice customization capabilities, Toggl Track is miles ahead.

Both tools allow admins to set project budgets, export timesheets, and track payrolls in real time, but in different ways.

Toggl Track offers a Billable Rates feature that allows admins to apply granular rates to time entry durations, giving them an estimable summary of:

• workspace cost,
• workspace member cost,
• project cost,
• and project member cost.

Overview of Toggl’s Billable Rates hub

By managing billable rates this way, admins can assess overall profitability and always be a step ahead in budgeting and payroll tracking. 

Timely also offers a Billable Rates feature, but it’s not for ASSESSING profitability. 

Instead, it’s focused on helping admins reflect the diversity of each team member’s skillsets in their timesheets so they can easily MAXIMIZE profitability.

Timely natively integrates with QuickBooks and automatically generates one-click invoices, while Toggl integrates with QuickBooks, Xero, FreshBooks, and Zoho Books and offers more customization options.

Creating an invoice on Timely requires little to no effort. Admins don’t need to struggle with complex formulas because Timely automatically calculates totals. 

Timely’s invoice preview

Timely integrates with QuickBooks, guaranteeing no more duplicate entries or the hassle of manually updating your financial records.

Timely’s integrations 

Plus, all generated invoices are automatically synced with QuickBooks online, meaning once the payment is marked as received, the invoice status gets reflected on QuickBooks.

Compared to Timely, Toggl Track offers more native integrations with QuickBooks, Xero, FreshBooks, and Zoho Books accounting software. But its invoice generation toolset isn’t effortless and requires manual input. 

And while admins can create invoices from Toggl’s Summary Reports, they cannot automatically send them via the Toggl Track app — they are only downloadable as PDFs.

However, when it comes to invoice customization options, Toggl Track beats Timely. It gives users more flexibility to edit:

• the invoice date,
• the description (based on your data grouping settings),
• the quantity (based on your tracked hours),
• additional taxes,
• and the total billable amount.

Toggl Track’s Invoice portal 

Pricing: Timely vs Toggl Track

In a nutshell, Toggl Track has an entirely free plan, a more extended trial period than Timely, and cheaper paid plans.

Both tools use per-user pricing models, offer free trials, and require additional subscriptions for task management. 

Toggl Track and Timely have a lot in common in terms of pricing. 

For one, they both use per-user subscription models. So, if you have five people on your team, you must pay the monthly or yearly subscription applicable to all five users. 

Secondly, they both offer free trials. The only difference is that Toggl Track gives you 30 free days, while Timely’s free trial is limited to 14 days. 

Finally, both tools require additional subscriptions for task management. 

The task management feature on Timely comes as an add-on product with a $5 per person subscription tag, while on Toggl, task management happens on Toggl Plan for $9 per user. 

Toggl Track offers a free plan for up to 5 team members and its paid plans support as many users and projects as needed. Plus, it offers a 10% discount on yearly plans. 

Toggl has a free version you can use to automate the time tracking process and keep tabs on client work. By signing up with Toggl, you and five team members can enjoy free lifetime access to unlimited time tracking. 

Moving to paid plans, Toggl offers four pricing packages. 

The Starter plan is priced at $10/mo, and it arms freelancers and small teams with all the features they need to track time without a lot of overhead. 

The Premium plan costs $20 per month and offers all the tools SMEs and growing businesses need to keep their teams aligned and agile. 

And if you need a solution for a company with multiple large departments, Toggl Track’s Enterprise plan has you covered. However, you‘ll have to contact support for a custom plan. 

Timely’s Starter plan supports a maximum of 5 users and 50 projects, and you can save up to 22% on its yearly plan. 

Timely’s pricing plans are just as comprehensive as Toggl’s but are limited in usage. 

The Starter plan ($11/mo), comparable to Toggl’s freelancer and small teams plan, is quite pricey for small teams. Apart from the extra $1 cost, it doesn’t support more than five users or over 50 projects.

The Premium plan, an efficient choice for small teams needing robust automation features and less admin work, is priced at $20/user/mo. It supports unlimited projects but is limited to a maximum of 50 users. 

And Timely’s Unlimited plan, priced at $28, is a good choice for large teams and enterprise usage, but it can get pricey on a monthly subscription. However, you can get a 22% discount from its yearly plan. 

Timely vs Toggl: Pros and Cons

Final Verdict: Timely vs Toggl Track

In a nutshell, Toggl Track is best for decision-makers who need detailed insights and analytics to spot inefficiencies. At the same time, Timely is best for managers who want to learn about members’ work patterns.

Both tools don’t support employee monitoring, allow admins to lock time entries, and synchronize across multiple devices—making them great solutions for remote teams. 

However, at its core, Toggl Track is better suited for teams that need simple time tracking and powerful analytics to improve profitability. At the same time, Timely is an excellent choice for teams that need AI tools to see who’s at capacity and who’s over-scheduled.

It completely depends on your needs, but based on your research and testing, we recommend you to…

Use Timely if:

• You want a fully automated tracker. 
• You want to create one-click invoices without the manual hassle.
• You want AI suggestions on categorizing projects and monitoring work patterns.

Click here to get started with Timely!

Use Toggl Track if:

• You want a stopwatch-like tracker to keep tabs on on-screen and off-screen activities effortlessly.
• You want detailed insight into what’s driving profitability and what isn’t. 
• You need powerful analytics to help you improve team productivity. 

Click here to get started with Toggl Track!

Note: Need more research for the best time tracking tool for diverse use cases? We also compared Clockify vs Toggl Track, Harvest vs Toggl, and several employee time tracking software. 

Timeular is a productivity tool that teams and individuals use to track and manage their time. 

While for some Timeular works, for others, it can lack certain features, customizability and third-party integrations.  

We compared many time tracking tools and found the top Timeular alternatives that might fit you well. 

In this article, you’ll learn about key features, pros and cons, and pricing for each tool.

The 10 best alternatives to Timeular for different teams and use cases

1. Toggl Track: Best for accurate time tracking and powerful reporting
2. Clockify: Best all-in-one Timeular alternative
3. Harvest: Best for billing and invoicing
4. Hubstaff: Best for monitoring employee activity 
5. Timely: Best for AI-powered time tracking
6. RescueTime: Best for automated time tracking
7. Quickbooks Time: Best for billing and payroll
8. Time Doctor: Best for productivity analysis 
9. DeskTime: Best all-in-one productivity tracker
10. Everhour: Best for time management

Let’s explore each one of these tools in detail.

1. Toggl Track

Price: Starts at $10/month

Toggl Track is a powerful time tracker that teams use to track time online and offline on multiple platforms and generate insightful time analytics data.

What we like

• Toggl Track’s Analytics feature lets you create and tailor charts and dashboards to show data in any way you need. 

Create customized charts and dashboard reports with detailed time tracking data to better understand team productivity, project efficiency, and business profitability. 

You can use Toggl Track’s existing templates (Summary Table, Summary Bar Chart, Summary Projects Donut Chart, Detailed Table, Weekly Pivot Table) to generate your data faster. 

What’s missing

• Toggl Track doesn’t take employee screenshots or monitor app and website activity. 

Best for

Toggl Track is best for digital agencies that want to track time online and offline across multiple platforms and create insightful time and cost reports. 

Top features

• Billable and non-billable time tracking: Track paid and non-paid work hours for accurate client billing. 
• Private, automated time tracking: Toggl Track’s desktop apps run in the background to record work activities during a work day. However, these activites are stored locally and are 100 private to you. These are shared with your team only when you copy them as time entries.
• Calendar view: See your daily or weekly tracked time in Calendar view, and add or edit time entries.
• Summary, detailed, and weekly reports: Get a general view of tracked time, an in-depth look at individual time entries, or a weekly overview of tracked time. 
• Analytics: Create custom charts and dashboards to display the productivity and project dynamics insights.
• Time audits: Part of the Premium and Enterprise plans, the Time audits feature lets you quickly spot and repair incorrect time entries. 
• Estimated vs actual comparison: Track work progress and budgets by comparing estimates against actual time spent on tasks and activities.
• Built-in timesheet reports and approvals: Create detailed time logs or summary timesheet reports to report time or process payroll.

Tool integrations

Integrations include Toggl Plan, Google Calendar, and Asana. Toggl Track integrates with over 100+ to-do apps, documentation, communication, and project management tools.

Pricing

Toggl Track offers four pricing plans:

Plan	Cost	Best for
Free	$0	Solo users who need a time tracker with an intuitive interface
Starter	$10 per user per month	Teams with basic time tracking needs
Premium	$20 per user per month	Teams who need online and offline functionality for tracking time and profitability
Enterprise	Custom pricing	Enterprise teams

Visit the pricing page for more information.

Top Tip: All Toggl Track plans have a free, 30-day trial of Toggl Track Premium.

2. Clockify

Price: Starts at $4.99/month

Clockify is an all-in-one time management app that tracks time on multiple platforms and monitors employee activity with screenshots and GPS location tracking. 

What we like

• Clockify has robust reporting capabilities. It lets you generate detailed time reports, compare estimated vs tracked time, get expense reports, and see daily hours, breaks, and time off reports.

What’s missing

• Tracking time with Clockify can be intrusive due to its employee surveillance features. 

Best for

Clockify is best for teams looking for an all-in-one time and productivity tracker. 

Top features

• Mobile, desktop, and browser extension time tracking: Track time on multiple devices and record every working minute. 
• Idle detection: Clockify detects idle time and sends notifications to remove inactive time from your time entries. 
• Reports: Create weekly, summary, detailed, expense, assignments, or attendance reports to understand time and productivity habits. 
• Screenshots and GPS location tracking: Clockify takes screenshots and records your location when the clock is on. 
• Offline mode: Track time offline on the desktop or mobile app, and Clockify automatically syncs your time entries once you’re back online. 

Tool integrations

Integrations include Jira, Notion, and Excel. 

Pricing

Clockify offers four pricing options:

Plan	Cost	Best for
Basic	$4.99 per user per month	Solo users with basic time-tracking needs
Standard	$6.99 per user per month	Small teams with more complex time-tracking needs
Pro	$9.99 per user per month	Teams who need a robust project and time tracking tool
Enterprise	$14.99 per user per month	Teams with complex client projects that require advanced time tracking and expense-tracking features

Visit the pricing page for more information.

3. Harvest

Price: Starts at $12/month

Harvest is a time tracker with powerful features for tracking billable hours, invoicing clients, and streamlining payments. 

What we like

• Harvest tracks your paid work hours, turns them into ready-to-share invoices, and lets you collect client payments without leaving the app. 

What’s missing

• You can’t monitor employee activity or track time spent on tasks with Harvest. 

Best for

Harvest is best for individuals and teams who need a time tracking app to track billable hours and speed up invoicing and client payments. 

Top features

• Billable time tracking: Track billable work hours and bill clients accurately. 
• Automated reminders: Build time tracking habits with automated reminders.
• Locked time and expenses: Lock time entries and expenses once invoiced or approved. 
• Invoices and payments: Harvest generates invoices from your time entries and lets you collect client payments through Stripe and PayPal integrations. 
• Detailed time and expense reports: Gain insights into how your team spends work hours and track project expenses. 

Tool integrations

Integrations include Xero, Google Calendar, and Trello. 

Pricing

Harvest offers two pricing options:

Plan	Cost	Best for
Free	$0	Freelancers who need to track their time for client billing
Pro	$12 per user per month	Teams and startups who need to understand where their time goes and monitor profitability

Visit the pricing page for more information.

4. Hubstaff

Price: Starts at $7/month

Hubstaff is an employee monitoring, workforce management, and productivity app that tracks billable and non-billable tasks, activity levels, and locations for remote teams. 

What we like

• Hubstaff lets you set hourly rates, track billable hours on desktop, mobile, and browser extensions, and send clients invoices automatically. 

What’s missing

• Hubstaff’s surveillance features include screenshots and activity tracking, which can lead to privacy concerns and lower employee morale.

Best for

Hubstaff is best for teams who want to track and monitor employee activity with surveillance features.

Top features

• Offline time tracking: You can track time without an internet connection, and Hubstaff automatically syncs your tracked data once you’re online. 
• Timesheet approvals: Employees can submit their timesheets for approval for accurate payroll. 
• Activity levels: Hubstaff calculates activity levels using keyboard and mouse strokes to show team productivity. 
• Productivity and project performance insights: Hubstaff generates reports with individual activity levels, total time tracked, project budgets, and more. 

Tool integrations

Integrations include Asana, Slack, and Payoneer.

Pricing

Hubstaff offers five pricing options:

Plan	Cost	Best for
Free	$0	For individual use
Starter	$7 per user per month	Small teams who need a basic time-tracking solution
Grow	$9 per user per month	Teams who need more complex time-tracking and time management features
Team	$12 per user per month	Teams with advanced time-tracking needs
Enterprise	Contact Hubstaff for prices, starting at $25 per user per month	Enterprise companies

Visit the pricing page for more information.

5. Timely

Price: Starts at $11/month

Timely is an automatic time clock that uses AI to track time accurately, optimize time management, and ensure transparent client billing. 

What we like

• Timely’s AI-powered automation means you can track time without manual input. Timely does everything automatically for you, categorizes task and project time entries, and generates detailed time reports. 

What’s missing

• The mobile app has functionality issues, according to some users. 

Best for

Timely is best for teams looking for an automated time tracking app that tracks billable time and provides productivity insights.  

Top features

• AI timesheets: Timely creates automated timesheets based on tracked time. 
• Live reports: The report data you share with clients updates upon refresh so they can check project progress whenever they want. 
• Snapshot reports: Easily share fixed-time report data with clients in just one click.
• Automatic reminders: Get automated reminders to clock-in time or send your team notifications to log their hours. 

Tool integrations

Integrations include ClickUp, Google Docs, and Microsoft Teams. 

Pricing

Timely offers four pricing plans:

Plan	Cost	Best for
Starter	$11 per user per month	Freelancers and small teams
Premium	$20 per user per month	Midsize teams
Unlimited	$28 per user per month	Midsize and large teams
Unlimited+	Contact for more pricing	Large teams

Visit the pricing page for more information.

6. RescueTime

Price: Start at $12/month

RescueTime is an automated time tracker that helps teams and individuals record work hours, improve productivity, and manage time better. 

What we like

• RescueTime boosts productivity by blocking distractions, providing productivity scores, and letting you create dedicated time blocks for important tasks. 

You can also create Focus Work goals to keep high-priority work on track and meet your deadlines. 

What’s missing

• RescueTime has very few third-party integrations and doesn’t have employee monitoring features. 

Best for

RescueTime is best for teams and freelancers who need an automated time tracker that helps them manage their time more efficiently. 

Top features

• Automated time tracking: You can fully automate your time tracking process with RescueTime. The app records all your desktop activities without manual input. 
• Multi-platform time tracking: RescueTime works on Android, iOS, and desktop apps. 
• Distraction blocking: RescueTime blocks websites and apps that distract you during work hours or focus sessions. 
• Productivity report: See when you were very productive or very distracted to understand your work patterns and productivity gaps. 

Tool integrations

Integrations include Slack, Google Calendar, and Office 365.

Pricing

RescueTime offers two pricing options: 

Plan	Cost	Best for
RescueTime Lite	$0	Real-time tracking and reporting functionality
RescueTime	$12 per month	Calendar integration for employee scheduling and reports with spreadsheet export

Visit the pricing page for more information.

7. Quickbooks Time

Price: Starts at $20/month

QuickBooks Time is time tracking and shift-scheduling software that simplifies payroll and billing. 

What we like

• You can accurately track time and schedule teams on the go with QuickBooks Time’s mobile app. Its GPS tracking feature helps manage remote and mobile teams and ensure accurate payroll. 

What’s missing

• QuickBooks Time has limited third-party integrations, no free plan, and doesn’t let you track time via browser extensions. 

Best for

QuickBooks Time is best for remote and mobile teams who want to track work hours for streamlined payroll. 

Top features

• Billing rates: Set up custom rates for clients that QuickBooks Time automatically adds to your invoices. 
• Mobile time tracking: Compatible with iOS and Android, the QuickBooks Time mobile app tracks time on the go. 
• Time and cost reports: Get insights into how your team spends time, see team member job costs, payroll hours, and more. 
• Invoice and payments: Create invoices from time entries, collect client payments, or send reminders. 

Tool integrations

Integrations include QuickBooks Online, Gusto, and ADP. 

Pricing

QuickBooks Time offers two pricing options:

Plan	Cost	Best for
Premium	$20 per month	Teams with basic time tracking needs who also want payroll reports and invoicing features
Elite	$40 per month	Teams who need timesheet signatures and geofencing

Visit the pricing page for more information.

8. Time Doctor

Price: Starts at $7/month 

Time Doctor is a Timeular alternative with employee monitoring features like silent tracking, screenshots, and video screen recording. 

What we like

• Time Doctor helps teams improve productivity with accurate time tracking, distraction alerts, and productivity reports. You can get daily productivity percentages to understand your productivity and where to improve. 

What’s missing

• Time Doctor’s silent app and screenshot feature can encourage distrust and micromanagement. 

Best for

Time Doctor is best for teams and individuals looking to track, analyze, and improve their productivity and time management. 

Top features

• Automated time tracking: Time Doctor can automatically record all computer activity without manual input. 
• Silent tracking: Time Doctor’s silent app runs automatically in the background and tracks activity as long as the computer is on. Users can’t interact with it as it doesn’t have a user interface. 
• Inactivity and distraction alerts: Get notifications whenever Time Doctor detects idle time or if you spend too much time on social media. 
• Multiple reports: Stay current with how tasks and projects progress, your team’s daily work habits, or how much time they log in. 
• Productivity analytics: Time Doctor creates reports with productive and non-productive activities to help you spot areas for improvement. 

Tool integrations

Integrations include Monday.com, PayPal, and Gusto. 

Pricing

Time Doctor offers three pricing options:

Plan	Cost	Best for
Basic	$7 per user per month	Individual users with minimal time tracking needs
Standard	$10 per user per month	Teams with more complex time-tracking needs
Premium	$20 per user per month	Large teams who need advanced time-tracking features

Visit the pricing page for more information.

9. DeskTime

Price: Starts at $7/month

DeskTime is an all-in-one productivity tracker that monitors employee activity with screenshots and website and app tracking. 

What we like

• DeskTime’s private time feature lets employees handle personal tasks during work hours without being monitored. 

What’s missing

• DeskTime’s timer doesn’t work offline, so you need to manually add offline working hours. 

Best for

DeskTime is best for teams tracking and monitoring employee activity and productivity.

Top features

• Automatic and manual time tracking: DeskTime can track time automatically in the background, or you can add time entries manually. 
• URL and app tracking: DeskTime records websites and apps your team uses for in-depth activity tracking. 
• Mobile app: Track time on the go with DeskTime’s mobile app, available on iOS and Android devices. 
• Productivity calculation: Categorize websites and apps as productive, unproductive, or neutral. DeskTime automatically calculates productivity percentages, so you can evaluate your team’s performance. 

Tool integrations

Integrations include Google Calendar, Jira, and Zapier. 

Pricing

DeskTime offers four pricing plans:

Plan	Cost	Best for
DeskTime Lite	$0	Solo users who need automatic time and app tracking
Pro	$7 per user per month	Teams who need to track time automatically and manually and calculate productivity.
Premium	$10 per user per month	Teams with more complex time-tracking and project scheduling needs
Enterprise	$20 per user per month	Enterprise teams

Visit the pricing page for more information.

10. Everhour

Price: Starts at $10/month

Everhour is a time tracking tool with features for improving time management and tracking billable time and project progress. It also comes with basic project and task management features.

What we like

• Everhour helps team leads organize work and plan better with team scheduling, availability and attendance tracking, and time off management features. 

Its resource planner offers visibility into team capacity for accurate and realistic scheduling. 

What’s missing

• Everhour has no calendar integrations, making it harder to track billable time spent in work events. 

Best for

Everhour is best for freelancers and teams who want to track their billable work hours and manage their time better. 

Top features

• Billable and non-billable hours: Track paid and non-paid time for accurate billing. 
• Auto stop timer: Everhour stops automatically at the end of the workday. 
• Reminders: Get notifications when timers are running too long or to remind you to track time.
• Custom time reports: Choose what you need to see in your reports by using filters and adding specific conditions. 

Tool integrations

Integrations include Asana, Basecamp, and Notion. 

Pricing

Everhour offers two pricing plans:

Plan	Cost	Best for
Free	$0	Solo users who need an intuitive and user-friendly time tracker
Team	$10 per user per month	Teams who need time tracking, task management, and project scheduling features

Visit the pricing page for more information. 

Why do people consider alternatives to Timeular?

Here are some reasons why people search for Timeular alternatives:

• Missing features: You can’t track time via browser extension in Timeular, which is a downside because a lot of users like the convenience of time tracking in their web browser.
  Timeular also doesn’t generate invoices from tracked time or cost reports. This is a critical drawback for individuals and teams that want to streamline invoicing and analyze profitability. 
• Limited integrations: Timeular only integrates with Toggl, Jira, Harvest, iCalendar, Outlook, and Google Calendar. You can also integrate apps via Zapier, which comes with extra cost. Also, these integrations are available only on the Personal Pro or Team subscriptions.
• Clunky mobile app: Some users complain about Timeular’s mobile app, which can be slow and hard to navigate.
• Issues with the physical device: Timeular has an eight-sided physical tracker that teams can use to track time. But, according to some users, the Timeular tracker has connectivity issues and can lead to inaccurate time tracking. 

Best Timeular alternatives: A quick comparison

Here’s a quick overview of our best Timeular alternatives:

Tool	G2 Rating	Best for	Price
Toggl Track	4.6	Accurate time tracking, powerful reporting, and profitability analysis	From $10/user/month
Clockify	4.5	All-in-one productivity tracker	From $4.99/user/month
Harvest	4.3	Streamlined billing and invoicing	From $12/user/month
Hubstaff	4.3	Monitoring remote employees	From $7/user/month
Timely	4.8	Automatic and non-invasive time tracking	From $11/user/month
RescueTime	4.1	Automatic time tracking and productivity	From $12/user/month
QuickBooks Time	4.5	Time tracking and billing	From $20/month
Time Doctor	4.4	Performance and employee monitoring	From $7/user/month
DeskTime	4.6	Automatic time tracking and employee monitoring	From $7/user/month
Everhour	4.7	Time management	From $10/user/month

Timeular FAQs

Some commonly asked questions about Timeular are:

What is Timeular used for?

Timeular helps individuals and teams track, analyze, and organize work hours. The main use cases for Timeular are task and project time tracking, time reporting, and budget tracking. 

Do you need a subscription to use Timeular?

Yes, you need to pay for a subscription to use Timeular. Timeular has three paid plans with different features, which you can try for free for 30 days. 

Is Timeular suitable for freelancers?

Timeular is suitable for freelancers, especially with the Personal Pro pricing plan. This plan lets freelancers accurately track time spent on client projects for transparent billing. It also generates time reports that freelancers can use to analyze work patterns and productivity. 

Looking for the right Timeular alternative?

If you already know what your Timeular alternative should look like but can’t decide yet, giving Toggl Track a try might help. 

Sign up for a free Toggl Track account to see the tool in action and discover how it helps teams:

• Accurately track billable and non-billable work hours
• Generate detailed time and profitability reports
• Track time and project progress on multiple platforms

Related articles

• Best Time Tracking Software for Small Businesses
• 11 Best Employee Time Tracking Software & Apps
• How to Get Your Team to Track Time

RescueTime is an automatic time-tracking and focused-work tool that tracks and analyzes how you spend time.

It blocks distractions, provides insights into digital habits, and helps freelancers and teams identify and minimize unproductive time.

However, RescueTime does not work for everyone. Some people look for alternatives because they need more or different features to help them manage their time better. 

We looked at the key features, pros and cons, and pricing of the best time tracking apps and created this list of ten top RescueTime alternatives. 

In this article, you’ll be able to compare each of these tools in depth. 

10 of the best alternatives to RescueTime

Here’s our list of best RescueTime alternatives with the main use case for each tool:

1. Toggl Track: Best for accurate time tracking and detailed time reporting
2. Time Doctor: Best for tracking employee activity
3. Harvest: Best for time billing
4. Hubstaff: Best for monitoring remote teams
5. TimeCamp: Best for productivity analysis
6. Timely: Best for AI-powered time tracking
7. Clockify: Best all-in-one productivity tracker
8. ManicTime: Best for automatic time tracking
9. DeskTime: Best for moderate activity surveillance
10. Everhour: Best all-in-one time management tool

Now, let’s dive in.

1. Toggl Track

Price: Starts at $10/month

Toggl Track is GDPR-compliant time tracking software that tracks time on multiple devices and helps you understand where your time goes and how to be more efficient. 

Toggl Track is intuitive and easy to use by anyone, regardless of their technical background. 

What we like

• With Toggl Track, you can track how much time you spend on each task or project, which helps keep focus and improve productivity. 

Toggl Track also provides fully customizable charts and dashboards with detailed time insights on team productivity and project efficiency. 

What’s missing

• Toggl Track doesn’t block distracting websites or apps. 

Best for

Toggl Track is best for creative teams that want to track time accurately, gain detailed insights into how they spend work hours, and manage their time more efficiently.  

Top features

• Time billing: Organize client projects and tasks, track time spent on them, and bill clients accurately based on the billable hours tracked.
• Project tracking: Keep an eye on your project’s progress with estimated vs. actual time spent, budget forecasting, and billable vs. non-billable hours reports.
• Mobile time tracking: Toggl Track’s mobile app is available for Android and iOS devices. It’s easy to use and syncs with the web and desktop versions for seamless time tracking.
• Calendar view: See daily or weekly time entries on a calendar in Toggl Track’s web app. 
• Time tracking reminders: Send automated notifications to team members who haven’t tracked enough time.
• Timesheet reports: Generates summary, detailed, or weekly timesheet reports for reporting time or processing payroll. 
• Analytics: Create custom charts and dashboards and get real-time insights into the progress of your teams, projects, and resources. 

Tool integrations

Integrations include Toggl Plan, Outlook Email & Calendar, and Jira. Toggl Track also integrates with over 100+ to-do apps, documentation, communication, and project management tools.

Pricing

Toggl Track offers four pricing plans:

Plan	Cost	Best for
Free	$0	Solo users who need a time tracker with an intuitive interface
Starter	$10 per user per month	Teams with basic time tracking needs
Premium	$20 per user per month	Teams who need online and offline functionality for tracking time and profitability
Enterprise	Custom pricing	Enterprise teams

Visit the pricing page for more information.

Top Tip: All Toggl Track plans have a free, 30-day trial of Toggl Track Premium.

2. Time Doctor

Price: Starts at $7/month 

Time Doctor is an employee time and productivity tracker that monitors activity, minimizes distractions, and improves time management. 

What we like

• With Time Doctor, you can track and view time spent on tasks, projects, and clients. The tool sends distraction alerts and idle time reminders to keep you focused and productive. 

Time Doctor also tracks online and offline time on desktop, mobile, and tablet devices to ensure accurate time records. 

What’s missing

• Time Doctor’s detailed monitoring features, like screenshots and silent tracking, can raise employee privacy concerns and impact trust. 

Best for

Time Doctor is best for remote teams who want to track employee activity in detail and improve productivity and performance. 

Top features

• Automated time tracking: Track time automatically without manual input on multiple devices. 
• Offline tracking: Time Doctor tracks every working minute, even without an internet connection. 
• Interactive and silent app: While users can control the interactive time tracking app, the silent app can’t be paused, and it tracks all activity when the computer is on.
• Productivity insights: Get activity summary reports, see hours tracked, and timeline reports to analyze team productivity. 

Tool integrations

Integrations include Asana, FreshBooks, and Slack.

Pricing

Time Doctor offers three pricing options:

Plan	Cost	Best for
Basic	$7 per user per month	Individual users with minimal time tracking needs
Standard	$10 per user per month	Teams with more complex time-tracking needs
Premium	$20 per user per month	Large teams who need advanced time-tracking features

Visit the pricing page for more information.

3. Harvest

Price: Starts at $12/month

Harvest is a time tracker that improves your entire billing workflow. It tracks billable hours, turns tracked time into invoices, and collects client payments. 

What we like

• Harvest turns your billable time tracked and expenses into accurate invoices. Through its integrations with Stripe and PayPal, Harvest lets you accept client payments online. 

What’s missing

• Harvest doesn’t track time automatically, and it doesn’t have custom reports. 

Best for

Harvest is best for teams who need to track billable hours, streamline invoicing and expense tracking, and speed up client payments. 

Top features

• Browser, desktop, and mobile time tracking: Track time on multiple platforms and keep time records accurate. 
• Billable and non-billable tasks: Add and track billable and non-billable work activities. 
• Time and cost reports: See how your team spends work hours, visualize project progress, and track internal costs. 
• Invoicing and client payments: Harvest lets you create invoices from timesheets, invoice clients for expenses, and collect payments online. 

Tool integrations

Integrations include Google Calendar, PayPal, and QuickBooks.

Pricing

Harvest offers two pricing options:

Plan	Cost	Best for
Free	$0	Freelancers who need to track their time for client billing
Pro	$12 per user per month	Teams and startups who need to understand where their time goes and monitor profitability

Visit the pricing page for more information.

4. Hubstaff

Price: Starts at $7/month

Hubstaff is a time tracking, workforce management, and employee monitoring app that tracks time, activity, GPS locations, work breaks, and attendance. 

What we like

• With Hubstaff, you can manage time off, track attendance and overtime, and schedule employee work. These workforce management features and Hubstaff’s payment capabilities simplify and speed up payroll. 

What’s missing

• With surveillance features like employee screenshots and app tracking, Hubstaff can potentially create team mistrust and anxiety. 

Best for

Hubstaff is best for freelancers or remote teams who want to track time accurately and monitor work hours with surveillance features. 

Top features

• Multi-platform time tracking: Track time for specific clients, projects, or tasks via mobile apps, tablets, or browser extensions. 
• Automated timesheets: The tool automatically turns your time entries into accurate timesheets. 
• Employee surveillance: Monitor employee activity with screenshots every ten minutes and track app and website activity for proof of work.
• Idle time detection: Hubstaff knows when you go idle and sends you idle time notifications.

Tool integrations

Integrations include Asana, GitHub, and Wrike. 

Pricing

Hubstaff offers five pricing options:

Plan	Cost	Best for
Free	$0	For individual use
Starter	$7 per user per month	Small businesses who need a basic time-tracking solution
Grow	$9 per user per month	Teams who need more complex time-tracking and time management features
Team	$12 per user per month	Teams with advanced time-tracking needs
Enterprise	Contact Hubstaff for prices, starting at $25 per user per month	Enterprise companies

Visit the pricing page for more information.

5. TimeCamp

Price: Starts at $3.99/month

TimeCamp is a time and productivity tracking tool that facilitates accurate time tracking, monitors employee productivity, and provides detailed time usage insights. 

What we like

• TimeCamp has strong time tracking capabilities. It can track time online and offline on mobile, desktop, or via browser extensions. It also detects idle time, generates weekly timesheets, tracks attendance and overtime, and creates insightful time reports. 

What’s missing

• TimeCamp can optionally take screenshots of employees’ computers. It may capture sensitive personal information like private messages or personal details, which may feel intrusive to some team members.

Best for

TimeCamp is best for teams who want to track and manage their time efficiently and monitor employee activity to improve productivity. 

Top features

• Keyword-based time tracking: TimeCamp automatically records time based on predefined keywords in documents or apps. 
• Task timer: TimeCamp has a start-stop timer for individual tasks, so you know exactly how much each task takes. 
• Project import: Automatically import all your work from your project management tool into TimeCamp. 
• Employee monitoring: Take employee screenshots and track app and URL activity to gain insights into productivity and potential inefficiencies. 

Tool integrations

Integrations include Google Docs, Microsoft Teams, and Google Calendar.

Pricing

TimeCamp offers five pricing options: 

Plan	Cost	Best for
Free	$0	Individual users with minimal time tracking needs
Starter	$3.99 per user per month	Teams with more complex time-tracking needs
Premium	$6.99 per user per month	Large teams that need advanced time-tracking features
Ultimate	$9.99 per user per month	Multiple teams
Enterprise	Contact TimeCamp	Enterprise teams

Visit the pricing page for more information

6. Timely

Price: Starts at $11/month

Timely is a time tracking app that uses AI to track time and generate timesheets and in-depth time tracking reports. 

What we like

• Timely automatically and non-intrusively tracks time and generates accurate daily timesheets. Employees can control which tracked time data they want to share and which remains private. 

What’s missing

• Timely doesn’t have a free plan or invoicing features. 

Best for

RescueTime is best for teams who need an AI-powered time tracking app to streamline their time tracking and reduce manual input. 

Top features

• Memory tracker: Timely’s Memory app tracks everything you work on and remembers how long each activity takes. 
• Billable time tracking: Track paid hours and bill clients accurately. 
• AI timesheets: Timely uses AI to create timesheets based on tracked time automatically. 
• Reporting: Timely generates many reports like snapshot, high-level, or live reports with insightful time analytics data. 

Tool integrations

Integrations include Google Calendar, Slack, and Google Docs.

Pricing

Timely offers four paid plans:

Plan	Cost	Best for
Starter	$11 per user per month	Freelancers and small teams
Premium	$20 per user per month	Midsize teams
Unlimited	$28 per user per month	Midsize and large teams
Unlimited+	Contact for more pricing	Large teams

Visit the pricing page for more information.

7. Clockify

Price: Starts at $4.99/month

Clockify is an all-in-one time and productivity tracking app that tracks employee activity and generates detailed time insights.

What we like

• As a comprehensive tool, Clockify does many things. It has multi-platform time tracking, timesheet and time off management, scheduling, and expense tracking features. 

What’s missing

• Clockify takes random screenshots from the desktop app every five minutes when the timer is on. This feature can make employees feel uncomfortable and anxious. 

Best for

Clockify is best for teams looking for an all-in-one time tracking and productivity app with employee monitoring features. 

Top features

• Mobile time tracking: In addition to tracking time via browser extensions, Clockify also tracks time on mobile devices.
• Timesheet approvals: Managers can review, approve, or reject employee timesheets from Clockify.
• Kiosk: Employees can clock in and out from a shared device at physical locations.
• Calendar view: See tracked daily tasks at a glance in a calendar view and identify work habits.  
• Surveillance features: Clockify monitors activity and productivity with GPS tracking and screenshots. 

Tool integrations

Integrations include Asana, Todoist, and Google Calendar. 

Pricing

Clockify offers five pricing options:

Plan	Cost	Best for
Free forever	$0	Solo users who need a basic time tracking tool
Basic	$4.99 per user per month	Solo users who need time audits and historical rates
Standard	$6.99 per user per month	Small teams with more complex time-tracking needs
Pro	$9.99 per user per month	Teams who need to optimize productivity with GPS tracking and screenshots
Enterprise	$14.99 per user per month	Teams with complex client projects that require advanced time-tracking and expense tracking features

Visit the pricing page for more information.

8. ManicTime

Price: Starts at $9/month

ManicTime is an automatic time tracking and time management tool that tracks computer activity and provides detailed time and productivity reports. 

What we like

• ManicTime’s on-premise installation lets you install the app directly on your own servers, which gives you more control over data privacy and security.

What’s missing

• Since ManicTime automatically tracks all computer activity, it can capture sensitive or personal information. This can feel intrusive and make some users uncomfortable.

Best for

ManicTime is best for teams and freelancers who want to track time automatically and get insightful reports from tracked time data. 

Top features

• Automatic time tracking: ManicTime automatically records the time spent on apps, websites, and documents without any manual input. 
• Offline tracking: ManicTime operates locally on your computer, which means it works without an internet connection.
• Screenshots: The tool takes screenshots of all apps you use once every 60 seconds. You can customize ManicTime to only take screenshots of specific apps and restrict others. 
• On-premise installation: You can install this software on your local servers for increased security. 
• Detailed reports: Get daily overviews of employee activity, see overtime reports, or gather productivity insights. 

Tool integrations

Integrations include Jira, GitHub, and Zapier. 

Pricing

ManicTime has two main types of plans. It has a one-time purchase license that costs $67 for a single user and Cloud subscriptions with monthly or yearly payment options. The licensing is per user, with the option to install and run the software on multiple computers. 

ManicTime offers two Cloud subscription pricing plans:

Plan	Cost	Best for
Standard	$9 per user per month	Teams who need time tracking without screenshots
Ultimate	$11 per user per month	Teams who need to track time with random screenshots

Visit the pricing page for more information.

9. DeskTime

Price: Starts at $7/month

DeskTime is a time tracking app that tracks time automatically or lets you manually add time entries and has surveillance features like screenshots and activity tracking. 

What we like

• DeskTime’s private time feature lets employees stop the timer when they check personal emails or social media.

What’s missing

• DeskTime is an online time tracker, which means you can’t use its timer while offline. This limits its time tracking capabilities. 

Best for

DeskTime is best for teams who want an online time tracking app that takes employee screenshots and tracks app and website activity. 

Top features

• Web timer: Track time via browser extensions without installing the DeskTime app on your computer. 
• Mobile time tracking: Available on iOS and Android devices, DeskTime’s mobile app tracks time on the go. 
• Calendar time: Record time spent on non-billable tasks like meetings with DeskTime’s calendar integrations. 
• Offline time: When employees add offline time requests, you can approve or decline them. 

Tool integrations

Integrations include Trello, Basecamp, and Outlook Calendar. 

Pricing

DeskTime offers four pricing plans:

Plan	Cost	Best for
DeskTime Lite	$0	Solo users who need automatic time and app tracking
Pro	$7 per user per month	Teams who need to track time automatically and manually and calculate productivity.
Premium	$10 per user per month	Teams with more complex time-tracking and project scheduling needs
Enterprise	$20 per user per month	Enterprise teams

Visit the pricing page for more information.

10. Everhour

Price: Starts at $10/month

Everhour is an all-in-one time tracking and time management software that helps teams track time accurately and manage their time more efficiently. 

What we like

• Everhour’s task estimate feature lets users add and edit task time estimates directly within their project management software.

Estimating task durations can help allocate resources more efficiently, monitor progress accurately, and manage time better. 

What’s missing

• Everhour has no task timer, so you can’t automatically track time spent on specific tasks. You can only add task time entries manually. Also, Everhour’s free version doesn’t have any billing features. 

Best for

Everhour is best for teams that want an all-in-one time tracker that helps them keep track of and manage their time better. 

Top features

• Timer and manual entry: Track time with Everhour’s one-click time or add time entries manually. 
• Auto-stop timer: Everhour automatically stops your timer at the end of the day based on your work hours. 
• Time log: See the history of time entries within a task or project or made by individual team members. 
• Live dashboard: See at a glance what everyone is working on in real-time. 

Tool integrations

Integrations include ClickUp, Jira, and Slack.

Pricing

Everhour offers two pricing plans:

Plan	Cost	Best for
Free	$0	Solo users who need an intuitive and user-friendly time tracker
Team	$10 per user per month	Teams who need time and project tracking, task management, and project scheduling features

Visit the pricing page for more information. 

Why do people consider alternatives to RescueTime?

Let’s look at some of the reasons why people consider RescueTime alternatives:

• Lacks key features: RescueTime doesn’t have shift scheduling, billing, or invoicing features. It also doesn’t track project progress or billable hours. 
• Mobile app issues: Some users say RescueTime doesn’t work well on mobile. Its mobile app often crashes and doesn’t have as many features as the desktop app. 
• Limited integrations: RescueTime only integrates with Slack, Google Calendar, Outlook, and Office 365. It also provides integrations through Zapier, but that comes with extra costs. 
• Data privacy concerns: For some people, RescueTime’s automatic time tracking feature might seem intrusive and raise data privacy and security concerns.

Best RescueTime alternatives: A quick comparison

Here’s a quick overview of our RescueTime alternatives:

Tool	G2 Rating	Best for	Price
Toggl Track	4.6	Accurate time tracking, powerful reporting, and profitability analysis	From $10/user/month
Time Doctor	4.4	Performance and employee monitoring	From $7/user/month
Harvest	4.3	Invoicing and payments	From $12/user/month
Hubstaff	4.3	Monitoring remote employees	From $7/user/month
TimeCamp	4.7	Activity and productivity tracking	From $3.99/user/month
Timely	4.8	Automatic and non-invasive time tracking	From $11/user/month
Clockify	4.5	Simple and powerful invoicing	From $4.99/user/month
ManicTime	4.3	Automatic time tracking with screenshots	From $9/user/month
DeskTime	4.6	Automatic time tracking and employee monitoring	From $7/user/month
Everhour	4.7	Task and time management	From $10/user/month

RescueTime FAQs

Here are the most commonly asked questions about RescueTime.

What is RescueTime used for?

RescueTime is an automatic time tracker that helps teams and individuals improve productivity and manage time more efficiently. 

How does RescueTime track time?

RescueTime automatically logs the time spent on apps or websites without requiring manual input. RescueTime also lets users manually add or edit time entries. 

Can RescueTime block apps?

Yes, RescueTime has a feature to block distracting websites and apps. Users can customize the list of blocked sites and schedule focus sessions for high-priority tasks. 

Looking for the right RescueTime alternative?

By now, you probably know a couple of  RescueTime alternatives you like.

Sign up for a free trial to try them out.

You can start with Toggl Track by signing up for a free Toggl Track account. 

You’ll also get to try a 30-day trial with full access to Toggl Track features that help you:

• Track time accurately and non-intrusively 
• Get detailed time reports to improve productivity
• Organize tasks, projects, and clients and manage time better

Related articles

• Best Employee Time Tracking Software & Apps
• Best Time Management Tools
• How to Track Time In a Spreadsheet

More than half of all hourly workers say schedule flexibility is the top thing they enjoy about their current role. That’s a huge driver of employee engagement. And yet, fair and flexible scheduling is also one of the hardest points for businesses to get right.

When everything clicks, workforce scheduling can make your team more productive, reach your overarching business goals, and increase employee satisfaction.

But get it wrong, and you’ll hit problems like overstaffing shift schedules, scheduling conflicts between teammates, and employee burnout.

We know which we’d prefer! That’s why we’ve put this guide together to outline how to follow the right approach to scheduling.

TL;DR — Key Takeaways

• Workforce scheduling is the process of planning and assigning employee shifts so you have the right people working at the right times. A well-designed schedule helps businesses meet staffing needs, reduce labor costs, improve employee satisfaction, and avoid issues like understaffing, overstaffing, and scheduling conflicts.
• You could do workforce scheduling manually, but why bother? Digital workforce planning is more convenient, allowing you to automate tasks, remove manual errors, and share updates in real-time.
• Workforce scheduling software is equipped with different features, such as templates, shift bidding, and audit trails, which you might need based on your industry and individual preferences.
• There are several practical ways to improve your workforce scheduling, including frequent team communications, historical data, and making flexibility a priority.

Checklist: Do you need workforce scheduling?

Workforce scheduling is a staple of some business models, but is it right for your business?

Let’s say you run a coffee shop at its busiest from 7-11 am. With workforce scheduling, you can assign more baristas in the morning and fewer in the afternoon. You also avoid anyone working more than 40 hours per week or accidentally scheduling employees on their days off.

Not in the coffee shop trade? Here are some tell-tale signs that workforce scheduling would work for you specifically.

• You have shift coverage problems, with too many or too few people working at the same time (overstaffing and understaffing)
• You struggle with last-minute shift changes and finding replacements when someone can’t work
• Employees complain that their schedules are unfair, constantly changing, or don’t match their availability
• You have high labor costs because you regularly fork out for overtime, or overschedule people who sit around with nothing to do
• You miss business opportunities because customers wait too long or simply leave because you don’t have enough staff
• You have problems tracking hours, and can’t tell who worked when and how much
• You do a lot of manual scheduling, creating them in sheets and on paper, making small mistakes that lead to major crises
• You constantly worry about breaking the law and violating labor laws like required breaks, maximum work hours, or fair shift practices

If you face one or more of these challenges, your business can benefit from workforce scheduling.

Top benefits of workforce scheduling software

If you’ve previously created work schedules in Google Docs or on paper, you’ll know it can get old, fast. Of course, these rudimentary tools may suit your scheduling needs for a while, but you’ll quickly encounter problems like missed shifts and communication breakdowns between teammates if you depend on them for too long.

The alternative is to use a dedicated scheduling solution, which helps by:

• Automating a huge portion of the work: The tool assigns shifts based on availability, so you don’t have to manually adjust shifts in spreadsheets.
• Removing errors: You’ll see fewer double bookings, missed shifts, and legal violations.
• Providing better coverage: Smart employee scheduling software helps you match staffing levels so you can adjust to slow and busy periods.
• Satisfying your employees: Your team can set their availability and see all of their updates in real time. Talk about convenient.
• Improving compliance: Many scheduling tools adhere to labor laws, union rules, or company policies by default, so you don’t need to double-check everything.
• Providing real-time updates: Last-minute schedule changes show up in real time in your schedule management software, so when someone calls in sick or you change the schedule, everyone can see it immediately.
• Offering data and reporting tools: You can see data on labor costs, overtime, and staffing patterns, helping you make better decisions for future schedules.

If you’re doing fine as is, hats off to you. But if any of the features above resonate, it might be worth looking into dedicated software for workforce scheduling.

Workforce scheduling features to look out for (based on your top pain points)

The right scheduling tool can make a world of difference, but not every business needs the same set of features. The best way to choose software is to match its functionality to your specific challenges. Below, we’ve outlined common scheduling pain points and the features that can solve them.

⌛ Pain point 1: If you’re wasting too much time building schedules manually

• Auto-scheduling: Suggests or builds schedules based on rules you set (like availability and shift needs).
• Drag-and-drop editor: Lets you quickly adjust shifts without retyping everything.
• Templates: Allows you to save and reuse schedules for busy periods, weekends, etc.

⛔ Pain point 2: If employees are unavailable or unhappy with their shifts

• Employee self-service: Allows workers to set their availability, request time off, and swap shifts online and on their own.
• Mobile app access: Staff can view schedules from the palm of their hand.
• Fair scheduling rules: Ensures even distribution of preferred shifts and hours.

🌧️ Pain point 3: If you have shift coverage problems (too few or too many people)

• Demand forecasting: Predicts how many workers you’ll need based on sales, foot traffic, or past patterns.
• Shift bidding: Employees can claim open shifts, helping fill gaps faster.
• Qualification tagging: Schedules the best people for certain roles (e.g., only certified workers for specialized tasks).

🚨 Pain point 4: If you’re struggling with labor laws and compliance

• Overtime alerts: Warns you before assigning shifts that would cause costly overtime.
• Break and rest compliance: Automatically schedules required breaks and rest periods.
• Audit trails: Keeps a record of all schedule changes for legal or HR reviews.

🫨 Pain point 5: If last-minute changes create chaos

• Real-time notifications: Instantly alerts staff to schedule changes via text, email, or app.
• Shift swapping: This lets employees trade shifts (with or without manager approval.)
• Find replacement feature: Suggests available workers when someone calls out.

📄 Pain point 6: If you lack decent reporting and planning

• Labor cost tracking: Shows how much each shift or schedule costs you.
• Attendance tracking: Monitors who shows up late, leaves early, or misses shifts.
• Performance insights: Some tools can even show patterns like absenteeism or your most productive employees.

How to improve your workforce scheduling process

Improving your workforce scheduling depends on your industry, team structure, and how much flexibility your business demands.

A healthcare clinic might prioritize certifications and legal compliance, while a retail store needs agility to match unpredictable customer traffic.

No matter your setup, these best practices can help you create smarter, more efficient schedules that work for both your business and your team. Here are some general rules on how to improve the way you manage workforce scheduling.

Communicate clearly with your team

While better scheduling benefits the business, employees may see it as an extra hassle — unless you show them how it works in their favor. When people can share their preferences and availability, they’re more likely to get their preferred shifts and avoid conflicts.

Make it easy to gather this data. Try:

• A quick weekly survey
• A Slack poll at the end of the week
• A show of hands during team meetings

You’ll end up with the data you need and show your team that their input matters. Both enable you to plan ahead with confidence.

Use historical data to optimize schedules

Remember when you had 10 employees working a ghost town shift, followed by a solo employee struggling during peak hours? Neither of these needs to happen again. Once you commit to workforce planning, your historical data shapes what you do next time. Here’s how different industries do it:

• Retail teams align staffing with sales data, adding more coverage during seasonal rushes or after major promotions.
• Restaurants track reservations to schedule more servers during busy dining hours — and scale back when it’s quiet.
• Healthcare offices use appointment volume and no-show trends to balance staff across the week.

Build flexibility into your schedules

85% of workers across 35 countries consider work-life balance the most important factor when evaluating current or future jobs, outranking pay and job stability. Offering flexible schedule options plays a huge role in driving employee satisfaction and making you a more desirable employer. Try the following to become more flexible:

• Staggered shifts: Instead of having everyone start at the same time, employees can arrive and leave in waves to cover peak periods more smoothly.
• Overlapping hours: Scheduling slight overlaps between shifts ensures enough coverage during busy transitions without overstaffing.
• Remote work options: For roles that don’t require a physical presence, offering remote shifts or hybrid models can widen your talent pool and keep employees happier.

Flexibility won’t negatively affect your productivity. If anything, an increase in flexibility results in higher output, on top of improved employee engagement.

Prepare for unexpected changes

The best plan in the world won’t work if you’re hit with any last-minute absences or emergencies. Here are some strategies to prepare for the unexpected.

• Maintain an on-call system with employees willing to be on standby during the week. Keep them motivated by offering extra pay or time off.
• Cross-train employees so that an employee can replace someone else in a different role in a pinch. For example, a front desk agent in a hotel could assist with basic concierge services or serve tables during busy periods.
• Build relationships with freelance or temp workers who can step in and save the day when emergencies pop up.

Avoid overloading your team

If you overschedule shifts for certain team members, you risk leading them toward burnout and lower job satisfaction, even if they’re usually thrilled to do their jobs.

Prioritize employee preferences

Your top priority? Assign your employees the shifts they need to achieve a better work-life balance. The only way to do this is to have all the information in one place to account for time-off requests, personal commitments, preferred working hours, and other details.

Automate repetitive scheduling tasks

While you may need to adjust your scheduling to accommodate seasonal changes occasionally, the bulk of your scheduling efforts will remain the same throughout the month or year.

Workforce scheduling tools automate recurring shifts or assign schedules to your team members by default based on their availability.

You’ll spend even less time on scheduling while achieving even more efficiency. But don’t rest on your laurels because scheduling and capacity planning is not a set-it-and-forget-it type of activity, as Eli Rubel, owner of Profit Labs, warns:

“Most agency owners create a forecast once and never revisit it — that’s a huge mistake. You should be treating these as living, breathing documents.”

Comply with labor laws

Failing to comply with labor laws can result in fines, lawsuits, and reputational damage. Depending on your industry, you may have strict rules around how, when, and how much employees can work, and it’s your responsibility to stay on top of the latest red tape. Watch out for:

• Rest periods and breaks: Employees require legally mandated breaks during shifts and enough time off between shifts to rest properly.
• Age restrictions: Younger workers (typically under 18) are limited with the types of work they can perform and how many hours they can work, especially during school periods.
• Overtime tracking: Employers are required to accurately measure time spent on overtime work.

Review and refine schedules regularly

Make sure to periodically check in on your schedules so you can spot problems early, such as frequent understaffing during peak times, high overtime costs, or recurring employee dissatisfaction.

There are a few practical ways to review your workforce scheduling time and time again, such as:

• Reviewing key metrics, such as absentee rates, overtime hours, and shift coverage issues, to find patterns
• Setting up feedback loops, such as short employee surveys
• Acting on insights reported by employees that come up often, e.g., notice times that are too short
• Testing and tweaking small changes, such as adjusting shift lengths or adding extra coverage during certain hours

Toggl tips for better workforce management

Workforce scheduling is an ongoing effort that requires thinking ahead, protecting your team’s energy, and using the right data to drive smarter decisions. Here are some of our best tips for managing any workforce.

Track time to understand capacity and prevent burnout

As Eli Rubel emphasized in his conversation with Toggl, time tracking is a tool for visibility.

“Time tracking isn’t about micromanaging — it’s about making profitable business decisions. If you’re overworked, we can see that in the data and adjust. If you’re underworked, we catch it before it’s too late.”

Tracking employee hours measures actual workload capacity, prevents silent burnout, and engages in more accurate labor forecasting. Knowing your team’s actual utilization rates lets you adjust schedules before problems arise rather than after.

Build flexibility into your scheduling strategy

Sticking to rigid shift patterns leaves you vulnerable to no-shows, sick days, or shifting business demands.

But you can build a more resilient schedule that adapts without breaking by offering staggered start times, overlapping shifts, and part-time remote options where possible. Flexibility also supports employee morale, which directly impacts retention and service quality.

Review and adjust your schedule regularly

Scheduling should be treated as a living system, not a set-it-and-forget-it task. Take time each month or quarter to review staffing data, absentee rates, overtime costs, and employee feedback.

Eli Rubel suggests updating forecasts continuously based on real-time market shifts and fine-tuning your schedules to reflect changing team needs, customer demand patterns, and business goals.

“This is why I started Profit Labs. Agency owners need real-time data to make the right decisions. Our dashboards bring together financials, CRM data, and time tracking to show exactly where the business stands.

With Toggl Track, you can make data-backed decisions based on employee availability, past performance, and other details.

Achieve operational efficiency with Toggl Track

No matter which industry you’re in, you can’t take workforce scheduling for granted. At the very least, you can do it manually until upgrading to a full-blown scheduling system makes sense.

Take a good look at your existing scheduling practices to see if there’s room for improvement in your operations or employee satisfaction. If so, it might be better to skip the baby steps and use a dedicated tool for the job, such as Toggl Track.

With Toggl Track by your side, you can create detailed, robust time tracking reports and make data-driven decisions on who works when.

Improve your operational efficiency today by signing up for Toggl Track for free or speak to sales for teams of 20+ users.

Before 2019, time tracking was mostly about knowing who worked on what and for how long. Helpful? Definitely. Required by law? Not always.

Then, a Spanish trade union challenged Deutsche Bank in court for not recording work hours properly. The case escalated to the European Court of Justice, and the ruling was crystal clear: EU employers must track daily working hours using a system that’s reliable, objective, and easy to access.

This legal requirement ties back to the European Union’s Working Time Directive — legislation that’s been around since the ’90s to ensure employees get proper rest and paid leave and aren’t clocking 70-hour weeks without anyone noticing.

Today, we break down what the EU Working Time Directive means for EU employers and how you can prepare for and comply with this legislation. We’ll show you which laws apply in which country and how to comply, step by step.

TL;DR — Key Takeaways

• The EU Working Time Directive limits working hours and enforces rest periods to protect employee health and safety. It includes rules like a 48-hour average workweek, 11 consecutive hours of daily rest, and mandatory breaks after six hours of work.
• Each EU country applies the directive differently, so employers must follow local laws. For example, Spain requires companies to store time records for four years, while Greece uses a real-time Digital Work Card linked to a government platform.
• A compliant time tracking system supports local rules, employee access, and GDPR standards. Look for tools with customizable settings, strong data encryption, and clear audit trails that align with EU data protection laws.
• Internal audits and regular reporting catch issues early and prepare for inspections. Monthly reviews and automated reports highlight missing entries, overtime risks, and break compliance gaps.
• Time tracking laws also apply outside the EU, and global teams must adapt by country. For example, the US, Canada, and Australia have different record-keeping lengths and overtime definitions, so international companies need flexible tracking tools.

The EU Working Time Directive explained

The EU Working Time Directive was introduced in 1993 as Directive 93/104/EC and later updated in 2003 under Directive 2003/88/EC. Its primary aim is to protect workers’ health and safety by regulating working hours and ensuring adequate rest periods.

Key provisions of the directive include:

• Maximum average working week: 48 hours, including overtime, averaged over a reference period of up to four months.
• Daily rest period: At least 11 consecutive hours in a 24-hour period.
• Weekly rest period: A minimum of 24 uninterrupted hours per seven-day period in addition to the daily rest.
• Rest breaks: A break during working hours for workers on duty for more than six hours.
• Paid annual leave: At least four weeks per year.
• Night shifts: Night workers must not exceed eight hours of work in any 24 hours, on average, for roles involving special hazards or heavy physical or mental strain.

These standards promote work-life balance and support employee well-being.

Following this ruling, countries like Spain and Greece have taken specific steps:

• 🇪🇸 Spain: Implemented Royal Decree-Law 8/2019, mandating daily recording of working hours for all employees. Employers must keep these records for four years, making them available to employees, unions, and labor inspectors.
• 🇬🇷 Greece: Introduced the Digital Work Card system under Law 4808/2021, requiring real-time recording of working hours, integrated with the ERGANI II information system. This system improves transparency and ensures compliance with labor regulations.

How does the EU time tracking law apply to different countries?

Ever since the EU Working Time Directive was implemented, various countries within the EU have begun incorporating it into their labor laws or adapting it to suit their specific use cases. Here’s a glance at some EU countries with their legal requirements and fines for non-compliance.

Country	Implementation Highlights
Spain	Mandatory daily time tracking since May 12, 2019 (Royal Decree-Law 8/2019). Employers must record start/end times and breaks. Records kept for 4 years. Proposals to reduce workweek to 37.5 hours by end of 2025 pending approval.
Greece	Digital Work Card system under Law 4808/2021. Real-time recording integrated with ERGANI II. Implementation expanding by sector. Non-compliance leads to fines.
Germany	Working Hours Act (Arbeitszeitgesetz) requires tracking start and end times. Legislation being updated post-2019 ECJ ruling. Flexibility allowed via collective agreements.
France	35-hour standard workweek, max 48 hours with overtime. Employers must maintain working hour records. Details may vary by collective agreements.
Netherlands	Working Hours Act (Arbeidstijdenwet) mandates tracking of actual hours and overtime. 48-hour weekly average over 16 weeks. Special rules for night workers and minors.

How to comply with the European Working Time Directive

It’s a no-brainer. You want to give your employees the work-life balance they deserve while complying with the law. But how? Here are some practical ways to abide by the legislation.

Understand your country’s specific requirements

The EWTD is merely a set of guidelines, and each member country is responsible for putting them into practice through national legislation.

For example, Spain requires all companies to maintain daily time-tracking records for employees, including start and end times, as well as breaks. Employers must keep these records for four years and make them available to workers, unions, and labor inspectors on request.

On the other hand, Germany is currently updating its laws to comply with the 2019 ECJ ruling. While the existing Working Hours Act already requires time tracking in many cases, newer proposals are moving toward mandatory recording of start and end times for all employees. There is still some flexibility under their current agreements.

Implement compliant time tracking systems

There are countless time tracking solutions out there, and you should choose one that works with the EWTD and your country’s laws. Look for tools with the following features:

• The ability to keep accurate records of workdays, rest periods, and overtime.
• Break and rest period logging to comply with your country’s minimum standards.
• Compliance with the General Data Protection Regulation (GDPR) if you handle employee data in the EU (even if your company HQ is based outside of it). This includes data encryption, secure access controls, and clear data retention policies.
• Customizable rules by country. In addition to the standard features, such as timesheets, the tool should be easy to customize based on local laws.
• Employee self-access. This allows every team member to review the number of hours worked and supports audits or disputes if they arise.

Educate your workforce about compliance

Even the best system falls short if employees don’t understand how to use it or why it’s important in the first place. Training your team is just as important as implementing employee time tracking. Try:

• Offering clear training sessions to your entire team. Explain the legal obligations and highlight that the system is there to protect their rights and not intrude on their privacy.
• Communicating why you’re tracking time. Aside from complying with the law, highlight that the practice is there for fairness, transparency, and legal protection.
• Addressing the issue of micromanagement head-on. Explain that time tracking is there to improve working conditions and comply with the law, not monitor every second of someone’s day.
• Selling the benefits of timekeeping to your team. Beyond employee productivity gains, explain that individual employees require proper rest periods, and their rights at work must be protected by law.

Establish internal audits and reporting procedures

Don’t wait for an audit announcement to get your records in order. Conducting regular internal audits keeps you compliant and prepared. Here’s how:

• Review time tracking on a monthly basis, looking for missed entries, unapproved overtime hours, or patterns suggesting that some employees are not getting the required rest.
• Set up automated reports to easily spot errors. Tools such as Toggl Track come with built-in reports for total hours, break compliance, and overtime trends. Review them regularly and watch out for risky patterns.
• Prepare for an audit in advance. Create a folder or dashboard that contains all the necessary documents, including a summary of logged hours per employee, system access logs (which verify that each employee has reviewed their records), notes on exceptions or corrections, and any other relevant information.

How to implement mandatory time tracking in your workplace

Now we’ve covered the basics, let’s get our hands dirty and start implementing mandatory time tracking in your organization.

Evaluate your current time tracking practices

Many businesses don’t actively track their time. Others do, but their practices are outdated. Here’s a simple process to check how you keep track of employees:

• Look at how time is being tracked today. Are employees logging start and end times, breaks, and overtime? Is it manual, automated, or a mix of both?
• Check your setup against national and EU laws. For example, does your system support real-time logging like in Greece? Are records stored for long enough, as required in Spain?
• Identify gaps and risks. Look for areas where time entries are missing or inconsistent, breaks and rest periods aren’t tracked, and employees can’t access their logs.
• Talk to your team. They may have insights on what’s working and what’s not. Ask them how easy it is to track time and if they feel confident using the system.

Choose the right time tracking tool

Your time tracking app of choice should meet the following criteria:

• Compliance with relevant EU laws (and the ability to customize the way you track your time to suit your needs)
• A user-friendly interface to increase adoption
• Accessibility for remote, hybrid, and mobile teams
• Detailed reporting with the level of granularity that meets your requirements
• GDPR compliance and data security
• Compliance-focused features such as break tracking, daily logs of start and end times, overtime tracking and approval workflows, data retention settings, and more

Create an implementation plan

Plan your implementation ahead of time to comply and make it easy for your team to adjust. Your plan will depend on your previous experience with time tracking, but it should roughly look like this:

• Set a clear timeline with milestones. For example, when to select the tool, when to start onboarding, and when to go live. Allow some buffer time for training, feedback, and on-the-go adjustments.
• Involve key stakeholders early. Legal, HR, IT, and department team leads are a great start. They can identify compliance needs and support your technical setup while also communicating the value of time tracking and its relationship to compliance.
• Run a pilot phase before going live. A structured rollout provides space to identify technical issues, gather feedback, and refine processes before implementing them company-wide.
• Prepare documentation and support materials. At this stage, you’re in a strong position to create internal guides or walkthroughs explaining how to use the system and why it’s important.
• Communicate clearly and often. Let your team know what’s changing, why it matters, and how it benefits them. Address concerns about privacy, micromanagement, or extra admin work upfront.

Train your employees

With your tools and systems in place, your employees need to learn how and when to track their hours of work. Here’s a great starting point for team training.

• Keep it simple and hands-on. Offer live demos or recorded walkthroughs showing how to log hours, track breaks, and access team time data. Use real-world examples from their day-to-day work so the training feels relevant and useful.
• Be transparent about the why. Clearly explain that time tracking is not about micromanagement. It’s about complying with legal standards, protecting employees from overwork, and improving visibility into workloads and project needs.
• Frame it as a win for them, not you. Help your team see the benefits, such as accurate overtime pay (e.g., for night work), proof of workload in case of audits, improved planning, and support for flexible work arrangements.
• Address concerns early on. Let employees voice any worries about being monitored. Reassure them that the goal is compliance and fairness, not tracking productivity minute by minute with surveillance.
• Provide ongoing support. Offer a helpdesk contact or internal resource where employees can go for assistance. Check in after the rollout to answer questions and make adjustments if needed.

Monitor and optimize the system

The work doesn’t stop once you’ve set everything up. To keep everyone tracking their time diligently, monitor progress and continually optimize your practices. To do so:

• Schedule regular system reviews. Check for missing entries, inconsistent logs, or unused features.
• Use feedback to improve adoption. Ask employees what’s working and what’s frustrating. A quick survey or informal check-in can uncover confusing interfaces, slow mobile apps, or uncertainty about break tracking.
• Make improvements based on data. If you see that certain teams consistently miss break logs or over-report hours, it may signal a need for extra training or a process tweak. Staying responsive shows your team that time tracking is a shared effort, not a top-down mandate.

Integrate time tracking with existing workflows

You shouldn’t track time in isolation from other processes in your business. Integrate your time tracking tool with the rest of your tech stack to increase data accuracy, streamline workflows, make it easy to pay people based on timesheets, and more.

• Connect with HR and payroll tools. Choose a time tracking platform that syncs with your HRIS or payroll software. This reduces errors and makes it easier to manage things like overtime pay, leave balances, and absences automatically.
• Automate wherever possible, using reminders to clock in/out, break notifications, and direct report generation can save time for both employees and managers. This keeps the system running smoothly without adding administrative overhead.
• Embed tracking into daily routines and encourage teams to log time at natural points during the day, like starting a shift or wrapping up a project. The less disruptive it feels, the more consistent your data will be.

Foster a productive and compliant workplace culture

If you don’t frame it the right way, mandatory time tracking feels like a chore. It’s up to you as the employer to introduce time tracking as something that helps everyone win instead of allowing you to micromanage.

• Emphasize fairness and transparency. Time tracking ensures everyone is treated equally, whether it’s receiving overtime pay, taking proper breaks, or avoiding excessive workloads.
• Lead by example. When managers log their time and follow the same rules, it sends a strong message that compliance isn’t just for junior staff. It’s part of how the whole company operates.
• Align tracking with your values. If your company promotes work-life balance or flexible scheduling, show how time tracking protects those commitments.

Other mandatory time tracking laws

EU member states are just some of the many countries worldwide that have laws on time tracking. If you’re in the EU but operating globally, it’s important to stay on top of time tracking legislation in other countries, too, for example:

• In the United States, under the Fair Labor Standards Act (FLSA), employers must track actual hours worked for non-exempt employees to determine overtime eligibility. The law doesn’t mandate a specific tracking method, but records must be accurate and retained for at least two years. Breaks and rest periods are governed by state law, not federal law.
• In Canada, federal and provincial laws require employers to track hours worked and keep records of overtime, breaks, and rest periods. For example, Ontario’s Employment Standards Act mandates keeping these records for at least three years. Penalties apply for failing to maintain accurate logs.
• In Australia, employers must record hours worked, start and end times, and break durations, especially for award-covered or non-salaried workers. Records must be kept for seven years and made available to the Fair Work Ombudsman upon request.
• In Japan, the Labor Standards Act requires tracking all working hours, especially to monitor for overwork. Employers may face serious consequences if employees exceed legal working hour limits or if logs are falsified.

Track working hours (and so much more) with Toggl Track

If you’re in the European Union and want to comply with the time tracking laws in your country, adopting a reliable time tracking platform such as Toggl Track is the kickstart you need.

Toggl Track does the heavy lifting and creates detailed time logs to stay compliant. The interface is simple and easy to use, so you won’t struggle to gain buy-in from your team.

Your data is safe with Toggl Track since we’re GDPR-friendly and ISO 27001-certified, and powerful reporting features make audits a breeze. As the cherry on top, Toggl Track also integrates with your favorite project management, invoicing, sales, productivity, and other tools.

Our time tracking system scales with your needs, giving you the features you need for your specific country and use case.

But most importantly, Toggl Track isn’t just about compliance. It’s a tool to make your team more productive and transparent about how and when they work.

Talk to our sales team today to learn how Toggl Track can support your team.